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Home My WebLink AboutBPW-06-12-79MINUTES OF THE B0~P~D 0F pLVBLIC WORKS JUNE 12, 1979 The meeting of the Board of P~blic works was called to order at 3:05 p.m. by M~yo~ Pickett, who presid~ed. Mr. Hohl was present. Clerk-Treasurer was present. City'Attorney was not present. Mr. Hohl moved to approve the minutes of the last regular meeting, M~yor Pickett seconded it ~ud it p~ssed~m~nimously. REQUEST FOR PAINTING NUMBERS ON CURBS: Miss Judy 0gle appeared before the Board and requested permission to ask home~rs if they would like their house number painted on the curb for a fee. Mr. Hohl moved to give her permission, M~yor Pickett seconded it a~d it passed unznimously. CAI~EL-CI~¥ SCH00LWA~RMAIN-FORESTDALEELEMENT~: Mr. I~ve Anderson, Dr. Ha~tma~, representi~ Carmel-Clay Schools a~d M,~. P~Y Thompson from J~mes Associates, project architeot for the new elementary school, Forest I~le, appeared before the board. Mr. Thompson stated from an engineering point of view he did not see a value to taxpayers for tying two water m~ins together. The existing m~in that serves the school site is in L~keshore Drive West. He stated it was his understanding they could tie on to that m~in ~ud tap into that sewer. Mr. Hohl stated that in that particular site the water m~in is on Lakeshore Drive and ended near the corner of 106th Street. The m~inh~s never been loopeld there. Cost of loopi~m~in would be $26,000.00. Mr. Anderson stated there would be no change in insurance rates whether the mzin was loope~ or not. There are hydrants near. Contractor's buildi~permit h~s been held up pendi~ a decision at this meeting. One m~in ends by fire station #3 on Lakeshore Drive ~nd the other one is between Hensel's a~d the sub-division. Both are dead-end lines. Fire Chief Swails stated he didn't like dead-end lines. Mr. Hohl moved that the Board of works not require a loopi~ of the m~in and that it be a m~tter of record that representatives of the school h~ve indicated that if at a later d~te the City and or other developers loop the line, the school will look into and within the restrictions of their resources, make an effort to help pay part of the cost of looping the lines. M~yor Pickett seconded it and it passed ur~mously. INSURANCE~ITS FOR POLICE DEPARTMENT: Police Lt. Steve B~bb appea~ed before the Board to obtain approval of the insurance and disability plan selected by the policemen. Mr. Hohl moved that the M~yor be authorized to apply to the Equitable Assurance Society for the individual life insuranoe policies ~udpay the city's sha~e of a~y such premiums payable thereon, and further the approval by the Board of Works is subject to an affirmative statement of the Bca~d of Police Commissioners. M~yor Pickett seconded it and it passed unanimously. Mr. Hohl then moved the Board of works approve the proposed lo~ term disability program to be provided by CARE group insurance Co. s~ject to the approval of the Board of Police Commissioners, as a part of the total fringe benefit program taki~place of the social security, M~yor Pickett seconded it and it passed unanimously. B^~.PHMORGANREQUEST FOR SEWER SEP~XCE:~ M~yor Pickett read letter from Mr. ~lphMorga~ requesting sewer service for 57 lots at 99th Street and point north of L~kewood Ge~rdens east of Keystone. Mr. Hohl moved to allow sewer availability be extended to P~lphMorgan for 57 single family units located north of Ls~ewood Go, dens and west of Briar Creek sub-division on the east side of Keystone. M~yor Pickett seconded it and it passed unanimously. M~yor Pickett stated that a~ea should be znnexed. P~ge 2 6/12/79 ..PERFORMANCE BOND M~,T.W. AR~..R: Mr. Hohl moved to release bonds on Rya~ Homes, Inc., Wood Creek Section II a~d I storm sewers and watern~ins subject to posti=~ maintenance bonds, M~yor Pickett seconded it ~nd it passed uuanimously. Mr. Hohl moved to rel~se bonds on Schutz and Thompson, Woodland Green, Section I, Sidewalks, Mayor Pickett seconded it and it passed unanimously. Mr. Hohl moved to release bonds on Joseph D~wson, Johnson Acres for monum&nt ~nd ma~kers and L~ke and Levee, subject to post~_~g maintenance bonds, Mayor Pickett seconded it and it passed ~nously. Mr. Hohl moved to release bonds on Central Engineering and Construction Company, Brookshire Village Section !l, paving, subject to ~maintenance bonds. Mayor Pickett seconded it and it passed unanimously. DISCUSSION OF ROAD RES~ACING PROGRAMAND BLFDGET: Mr. Hohl moved the followi~ recommendations be approved: In order to stay close to our budgets, that we drop Gray Road resurfacing, that we reduce the proposed overlay of asphalt from 275 lb. per square overlay saving $23,950.00 and that we request the council to appropriate the $8,000.00 from Revenue Shzring. Mayor Pickett seconded it and it passed unanimously. AGRE~WITHWRIGHT, PORTEOUS & LOWEFOR SITE FEASIBILITYSTODZES FORMUNICIPAL BUILDINGS: Mayor Pickett read proposed agreement with Wri---~ht, Porteous & Lowe for site study for municipal buildi~s. Mr. Hohl moved the a~reement be approved, Mayor Pickett seconded it and it passed tum~u~mously. Agreement attached to original minutes. DISPOSAL OF JUN~: Mr. Jim Dougherty stated the City owned on old 1955 tractor which is not being used a~d is rusting away. Two city employees have expressed an interest to haul it off and he would like for the Board of Works to declare it jLLuk SO that it could b.e given away. Mayor Pickett stated he would like to discuss this with the city Attorney. ..MILEAGE RE-IMB~: Mr. Jim Dougherty recommended increasing mileage re-imbtLrsement for the employees. Mayor Pickett stated the Coancil would need to disbuss this inasmuch as it is set by ordins~uce. PART TIME UTILITY OFFICE ME.T.P: Upon the recommendation of Utilities M~r, Mr. Hohl moved to approve a leave of absence for Jeanne Zeise and her pa~t time employment dLuriD~ this period be approved as per memo from Mr. Dougherty and that she will be eligible to retain all earned v~cation and sick leave prior to the leave of absence but not includi~the leave of absence. Mayor Pickett seconded it and it passed unanimously. BILLING PROBL~D~E: Mr. Jim Dougherty passed out copies of letter he had written ~Smith of Command, the computer service we use for utility billings. Mr. Dougherty stated the letter was for information purposes only and to bri~ it to the Board's attention that the computer had billed customers in error again for two months usage when only one month' was due. Mayor Pickett suggested Mr. Dougherty check into other firms for possible cha~ging of our business. PRANK HAI~N&ASSOCTAG~.~ _ A~E~iENTFORENU~T~DT~.WXNG SEI~CES FOR DP~A~.F~+i,; ~ITCH- ~06thANDHAVEt~TICKRD.: Mr. Hohl read letter from Mr. FrEe, k Hahn proposing to prepa~re a plot plan sJ~d recommendin~ a solution to the drains~e problem at 106th and Maverstick at a cost not to exceed $900.00. Mr. Hohl moved to accept ~greement, Mayor Pickett seconded it and it passed tunanimously. PAYMENT 0NE~EWFI~ TRUCK: Upon the recommendation of Fire Chief Swails, Mr. Hohl moved to approve thc new fire truck be purchased under a lease - pu~ch~se agreement provided for a $40,000.00 down payment, a $20,000.00 payment in 1980 and $13,000.00 in 1981 and that the Mayor be authorized to execute the agreement, Mayor Pickett seconded it and it passed UUauimously- EMPLOYME~T IqEWFZREMEN.: Upon the recom~nend~tion ~Fire Chief Swmils, Mr. Hohl moved to mpprove the personnel cha~es ms outlined in memo from Chief Swails d~ted June 12, 1979, which requests cha~iD~ dispatcher Jace Plmtt to probatior~ry firemau to replace Firem~nFuchs who died June 5,1979 and to employ Ernie Maroon ~s dispmtcher. Mayor Pickett seconded it aud it passed unauimously. ~AT~NCE OF JACK~UCHS PAY: Chief Swails requested muthorization to pmy vacation l~'mve to the estmte of de~eased fireman Fuchs. Mayor Pickett suggested he check the recordS and see just how much time he h~d coming. PLAT APPROVAD-JOHNKIRK: Mr. Hohl moved to approve the seven lots next to the Brookshire water plant developed by John Kirk be approved, Mayor Pickett seconded it and it pmssed unanimously. ~0~0.26 suojec~ ~o szg~z~-, ~ k ed it and it passed unamimously. There beingno further business, the meeting was adjourned at 5:20 p.m. ATTEST: Peggy Lou Smith Clerk-Treasurer _~pproved: Albert B. Pickett, Mayor