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HomeMy WebLinkAboutBPW-02-15-78 MINUTES 0~ THE BOARD OF pUBLIC WORKS February 1~, 1978 The regular meeting of the Board of Public Works was called to order at 3:06 PM by Mayor Pickett, who presided. All members were present. Mr. Hohl moved to approve the minutes of the last regular meeting, Mr. Kern seconded it and it passed unanimously. ~ardF. Lukes at~cnem Se thc · of last meeting. Mr. Hohl moved to approve the use of the sewage septic system in accordance with the provisions of the letter dated January 23, 1978, Mr. Kern seconded it and it passed unanimously. EMPLOYINGNEWFII~ - cHIEF SWAILS: Upon the recommednation of Fire Chief Swails, Mr. Kern moved to approve the hiring of Gary Lee Carter as fireman, Mr. Hohl seconded it and it passed unanimously. DISCUSSION ON NEW COMPUTER COMPANY: Upon the recommendation of City Engineer, Mr. Kern moved to give tm~tative a~proval of Cable Data Corporation subject to final contract being submitted by them, Mr. Hohl seconded it and it passed unanimously. Mm. Bert Brown, representing the company was present. Computer is for utility billing. REPAIR OF BELTS IN PLANT ~l:.. Tabled. D~q)ICATION 0F STREET - TOMWILSON: Mr. Hohl stated they had a request from Tom Wilson to dedicate the weutern half of Industrial Drive which runs off Canada Dry Lane~pproximately where our water tower is. Street hasbeen completed about ttmree years and meets city specs. Mr. Hohl moved te accep$ the dedication and accept that portion of Industrial Drive for maintenance, Mr, Eern seconded it and it passed unanimously. WATER AND SEWER EXTENSION FOR MOHAWK CROSSING AND BR00KSHIRE LAE~S SI/B-DIVISIONS: Mr. Hohl read letter from Weihe Engineers on behalf of the o~rners of property in the corner of 131st and Gray Rd which is proposed as a subdivision called Brookshire Lakes stating they would like to run the sewers concurrently with and through the same lines that will serve another subdivision proposed between 126th and 131st ~fs. to be called Mohawk Crossing. Mr. Hohl stated he had looked at the sanitary sewer and computed they are adding about 134 homes over the design capacity of the sewer based on the 2.~ multiplier. It shouldn't be any problem addin~ the subdivision, however. There is a question of water supply, however. Mr. Kern moved that we tentatively approve their sewer extensions subSect, however, to our approving water for them, Mr. Hohl seconded it and it passed umanimously. PROPERTY TO HAVE COMPL~TE ACCESS. Mr. Farmer appe~d befor~ the board and discussed proposed building on l~t and requested deletion of curb on property so he could asphalt out to the pavement and wanted action on curb cut. After a l&ngthy discussion, this item was continued until Friday 4:30 PM. CARMEL CARE CENTER - SEWER cONNECTION - BOB LANGSTON[ Mr. Hohl stated representatives from Carmel Care Center had met with the M~yor and t:,,lked with Herb Zinsmeister regarding their proposed sewer connection. Mr, Kern moved this item be tabled and that we refer it to our consulting engineers and let them give us a recommendation, Mr. Hohl seconded it and it passed unanimously. Page 2 ~ ~ ae~ reaa ~rom oan~ry E4, 197U minutes~ the Plan Commission, ~ 7b regarding discussion of septic system for Lukes Office Building. Mayor Pickett stated there is no statutory requirement for action on a speciaI exception by the Plan Commission. It is by the Board of Zoning Appeals only. Mayor Pickett stated, furthermore, that as f~r as he was concerned the sewer situation was a matter for the Board of Public Works and not the Plan Commission. Mr. Kern stated if they voted for something they had no control over, wer would just ignore it and vote the way we want to anyway. LAYNE-NORTHERN TENTATIVE SETTLEMENT: Mr. Kern stated he would like to add this item so it could be put in the record. Mr. Kern stated at a meeting held a few days ~go with Layne-Northern, our,consulting engineers, CIdye E. Williams, and the members of the Board of Public Works, on how to handle the problem with the fact that WeI1 #8 did not produce to capacity, the following agreement had been reached: Consultants arrived at the conclusion that a difference in cost between a well producing S00 gaIlons per minute as we contracted for and one producing 200 gallons per minute that we got, amount to $19,239.50. Based on the fact Well ~9 produces 700 galIons per minute which is more than 500 gallons per minute which it was guaranteed to produce gives us 900 galIons per minute~which means we only have a loss of 10% of our water, so they agreed they would like for us to deduct 10% of the entire cost of the project or $9,5~3.60. Mr. Kern stated, based on the premise that we should try to get along with these people, we don't wish to alienate them, we are not in the position to alienate them, the suggestion was then made that we j~st cut the difference in half and that we dsduct $1~,~31.55 from the cost of"the well. He stated that way neither side was very happy but neither side was very unhappy. ~o-rthermore, that figure does not reflect the interest which we probably owe them on the money we haven't ~mid them and which we figure~ amounted to $1670.00 so in reality, if the Board of Public Works would approve this agreement we wouId be saving this $1~,~1.~5 plus this $1,670.00 so as a matter of fact, we are within about $3,000 of what our consultants recommend we deduct. Because of these reasons, he would move to settle our claim with Layne-Northern by deducting the sum of $1~,~31.55 from the amount we owe them on Well ~8 and that further, copies of the minutes be sent to Council members and before consumating the agreement, we see if anyone on the Council has any valid reasons why they feel this agreement is unfair to anyone,, Mr. Hohl seconded it and it passed unanimously. Mr. Hohl moved the last claim submitted by Layne-Northern for payment on Well #9 in the amount of approximately $13,000.00 be relaased for payment, Mr. Kern seconded it and it passed unanimously. CONDITIONAL WAIVER AND PEr,MIT TO ENCROA~: Mr. Kern moved that the conditional waiver and permit to encroach for Roma~d and Carol Brown, 11764 Eden Estates Drive be approved, Mr. Hohl seconded it and it passed unanimousIy. CLAIME: Mr. Kern moved to approve claimm ~299 t~-rough #8~ in the amonnt of ~66-~,~9~.70, Mr. Hohl seconded it and it passed unanimously. B0_~__~ RELEASES: This item was tabled. Meeting was recessed at 4:~5 PM. page 2/~7/78 The meeting was re-convened at ~:35 p.m. b~Mr. Kern, who presided. Mr. HoWl was present. M~yor Pickett was not present. Mr. Farmer was present and went over the plans ~n regard to the cLurb cut which was discussed at the meeting Wednesday. Mr. Kern moved to grant a curb cut along the entire frontage of property so long as the curb cut is 30 feet east of the east edge of pavement. Mr. Hohl seconded it and it passed unanimously. Mr. Dougherty stated the valves in the oldest water plant needed repaired and it was not in the budget. Mr. Kern moved to approve the expenditure subject to getting money in the budget. Mr. Hohl seconded it and it passed unanimously.- There being no further business, the meeting was adjourned at 5 p.m. Approved: d~rt B. ~ic~et ; yor ~