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Home My WebLink AboutBPW-11-14-78 MINuTeS OF THE BOARD OF PUBLIC WORKS November 1~, 1978 The meeting was called to order at 3:05 PM by Mayor Pickett, who presided. Mr. Hohl and Clerk-Treasurer were present. Mr. Kern arrived at 3:1~ PM. Mr. Hohl moved to approve the minutes of the last meeting, Mayor Pickett seconded it and it passed ur~%nimously. BR00KSHIRE LAKES WATER MAIN EXTENSION: Mr. A1 Hughey appeared before the Bca rd to discuss Brookshire Lakes Water Main Extension. Mayor Pickett read letter from Mr. Hughey requesting permission from the City to install mains to serve his Brookshire Lakes sub-division now rather than wait for the City to install them in 1979 or 1980 as per the master plan. City would re-imburse Lumber Mart the total cost of the construction of the mains. Letter attached to original minutes. Mayor Pickett suggested a meeting be held soon to discuss this further. A discussion was held on present policy of re-imbursement to developers for off-site mains. It was agreed a meeting would be scheduled soon to discuss inequities. BR00KSHIRE LAE~S BUILDING PERMITS: Mayor Pickett read letter from Mr. A1 Hughey of Lumber Mart,Inc requesting the Building Commissioner to issue buildim~ permits in Brookshire Lakes at the sane time work starts on the Mbhawk Crossing sewer to which Brookshire Lakes must connect, with a stipulation that both the sewer connection permit and the Certificate of Occupancy are subject to final connection to the Mohawk Crossing sewer and approved by the City Engineers office. Mr. Hohl moved the Board of Works concur with the procedure suggested by Mr. Hughey regarding Brookshire Lakes sub-division in his letter dated October 31, 1978 and attached to original minutes and that a proper waiver form be prepared for use by the Building Commissioner at the time permits are issued, Mr. Kern seconded it and it passed unanimously. WITH C.E.W.A. - ENGTN~RTNG FOR IMPROVEMENT OF NORTH WASTEWATER TREATMENT PLANT: Mayor Pickett read proposed agreement with CEWA for engineering services not to exceed $6,800.00 for improvement of north wastewater treatment plant. Mr. Hohl moved the agreement be approved subject to funding, Mr. Kern seconded it and it passed unanimously. STOP & GO STORE ON WEST MAIN STREET HOLDING TANK: Mr. Don Smith appeared before the Board requesting approval of holding tank for Stop & Go Store on West Main. Mr. Hohl moved the Stop & Go Store be permitted to utilize a holding tank until the current ban on sewer connections to the north treatment plant is lifted, Mr. Kern seconded it and it passed unanimously. COOL CREEK NORTH SECTION l~ BUILDING PERMITS: Mr. Larry Dawson appeared before the Board requesting approval of issuance of building permits to sections 15 & 16 of Cool Creek North. Mr. Hohl moved to approve issuance of building permits for sections 15 & 16 of Cool Creek North after the water and sewer permits are obtained subject to the City retaining the right to shut off any further issuance of permits if it appears that next year the paving weather has arrived and for some reason someone is not interested in hurrying on gettin~ the area cleaned up, Mr. Kern seconded it and it passed unanimously. 991 Page 2 ll/l ./?8 ABANDON SEWER LINE - DICK FISHER: Mayor Pickett read letter from Mr. Fisher requesting sewer line be abandoned as was discussed at the June 14th meeting. Mayor Pickett stated he was reluctant to abandon any sewer lines that the City of Carmel has put in and we might utilize sometime in the future. He stated he had discussed this with Mr. Zinsmeister who had stated he could not say we would not need it in the future. Mr. Stan Nell was present and presented reasons why Mr. Fisher wanted it abandoned. Mayor Pickett stated he would have to have all details for plans and the concurrance of engineers before approval could be given. PROPOSED ORDINANCE REVISION ON PLANTING TREES ON PARKSTP~IP~. Mr. Hohl stated a proposed ordinance amendment allowing some planti~ of trees on public right- of-way was to be presented to the Council in the near future. Mr. Hohl then moved the action against property owners in Briar Creek for removal of trees, illegally planted trees, be deferred until the question of a possible new ordinance be resolved, Mr. Kern seconded it and it passed unanimously. REQUEST FOR MAILBOX COLLECTION BOX SITES: Mr. Hohl read letter from Les Gordon requesting permission to create two mail collection box locations at the following two sites on Main Street: (1) On the south side of W. Main St in front of ll5 W. Main St; (2) On the north side of E. Main St in front of ll0 E. Main St. Mr. Hohl moved the Board of Works concur with the placement of the two mailbox locations and in agreement with recommendi~ the necessary ordinance revisions which might be needed to extend the "no parking" area 5 to l0 feet at these sites, Mr. Kern seconded it and it paseed unanimously. Mayor Pickett left at ~:15 PM. Mr. Kern presided over the balance of the meeting. /kPPROVAL FOR SEWER - FIDELITY MALL: Mr. Jim Johnson appeared before the Board to request permission to obtain a connect on a proposed 8" force main that would extend from ll6th & Meridian East to approximately ll6th and Ra~geline Rd. Would like to connect sewer into Carmel's existing sanitary sewer facility. Cost to be borne entirely by the developer. Mr. Kern to research whether private main can be in a public right-of-way. Mr. Johnson stated this would be a temporary solution until a permanent sewer is extended to that area. Mr. Kern~suggested a special Board of Works meeting be scheduled in the next few days to discuss this further. DRYN CORPORATION - SEWER RE-IMBURS~IENT CONTRACT - BOB YOUNG: This item was tabled. STREETS IN BAUER COMMERCIAL PARK: Mr. Stan Nell andMr. Bauer appeared before the Board and presented proposed plans for Bauer Commercial Park. Mr. Hohl moved the City of Carmel approve the proposed plans for construction of Bauer Drive East and Bauer Circle - from Lakeshore Drive East to 96th Street, Mr. Kern seconded it and it passed unanimously. CLEANING SERVICES: Mr. Kern moved to approve increasing payment of cleaning services for utility bt~lding and City building from $160.00 per month to $200.00 per month retroactive to November 1st, Mr. Hohl seconded it and it passed tuuanimously. CONTRACT FOR SENIOR CITIZENS SERVICES: Mr. Kerr, stated he understood we couldn't make a contract with a charitable organization for services. Clerk-Treasurer stated She h~A '~ ~iVen information on this to the Mayor. This item was tabled until the special mseting later in the week. Page ll/l /?S V.F.W. TURKEY SHOOT: Mm. Kern moved to approve V.F.W. turkey shoot at the police range November 18 & 19th and December 2, 3rd and 9th subject to having obtained police con~nissioners approval and subject to their furnishing proof of public liability insurance that meets with the Board of Works approval, Mr. Hohl seconded it and it passed unanimously. CLAIMS: Mr. Kezn moved to approve claims numberi~#~781 thru ~8 totaling ~97.~6, Mr. Hohl seconded it and it passed unanimously. WATER METER BIDS: Upon the recommendation of Utilities Manager, Mr. Kern moved to approve the bid for water meters from Carlon Meter Company, Mr. Hohl seconded it and it passed unanimously. SALT BIDS: Upon the recommendation of Utilities Manager, Mr. Kern moved to approve the bid for rock salt from Cargill Co., Mr. Hohl seconded it and it passed unanimously. CHLORINE AND FLUORIDE BID: Upon the recommendation of Utilities Manager, Mr. Kern moved to accept the bid for liquid chlorine and sodium fluoride from Ulrich Chemical,Inc., Mr. Hohl seconded it and it passed unanimously. LIQUID ALUMINUE SULFATE BID: Upon the recommendation of Utilities Man~ger, Mr. Kern moved to approve the bid for liquid aluminum sulfate from Allied Chemical, Mr. Hohl seconded it and it passed unanimously. STREET SW~:,:~ER: Mr. Hohl stated he would have the contract for street sweeper at the special meeting this week and discuss the signing then. ASTR0 PAVING: Mr. Hohl presented letter from Faust and Joyce attorneys in which a claim was filed for American States Insurance Co.~the bonding company for Degan and Associates, contractor for Phase II - Newark Village Addition. A balance is due the contractor from the city totaliD~ $1,825.~. Astro Paving~ a sub-contracto% stated Degan owes them money. Mr. Kern stated we could not pay anyone other than the contractor without a court order. CHARLES STRONG RESIGNATION: Mr. Hohl stated Charles Strong, one of the independent directors of the Regional Sewer Board had resigned and he would like some suggestions on who to nominate to replace him. There being no further business the meeting was adjourned at 5 PM. Approved: ~ AI~'-B. Pickett, ~or ~ Peggy L~{ S~th Clerk-Treasurer