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HomeMy WebLinkAboutBPW-01-25-77 MI_~U'.L','.S OF THE BOARD OF PUBLIC WORKS January 25, 1977 The regular meeting of the Board of Public Works was called to order at 3:02 PM by Mayor Pickett, who presided. All members were present. Mr. Kern moved to dispense with the reading of the minutes of the last meeting and approve them as received, Mr. Hohl seconded it and it passed unanimously. BIDS ON WATER EXPANSION: Mayor Pickett read letter from Clyde E. Williams & Associates stating they had examined the bids on the water supply expansion project that had been received at last meeting. They recommended accepting the low bidders for the projects as follows: Tr~nmlssion Main for Well ~ Alternate H. K. Corp., Marion, Indian~ $ 56,890.00 $59,890.00 Million G~llon Storage Tank Evans Const. Co., Inc. 472,352.00 - ($300.00 less than bid price due to err in addition an bid tabulation) Division B - New Well ~ Layne-Northern 61,877.00 Mr. Hohl moved to make tenative bid awards, subject to financiD~, of the above recommendations, Mr. Kern seconded it and it passed unanimously. SALT BID: Utilities Manager, Jim Dougherty~stated that he had been contacted by Morton Salt Company, who had not submitted a bid at last wee~s bid opening. Morton Salt, our current supplier, had indicated by letter they would continue to supply us salt at $23.20 per ton, the same amount as the bidder, Cargill, Inc., had submitted at last meeting. Mr. Dougherty stated if there was nothiD~wrong with that, he would like to continue with Morton Salt. Mr. Kern moved to put the item out for bids again, Fir. Hohl seconded it and it passed unanimously. 0IL BID: Mr. Dougherty stated the only bid on oil was received from Crystal Flash Co. for .423/gl., price subject to change according to refiner prices. Mr. Dougherty asked if we had to accept that one or should we just shop around for the lowest price whenever we needed to purchase it, inasmuch as the price stated was not firm. Mr. Kern stated he would check into the proper procedure to follow and get back with him. LIQUID ALUMINUM SULFATE: Upon Mr. Dougherty's recormnendation, Mr. Hohl moved to accept Allied Chemical Corp. bid for liquid aluminum sulfate at $95.50 per ton, Mr. Kern seconded it and it passed u~u~nimously. LIQUID CHLOR-IHE & SODIUMFLUOR-IDE: Mr. Dongherty stated we had four bidders on liquid chlorine and sodium fluoride: Ulrich, Jones, Van Waters & Rogers, and Midwest. Van Waters & Rogers bid, low bid~was not properly submitted with bid bond and non-collusion affidavit. Upon Mr. Dongherty's recommendation, Mr. Hohl move~ that the bid of Midwest Chlorine Corp. for chlorine gas be accepted and the bid of Jones Chemicals, Inc. for sodium fluoride be accepted, Mr. Kern seconded it and it passed unauimously. Page BR00KSHIRE NORTH SECTION ~1: City Engineer stated one of the requirements of law was that any subdivision platted within the City limits, the streets and curbs must be approved by the Board of Public Works, by initial on the actual plat. Mr. Hohl stated he had reviewed the streets and moved to accept them into the Carmel street system, Mr. Kern seconded it and it passed~unanimously. BOND RELEASE: CARMEL HILLS SECTION IV: Mr. Hohl moved to release the following bonds: Principal; Harvey Construction Co., Carmel Hills Section IV: Streets & Signs $18,~50.00 Curbs & Gutters 7,095.00 Water Mains 16,000.00 Sanitary Sewers 16,700.00 M~. Kern seconded the motion and it passed unanimously. ADDITION TO POLICY S~T: Clerk-Treasurer stated that at the December 28th meeting the Board voted to continue the 1976 policy sheet into the current yea~ but that policy sheet did not authorize the City to pay the life insurance that had been verbally agreed upon and placed in the budget. Mr. Kern moved the City pay for the life insurance coverage for the employees of the City from the Maccabees Mutual Life Insurance Co., Mr. Hohl seconded it and it passed unanimously. ~6th STREET SEWER PROGRESS STATemENT: City Engineer stated he had met with Ed~F~rd, Department of Public Works, Sanitation Section of Marion County last week and they are agreeable to the concept of us serving that portion of ground west of Keystone south of 96th Street, a small triangular tract beaause it does not look like there is any sane method to them extending sewer service there. They will ask their legal department what details might have to be worked out. MAILBOX DAMAGE: Mr. Hohl stated he had had several inquires from citizens requesting the City to pay for damages done to their mailboxes by the snow plows. Mr. Kern moved that the City Engineer be authorized to tell the people who have had their mailboxes damaged by the snow plows, to submit the bills for repairs to their boxes to the City, who in turn will submit them to the insurance company for pay- ment, Mr. Hohl seconded it and it passed unanimously. SALT PURCHASED: City Engineer stated that the City has purchased more road salt than they had ever purchased in a year before and there might be a problem with the amount of money budgeted. He would check further on that. FREEZE UP: SERVICE LINES: Mr. Hohl stated they were havin~ some problems with freeze-ups in service lines from the metered pits out to the water main in the streets. By this weekend, if we have any extended freeze, it might be necessary to consider asking the customers in the old part of town to go to running water at a slow pace much as Indianapolis has asked their customers to do. FIRE DEPARTMENT PERSONNEL: Mayor Pickett read a letter from Fire Chief Swails requesting permission to hire Stephen C. Hodson in the Carmel Fire Department as a civilian communications operator and mechanic at a salary of $10,000.00 and be afforded all the benefits of the City of Carmel and the Fire Department with the exception of the Firemens Pension Law. Mr. Kern moved the Board of Public Works recommend the adoption of an ordinance by the City Council to transfer the funds to make those funds available to hire this man as indicated in Chief Swails letter and an amendment to the salary ordinance be adopted creating the new position to be effective February 15th, Mr. Hohl seconded it and it passed unanimously. Page CLAUDE E. I~FiTJ,TAJ'Fm_~ ENGINEERING SERVICES: Mayor Pickett read letters of proposed agreements authorizing resident project representative for water project improvements, and proceeding with engineer's basic services for the project. Mr. Hohl moved to accept the two agreements, Mr. Kern seconded it and it passed unanimously. Mr. Steve Uhrick, of Clyde E. Williams & Associates, was present and stated that as part of the bidding procedures they took a price on the time factor for his processing of shop drawings ~nd placing firm orders of equipment in order to expedite this construction of the one million gallon storage tank. The low bidder quoted $17,000.00 for these services. This ~mount would be paid ~o him if the project is not constructed. If the project is constructed it would be no additional money to him. In order to proceed in gettio~ the long term equipment items on order, he recommended a letter be written to the low bidder, Evans Construction Co. authorizing him to start the processing of shop drawings and placing firm orders for equipment to a limit of $17,000.00 liability on the City's part. Mr. Kern stated this is a decision to be made by the City Council because they have to let the bond issue and they will be the ones to know if we are goi~ to go ~head with construction and felt Mr. Uhrick should direct a letter to the M~yor and City Council and leave the decision with them. Mr. Kern stated that should also apply to the previously authorized Clyde E. Williams & Associates engineer's ~greement. Items to be placed on the next Council agenda. WELL SITE: Mayor Pickett stated he had just had a telephone call from Senator Leslie I~vall who stated he had contacted Purdue and we would have an answer next Monday on the well site. There being no further business, the meeting was adjourned at 2:25 PM. Approved: Albert B. Pickett, Mayor ATTEST: Peggy Lou Smith Clerk-Treasurer