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HomeMy WebLinkAboutBPW-04-11-78 MINUTES OF THE BOARD OF PUBLIC WORKS MEETING April 11, 1978 The regular meeting of the Board of Public Works was called to order at 3:05 PM by Mayor Pickett, who presided. Mr. Hohl was present, Mr. Kern arrived at 3:30 PM. Mr. Hohl moved to approve the minutes of the last meeting, Mayor Pickett seconded it and it passed unanimously. BIDS FOR TRUCK: Bids for 4 1978, ½ ton pickups were opened by Mr. Hohl as follows: W. Hare & Son,Inc. Chevrolet: properly submitted 4units @ $4,469.13 each. Total - $17,876.52 add per unit: Locking differential ..... $137.00 6" spot light .......................... 66.00 350 V8 ............................... 234.00 Trade-in allowance--Truck A--1975 Luv --$900.00 Truck B--1973 Chev½Ton--- 750.00 Dan Young Chevrolet: properly submitted 4 units @ $6,062.43 Total -- $24,249.72 add per unit: Locking differential .... $137.00 6" spot light ......................... 66.00 350 v8 234.00 Trade-in allowance--Truck A--197~ Luv---$700.00 Truck B--1973 Chev½Ton--- 800.00 Mr. Hohl to review and make recommendation at meeti~Friday, April 14th. BIDS FOR BACKHOE: Bids for backhoe-loader were opened as follows: Carmel Welding & Supply Co,Inc. properly submitted $14,160.~0 Garco Industrial properly submitted 17,407.80 Case Power & Equipment properly submitted 16,912.00 Dabney Equipment Co,Inc. properly submitted 17,047.00 Weiss Machinery Corp. properly submitted 15,700.00 Mr. Hohl to review and make recommendation at meeting Friday, April 14th. BIDS ON WATER TOWER PAINTING: Bids for cleaning, painting & cathodic protection for 500,000 gallon water tower were epened as follows: Universal Tank $33,780.00 Ohio Valley Elevated Water Tank, Inc.--- 40,800.00 Mr. Hohl to review and make recommendation at a later date. EMPLOY NEW FIPJ~4AN: Upon the recommendation of Fire Chief Swails, Mr. Kern moved to employ Mark Callahan as a new fireman, Mr. Hohl seconded it and it passed unanimously. Chief Swails stated he would like to have the record show that it is accepted as policy by the Fire Department that if a fireman wanted a day off, he could have another firemanwho was off work in his place, upon approval of supervisor and Chief. AG~ WITH HAMILTON COUNTY COMMISSIONERS FOR RE-CONSTRUCTION OF HAVERSTICK RD: Mr. Hohl passed out and read proposed agreement with County Commissioners for re-construction of Haverstick Road as attached to minutes. Mr. Hohl moved to accept the ~greement then prepare the necessary legal description and ordinance to present to the City Council for annexation of the entire right-of-way, Mr. Kern seconded it and it passed unanimously. Page 2 CONTRACT WITH FO~BOR0: Mr. Hohl presented proposed maintenance agreement with Foxboro on instrumentation at sewer plant @ $26.00 hour at scheduled intervals. A discussion was held regarding possibly havim& the contract changed to have them come when cal~ed. Mr. Hohl stated they had said they could not have it read that way. Mr. Kern moved to approve it in view of the fact it is a month-to-month agreement, Mr. Hohl seconded it and it passed unanimously. ELIMINATING WALKS ON S0UTn SIDE OF l~lst STREET AND CROOKED KNOLL AND FINISHING WALLS ON NORTH SIDE OF l~lst STREET: Mr. Hohl stated he had discussed this item briefly with the sub-division committee and understood it would be a considerable problem to build sidewalks on these areas. Mayor Pickett staSed he would want to go out and look at the area before he voted. Mr. Hohl moved the Building Commissioner be asked to advise the sub-division committee that their recommendation be forwarded to the Board of Works and that all parties involved look at the area and be able to act on this item at the next Board of Works meeting, Mr. Kern seconded it and it passed unanimously. COMPLAINT ON TRASH PROBLEM AND RATS AT NEW NARSH AREA: Mr. Hohl stated he had received a complaint fromMr. Jolmuson who lives in the Hunters Glen Apartment complex who stated he had seen some rats in the trash in the new Marsh Mall area. Building Commissioner was present and stated he had looked at the area and had not seen any rats. Building Commissioner and Mayor to go out and look at the area again. APPROVAL OF CLAIMS: Mr. Kern moved to approve claims #1300 ~dmru #1762 totaling $336,921.89, Mr. Hohl seconded it and it passed unanimously. ~PLOYEE INSURANCE: Mr. Kern moved to approve the new contract with Blue Cross for employee insurance, Mayor Pickett seconded it and it passed unanimously. DOWNTOWN PARKING LOT: Mayor Pickett stated he had not been able to get in touch with Martha Nutt yet on the area proposed for a downtown parking lot discussed at a previous board meeting. BRIAR LANE ACCESS ROADFROM ~6th STREET: Mr. Hohl stated he had received a copy of a letter addressed to Dave Coots, President of the Plan Commission, from JeanDeeds, President of the Woodlands Homeowners Association, and Carol Engledow, expressi~ their interest and concern in regard to Briar Lane Sub-Division and stated they had requested in a petition to the Plan Commission an access road from 96th Street to the Briar Lane Estates. In response to this petition and their input with meetings with the Plan Commission, Mr. Dick Fisher of Safco agreed to provide an access road to the subdivision at 96th Street for the purpose of routing construction and mtility traffic. Based on this agreement, the Plan Commission approved Fisher's development. The access road was made and the bulk of the initial construction traffic did use this road. However, now that Lakeshore Drive East connects with this new area, construction traffic is using Lakeshore Drive East exclusively. It was their understanding that while Mr. Fisher could not force builder traffic to use the road from 96th Street, he would definitely encourage the heavier traffic to do so, however, at the present time, it is impossible for any traffic to use the read from 96th as it does not conuect with any completed street in the new eubdivision. They felt the roads ahould be connected. Mayor Pickett stated he does not want heavy construction traffic going down those streets and destroying the streets. Mr. Fisher had writtenMr. Coots stating he should be able to get in and correct the problem soon. Mayor Pickett stated he would write a. letter to the people who complained informing them of this. Page ~/11/78 FUTURE WELL SITES: Mayor Pickett read letter from Clyde E. Williams as attached to minutes listing three alternatives for water treatment plant expansion and well site locations. Mr. Hohl moved we adopt the intent to pursue the acquisitions of the options of ground pursuant to Plan C as recommended in Clyde E. Williams letter dated April ~, 1978 and do tentative research into Plan B amd secondly that we advise ClydeE. Williams of our intent so we may meet with the State Board of Health to see if we can reduce the ground area required and third - we have our consultant define the precise locations or basically the description of the ground that is required so we have somethi~ to go to the Plan Commission with. Then, upon receipt of that, we contact the landowner relative to options on that land pursuant to possible purchase, Mr. Kern seconded it and it passed unanimously. FIRE & ZONING AGRMMMENTS: Board signed agreements with Clay Township agreeing on the amount ~o be received from Clay Township for Fire protection and zoni~ which had been approved at budget time. HAMILTONWESTERN (WILFONG) CONTRACT: Mr. Kern moved the contract with Hamilton Western Utilities as attached to the minutes be approved, Mr. Hohl seconded it and it passed unanimously. Meeting was recessed at 5 PM. Meeting was re-convened at 3:05 PM, April 12, 1978. All members present. BID AWARDS: Mr. Hohl moved to approve the bid of Hare Chevrolet for four pick-up trucks as received April llth, Mr. Kern seconded it and it passed unanimously. Mr. Hohl moved to accept the bid of Carmel Weldi~ for backhoe-loader as received April llth, Mr. Kern seconded it and it passed unanimously. Mr. Hohl moved to accept the bid of Universal Tank for cleaning, painting and cathodic painting of water tower as received April llth subject to Council approving finzmcing, Mr. Kern seconded it and it passed unanimously. ACCEPTANCE OF RELOEATED WATER MAINS: This item was tabled. PARKING LOT: This item was tabled. BOND RELEASES: Mr. Hohl moved to release the followio~ bonds: Eden Estates Sec. 9 Curbs $23,000.00 " " Water Mains 39,000.00 " " Storm Sewers 17,000.00 " " Sanitary Sewers 66,000.00 Wilson Village Sec. l0 Monuments &Markers ~00.00 Brookshire Vil. Sec i Water Mains 44,500.00 " " Sanitary Sewers 44,000.00 " " Storm Sewers 58,000.00 Mr. Kern seconded it and it passed unanimously. MR. LANGSTON: Mr. Langston appeared before the Board to add qu item for discussion. He stated he was instructed two months ago by the Plan Commission to get a recommendation on Woodfield Acres on sewer and water, so he was here to find out how close we are, amd if there ham been any progress on the water situation. Page Mayor Pickett stated there will be a discussion at the Council meetingMonday evening on the water situation. Mayor stated he could prepare a letter for Mr. Langston stating the situation after Monday evening. REGIONAL SEWER BOARD: Mr. Hohl stated he would like to add on item for discussion. He stated he would like to know what to do, so far as the Regional Sewer Board goes, when they are contemplating things which ~ould create budget items, such as they are doi~ now: payi~ someone to take minutes and independent directors salaries, stationery, etc. Mr. Kern asked if they were contemplating payi~ people already. Mr. Hohl stated it had~already been voted on. He asked when there are questions pertaining to those items, should they come first through!~ the Board of Works or directly to the Council. Mayor Pickett stated he had been opposed from the beginning to getting a lot of salaries involved in this. Mr Kern asked~who voted to pay anyone. Mr. Hohl stated all ~ive members of the Noard did. Mr. Kern asked if he argued ~gainst it. Mr. Kern stated there was nothing for them to do yet. Mr. Hohl stated there was lots of things to do such as grant applications, etc, and are meetiD~ every two weeks. The last meeging lasted until midnight. Mr. Hohl stated everyone felt Ron Bonard, who had engineering background, would be an excellent independent director, inasmuch as the agreement calls for one director with engineeringbackground and one with financial background~ Mr. Kern stated there he is, an em~ineer, on top of our consultant engineer. He stated he was sure Clyde E. Williams would be glad to show up at any meetiD~ and give any engineering advice. Mr. Hohl stated he had brought it up with the Mayor and Council at a meeting and had gotten the OK to vote to pay $30.00 an hour to an independent director and payment for a bookkeeper. He stated he would appreciate being informed in advance in the future of the Board of PuBlic Works feeliD~s on these matters. Mr. Kern stated he would move right now that we do not approve the expenditume of any money for any professional employees for that Board. He stated FAr. Hohl had no right to vote like he did without getting the unanimous OK from the Board of Works. Mr. Hohl stated he couldn't get any money, but he had the right to vote. Mayor Pickett stated he didn't feel they could make a motion and vote on it now since it wasn't on the agenda. Mr. Kern stated they could. Mr. Hohl stated the Mayor had agreed at a previous meeting that we should pay the independent director something. Mayor Pickett stated he was never in favor of these independent directors. Mr. Kern moved that Mr. Hohl be directed to return to that Board and say he had no authority from the City of Cannel to vote that any director be paid anything because in the first place it is a violation of state law, a felony, to spend money when it isn't appropriated. Mr. Hohl stated he hadn't spent any money. Mr. Kern stated those people on the Board are not lawyers, they are just sitting there in ignorance and they have gotten themselves in a spot. Mr. Hohl stated he would rather Mr. Kern moved Mr. Hohl ge back and state he had been instructed by the Board of Works to make a motion the salaries be ~escinded and no money be spent. Mr. Kern then moved Mr. Hohl be directed to go back and make a motion that the Board rescind the previous vote to pay any salaries and that no more money be spent for salaries, Mr. Hohl seconded it and it passed unanimously. Th~ b~ee ~ no further business the meeting was adjouraed at 3:~0 PM. .'ATTEST:'; / 7 Approved: Peggy ' Lou Smith , Clerk-Treasurer