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HomeMy WebLinkAboutCCM-06-19-78 MINUTES OF THE CITY COUNCIL MEETING June 19, 1978 The regular meetin~ of the City Council was called to order at 7:30 PM by Mayor Pickett, who presided. All members and Clerk-Treasurer were present. City Attorney was not present. Councilwoman Doane gave the invocation. Mayor Pickett led the pledge of allegiance. Councilman Swift moved to approve the minutes of the last meeting, Councilman Coots seconded it and it passed unanimously. NEW BUSINESS: AGENDA IT~#1: REGIONAL SEWER BOARD: Mayor Pickett stated that inasmuch as Mr. Earl Bokuer from the Stream Pollution Control Board was present, he would desire to handle this item first. Mayor Pickett stated last week Mr. Bokuer had informed him that he had been in touch with the consulting engineer of Westfield and they had expressed an opinion that they did not want to proceed with the regional sewer program. They did not want to go ahead, nor did they want Carmel to proceed with their portion. Mayor Pickett stated he felt we have been on this for a long time and felt we had to proceed on this regional project or come up with some other means of action. As a result of this, Clyde E. Williams firm sent a letter to Mr. 0ral Herr (copy attached to minutes) listing seven alternatives. Mr. Herb Zinsmeister was present and stated they offered the alternatives without recommendations. Clerk-Treasurer asked if they had prices on any of them. Mayor Pickett stated yes. He stated in his opinion our alternative would be to go with #3 - build the regional interceptor now (from north plant to south plant) with entire 15% local share to be paid initially by Carmel and with north plant NPDES permit requirements. He stated this alternative has a price tag of $695,000.00 for local share. Mr. Zinsmeister stated this would be for everything. If Westfield and F~milton-Western participate cost will be $440,000.00. This would necessitate about a 65¢ per month increase on the monthly sewer rate or about a 10% increase. If all three participate it will be about 50¢ per month increase. Councilwoman Reiman asked if Westfield has contemplated leaving this project or has the Mayor received a letter sayiD~ they have left the project. Mayor Pickett stated he didn't have a letter but at the last regional sewer meetiD~, it was pretty much a shambles. Clerk-Treasurer asked if their reluctance was based on the "escape clause" part of the agree- ment. Mayor Pickett stated that was part of it. Councilman Coots asked Mr. Bohner what the options available to Carmel from the State's point of view were. Mr. Bohner stated the Stanley plan in 1974 recommends regionalization of this area. Indiana Heartland also recommended regionalization be put into effect. If the local entities desire to participate in 75% federal funding and 10% state funding they would have to recommend Carmel consider the interceptor considering the total regionalization aspect. If Carmel elects to go and use the north plant, the north plant would be required to meet the final limits. If Carmel and Westfield elect to go their own way, building smaller interoeptoms the way he understands it is the federal government will not sponsor any of the program. Also, in the interim facility plan Carmel would need to address themselves to what they are going to do with the sewage. EPA would participate as a segmented project. Councilman Garretson asked if we could expect payment from those entities at the time they might decide to hook on. Mr. Bohner stated it was his judgment that Carmel could obtain back their cost of that portion of it. Mayor Piokett stated he felt if we couldn't get this regional thing movi~ with Westfield and everyone concerned, Carmel is going to have to proceed with Page some action of their own. Mr. Bohner stated he would like to point out one thi~ - if you elect not to go regionalization - the federal and state government would not participate in any future plant expansion - north or south plant. Clerk-Treasurer asked if the theory behind regionalization is that it is the least expensive route for the federal government. Mr. Bohner stated it has been d~termined by the Stanley Report and Indisna Heartland that regionalization for this area would be the most cost effective. Mayor Pickett stated if we couldn't go with alternative #3, the alternative would be to go to ~. Up-grade the north plant to meet short term needs. Clerk- Treasurer asked the cost of that. Mayor Pickett stated it would be approximately $?50,000.00. Mr. Bohner stated they would not be receptive to relaxing the north plant NPDES permit requirements. Councilman Garretson moved the Council expresses support of alternative #3 of the alternatives offered by Mr. Ub_rick of June 15, 1978, Councilman Coots seconded it. After more discussion the motion passed unanimously. Mayor Pickett stated if no compromise comes out of the next regional board meeting Carmel will proceed. Councilmau Coots stated he would like to take it one step farther and perhaps Carmel be prepared at that regionalization meeting to set dow~ its own timetable because we do have some responsibility as a lead agency. 0I~BUSINESS: AGENDA ITEM#l: P~PORT OF STANDING COMMITT~ CHAIRMEN: Councilm~uGarretson stated he had a report in the capacity of Chairman of the Public Policy Con~nittee. Upon receiving several inquiries and complaints he addressed a letter to Mr. Kelly Robbins, Manager of Hamilton Cable TV regarding co~mnitments made by his company and its parent, Telesis Corp. of Evansville at a rate increase hearing of last year. He stated he pointed out they had stated they would provide greater coverage of local events and would expand their physical coverage to cover more homes. Telesis underwent a msnagerial change. Mrs. Virginia Newman, Production Ma~agor of the Cable Television Station in Henderson, Kentucky, called him and stated she would come up and discuss coverage of events. Mrs. Newman was present as was Mr. Guions, m~nager of oar local ~station, who replaced Mr. Robbins. Mrs. Newman stated a unit would have to be brought from Evansville to cover events. She and Mr. Guions stated they would do all they could to work with us in getti~ the coverage we desired, and would do all they could ~o serv~ the areas that are waiting. Councilman Swift stated that on New Business Agenda ~9 he had placed Cable TV Agreement and he felt it would be appropriate to discuss it at this time. He stated in the April ~, 1977 minutes of the Council meeting, the Council discussed the necessity of re- negotiating the francise agreement with M~ilton CATV, and he recalled a clause in the ~ederal 8emmunication Oommission regulations that allowed companies that had agreements with companies prior to 1972 to extend their old agreements for another year. The way he remembered it, those agreements were supposed robe re-negotiated and obviously it has been more than one year ~o. That year being up in April of this year. He stated the City Attorney had said he was going to do some work on preparing ~ amended agreement and he suggested the Mayor remind him that year is more than up now and report back. 'Councilman Swift stated his Budget Committee met twice and will meet again in the following weeks. AGENDA ITEM,S2: SECOND READING-RE-ZONE 0RDINANCEFOR SECTION 4 ~N BRIAR LANE FROMS-1 TO S-2: Councilman Meachammoved to ~prove proposed ordinance re-zoni~ Section 4 in Briar Lane from S-1 to S-2 which was introduced at last Couneil meeting, Councilman Coots seconded it and it passed unanimously. Page 3 AGENDA ITeM #3: SECOND REA~ING-0RDINANCE D-16~, AUTn0RIZING UTILITY E~/~IDITURES: Councilm~u Garretson moved to approve Ordinance ~-163 introduced at last Council meeting, Councilm~u Coots seconded it and it passed unanimously. Meeting was recessed at 8:5~ PM. Meeti~ was re-convened at 9:05 PM. NEW BUSINESS: AGENDA IT~ #2: INDIANAPOLIS WATER COMPANY: Mayor Pickett stated Indianapolis Water Company wanted to know if Carmel was interested in taking over Briar Creek and Briar Lane. Councilman Swift moved to express to the Indismapolis Water Company that we continue to be interested in those areas within our city limits and ultimately serving those areas within our city limits, Councilman Coots seconded it and it passed unanimously. Mayor Pickett stated he would so inform AGENDA ITEM #3: SUMMER SEWER RATES: Utilities Manager, J~mes Dougherty, suggested using a five month average, December thru April in figuring the summer sewer rates rather than a three month average - January thru March due to estimatiD~ done in the severe winter we had. Mayor Pickett read proposed ordinance amending Ordinance S-25 to allow for a five month average. Councilman Coots moved to approve proposed ordinance, Councilman Meacham seconded it. Councilman Garretson moved to suspend the rules and act on the ordinance tonight, Councilman Swift seconded it and it passed unanimously. Motion to adopt passed unsnimously. AGENDA IT~4 #2: PARTICIPATION IN lp7~ COUNTY-CITY KENNEL SERVICES 0~'~'~.'RED BY T~ CITY OF NOBLESVILLE: Mayor Pickett read letter from Mayor Wical of Noblesville asking for a con~itment by July 15th as to whether or not Carmel is planniD~ to continue with its contribution toward funding the kennel operation. Councilman Coots asked if the percentage of contribution is based on a per animal charge. Clerk-Treasurer stated Noblesville based their percentage of contribution on population of people rather than an animal charge. She stated we objected last year but they would not alter their proposed amount. Councilman Meacham moved to participate in the Noblesville kennel operation, Councilman Horvath seconded it. Councilman Coots stated if there was some concern about the amount, perhaps we should have a report from the police department on how many dogs the humane officer has run up there. Mayor Pickett stated he would have more information at next meeting. Councilman G~rretson moved to table the item, Councilman Coots seconded it and it passed unanimously. AGENDA IT~: TRkNS~'~RFUIIDS ORDINANCE FORMVHDEPARTMENT: Proposed Ordinance ~B-126 transferring funds within the MVH department was read by Mayor Pickett. Councilman Horvath moved for adoption, Councilman Swift seconded it. Councilman Ga~retson stated he didn't object to the transfer, however, the Council had insisted over a year ago that trzusfer ordinances be sent out in advance with an accompanyiD~ letter from the department head explaining what they are for so as not to take up so much time at the meeting and this was not done in this case. Mayor Pickett stated he would send a memo around tomorrow to remind the department heads of that procedure. Councilman Horvath moved to approve proposed ordinance, Councilman Swift seconded it. Councilman Garretson moved to suspend the rules, Councilwoman Doane seconded it and it passed unanimously. Motion to adopt passed unanimously. AGENDA ITEM,S6: APPROPRIATION FOR INSPECTION OF PAINTING OF WATER TOWER: Mayor Pickett read proposed Ordinance #D-166 authorizim~ additional expenditures in the water utility account. Councilman Ga~retson moved for app=oval, Council- man Horvath seconded it. Councilman Garretson moved to suspend the rules, Council- man Swift seconded it and it passed unanimously. Motion to adopt passed unanimously. AGENDA ITEM#7: REPORT ON STREET REPAIR PROGRAM: City Engineer, Fred Hohl passed out copies of proposed street resurfacingprogram, copy attached to minutes. He stated an ordinance to appropriate the money from state surplus would be forthcoming. Council agreed item#10 - Gray Rd ll6th St to 126th was not as bad as others and should not be a priority. CL5%B CUTS: Councilman Garretson asked if the additional facilities goi~ in on Carmel Drive requires curbing. Mr. Hohl stated he thought all of C~rmel Drive - Rao~eline to Keystone should be curbed. Councilman Coots stated there is a curb cut proposal on tomorrow night's Plan Commission agenda between Stesk N' Shake and Country Kitchen on Carmel Drive - a distance of some 120' from mid drive-way to mid drive-way. The Board of Public Works took the position some time ~go when the Plan Commission brought the issue of curb outs to it that curb cuts would go about wherever the Board of Works determined them to go. Mayor Pickett stated he would be receptive to a recommendation from the Plan Commission. Councilman Garretson suggested the Mayor Eiscuss the problem of the McDonald curb cuts with Mr. Rothenburg again as he had said he would do some time ago. Councilman Coots stated he felt the City had a responsibility to go to the owner with a diagram of how to solve the problem as it is a traffic hazard. Mayor Pickett stated he would try to go out there in the morni~with the City Engineer. AGENDA IT~#8: WELL SITESt NEW AI~D 0LDANDANYNEWOPTIONS: Councilwoman Re~m~u asked if our new well was pumpi~ to capacity. Utilities Manager stated it was. She stated she had another quick question and asked if we had acquired any new options for future wells. Mayor Pickett stated he had several discussions with land owners and was still working on it. Mayor Pickett read copy of letter sent to Les Duvall, attorney representiD~ Vera Hinshaw. Letter stated City was interested in site off 234 east of Carmel. This site was chosen due to recommendation of USGS. Letter stated City's desire to drill test wells. No reply had been received yet. Councilwoman Reiman asked if we had any other avenues. Mayor Pickett stated there were two (1)going back to Purdue as we did for this last well and (2) American Aggregates land. Mr. Joe I~wson was present and stated he would help in any way in negotiatiD~with Purdue. Clerk-Treasurer asked how critical was the timetable outlined by Clyde E. Williams in their February 1978 alternative report and noted we were behind. City Engineer stated the timetable was pretty tight, however, we might be able to mske up some time an some of the items listed. AGENDA IT~24#lO: ANNEXATION FOR BR00KSHIRE PINES: Mayor Pickett read proposed Ordinance C-64 annexing Brookshire Pines. Ordinance was shown as being introduced. TOWER ~NG: City Engineer suggested notifyiD~ either the Utilities ~r or himself by the next Council meeting for letteriD~ on the water tower as it was being painted. Councilman Garretson stated he felt we could get by on just Carmel on the water tower. He felt we had enough community pri~e and people know enough from our city limit signs, etc. we don't need to make a gaudy tower. PARKING: City Eo~o~lneer stated he had requested an ordinance be prepared for next Council meetiD~ requesting all parking on the east side of Ra~geline Road from Main Street to Smokey Row Road be eliminated for the purpose of off-centering the center strip of the road creati~ one parking lane. STREET CLEANING: Councilmmn Coots asked if the City Engineer had sent out any street cleani~ crews. He stated on Lakeshore E~st Drive where a substantial amount of water drains to the lake, there is a lot of debris there. City Engineer stated it has been swept a couple of times but he ~as having mechanical problems with his sweeper. Councilman Coots stated this would probably need to be picked up. Page KEYSTONE & CARMEL DRIVE LIGHT: Councilman Coots asked if the M~yor had received any feedback from the State Hig~nway people on the Keystone Carmel Drive light. M~yor Pickett stated he had met with them and they told him they would change it but would send a follow up letter. CITY COUNCIL: Councilman Swift asked the Mayor to have the City Attorney prepare an ordinance for the next City Council meetio~ on the retention of our City Co.rt. There being no further business the meeting was adjourned at 10:20 PM. Peggy ~ou ~mith Clerk-Treasurer Approved: A~e~ B.~ Pic~e~'t ~Ma~or ~