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HomeMy WebLinkAboutCCM-01-03-77 MINUTES 0F THE CITY COUNCIL MEETING January 3, 1977 The regular meeting of the ~n~b!ic W~s-was called to order at 7:30 PM by President Pro-Tem, Fred Swift, in the Mayor's absence. Ail members were present except Councilman Dean, who arrived at 7:35 PM. City Attorney and Clerk- Treasu~rer were present also. Councilman Meachammoved to dispense with the reading of the minutes of the last regular meeting and approve them as received, Councilman Doane seconded it and it passed unanimously. STATE OF THE CITY REPORT: Cmuncilman Swift asked if everyone got copies of the Mayor's "State of the City Report to the City Council". Everyone did. UTILITIES BITDGET 0P~INANCE: Councilman Garretson moved for adoption of proposed Ordinance #D-105, authorizing the Board of Public Works to submit an-annual budget, Councilman Reiman seconded the motion. Councilman Meacham stated he had some questions: (1) would McCullough & Associates prepare the budget? (2) Is it the Council's desire to take the management of the Utilities out of the admini- stration branch of government? Councilman Meacham also stated he felt a con- tinguency fund was needed and that the March 31st deadline for the submission of the budget be changed to allow six or seven months to prepare the budget. Councilman Garretson stated: (1) It would be up to the Board of Public Works who would prepare the budget,and (2) that there is nothing in the ordinance which would circumvent the authority of the Board of Public Works to administer the City Utilities, (3) nothing in the ordinance which forbids addition of items other than what is listed so a continguency fund could be add~d~ (4~ would disagree that it would take s~x or seven months to prepare an Mr. McCullough had stated at last meeting that all the information is available now and it would only take a matter of weeks to prepare it and not months. Councilman Coots moved to amend the ordinance to include language: "That each annual utilities budget thereafter be submitted by the Board of Public Works to the Common Council for its review on or before September 30thi and that the Common Council of the City of Carmel shall take action on said budget on or before December 1st of each year thereafter", Councilman Reiman seconded the amendment and it passed anmnimously. CouncilmamMeachammoved to amend the ordinance f~arther to include a continguency fund, Councilman Garretson seconded it and it passed 6-0, Councilman Reiman abstaining. Upon the advice of the City Attorney, Councilman Coots moved to amend Section 2 in the ordinance to include the language after the City of Carmel to the effect that both Water and Sewer Utilities through the Board of Public Works shall submit seperate budgets in accordance with their bookkeeping system. Councilman Meacham seconded it and it passed unanimously. Councilman Swift called for the vote on the adoption of the ordinance and it passed unanimously. SPECIAL APPROp~TAmTON ORDINANCE FOR TRANSFERI{ING FUNDS FROM T~E REVENUE SHARING ACCOUNT TO THE FIRE DEPARTMENT BUI~ET: Councilman Swift opened the advertised public hearing for consideration of proposed Ordinance ~D-106 transferring $8,000 from the Reve..~ne Sharing account to the Fire Department budget to pay a portion of the cost of a new fire truck to serve Carmel-Clay area. Proposed ordinance was read by Councilman Swift. No-one present commented. Councilman Meacham moved to adopt proposed ordinance, Councilman Doane seconded it. Council- man Coots moved to suspend the rules, Councilman Meacham seconded it and it passed unanimously. Councilman Coots asked how title was taken to a piece of equipment. Councilman Swift stated the City owns it; however the Township pays a percentage of the cost each year per contract. Motion to adopt ordinance passed unanimously. Page WATER STORAGE TANK: Councilman Garretson stated he noted in the Mayor's well- prepared State of the City message he commented under future development that revenue sharing money might be used to help finance the million gallon storage tank. Bids are ~e be ~et on this project this month. Councilman Garretson stated he had certain misgivings about using revenue sharing money for this purpose and would hope the Mayor would put this item on the agenda at the next Council meeting. HAMILTON WESTERN UTILITIES CONTRACT: Councilman Swift stated he understood Ralph Wilfongwas ill and would not be attending the meeting. He had asked to be put on the agenda. 1977 POLICY SH~;~;T: Clerk-Treasurer stated she had been informed by the State Board of Accounts that the policy sheet for the employees needed to be passed in ordinance form prior to the 1st of each year. F~r. Kern stated the state statue gives the Board of Public Works the right to set policy subject to ordinance, so until an ordinance is passed the Board of Public Works can set it. Councilman Swift read 1976 policy. Councilman Garretson stated he felt the Council should wait for FAr. Conklin's report due next week. Clerk-Treasurer to send copies of present policy to all Council members and put the item on the agenda for next meeting. OFFICER PR0-TEM: Councilman Swift stated he appreciated the 9pportunity of serving as officer Pro-Tem this year, but thought we should choose another one for this current year. He also stated that inasmuch as the Mayor had brought it up in the press recently, that we should choose one only when the needs arises such as to chair the meetings in his absence. Councilman Swift stated he felt we should not take the time to do that each time but to have one already chosen to serve when needed, but to clarify that his sole duty was to serve in the absence of the Mayor. Councilman Meacham suggested that each night the Mayor is not present, the Council could start at one end of the table and alternate - using a different Council member each time. Councilman Reiman stated that she felt in fairness to the person who would have to take over that they should know in advance that they would be chairing the meeting as they would need to ~e prepared. Therefore she felt annually was a good idea and would nominate Jim Garretson to serve as President Pro-Tem for the year 1977. Mr. Kern stated that statue 18-1-3.3 states that in the absence of the Mayor the Council shall chose a presiding officer pro-tem from its members. Council- man Swift stated it did not prohibit having a stand-by officer already chosen. Councilman Garretson moved to nominate Mr. Coots to serve as President Pro-Tem in absence of the Mayor for calendar year 1977. Councilman Dean seconded it. Councilman Coots moved to amend the motion by substituting his name with Jim Garretson's, Councilman Doane seconded it and it passed unanimously. Amended motion then passed unanimously. STREET CUT ORDINANCE: Councilman Swift read proposed Ordinance #D-lO7 requiring a permit amd bond prior to cutting into any street, sidewalk, curb or public place in the City of Carmel and repealing Ordinances numbered D-17 and D-22. Councilman Garretson moved for adoption of proposed ordinance as read, Councilman Coots seconded it. Councilman Meacham moved to amend the ordinance to include the Carmel Water and Sewer Utilities in section 4, and substituting the words City Clerk-Treast~rer in place of City of Carmel in section 3A., Councilman Reiman seconded the motion and it passed unanimously. Ordinance was shown as being introducted. ACTING MAYOR: Councilman Garretson asked City Engineer, who was present, what he would do if he needed a problem resolved when the Mayor is gone. City Engineer stated he thought perhaps inasmuch as the Board of Public Works ran most of the Page day to day business, he thought the remaining two members could meet and make a decision. Councilman Garretson asked if one of the remaining two would have authority to call a meeting. FLr. Ke~m stated he knew of nothing in the state statues that requires an appointment of an actim~Mayor, but would research it. PUBLIC OFFICIALS LIABILITY INSURANCE: Councilman Coots stated he had two quotes for public officials liability insurance and wodld put it on the agenda at next meeting. There being no further business the meeting was adjourned at 8:~0 PM. Presiding 0 i e~~, Fred,. ' / ATTEST: Approved; Peggy ~od' ~mith ' ' Al~er~ B. Pickett ~ Clerk-Treasurer Mayor