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HomeMy WebLinkAboutBPW-04-24-79 MINUTES OF THE BOAItD OF PUBLIC WORKS April 2~, 1979 The meetiD~ of the Board of Public Works was called to order at 3:02 PM by Mayor Pickett, who presided. Mr. Fred Hohl and Assistant to Clerk-Treasurer were present. Mr. Knowles was not present. N~r. Nohl moved to approve the minutes of the last regular meeting, Mayor Pickett seconded it and it passed unanimously. BID 0PEKING: Mr. Hohl opened bids for street materials and read them. Mr. Hohl made the motion that this meeting be held open and continued until Thursday at 8:30 AM at which time the bid will be awarded, Mayor Pickett seconded it and it passed unanimously~ See copies of bids attached to original minutes. MEDICAL INSURANCE: Mr. Rodger Haley, representative of Blue Cross, presented bis figures for s'---iD~le and family coverage and discussed the proposed contract with the Board. Mr. Chuck Nuthak, representing Indian~ Municipal Trust was present. Also Mr. G~ryWaldron and Mr. Bill Myers, representing Equitable Life were present. Mr. Hohl made the motion that the medical insurance for the City of Carmel next year be awarded to the Equitable Insurance Co., Mayor Pickett seconded it and it passed unanimously. Mr. Hohl made the motion to cancel Maccabees Life Insurance policy to be replaced by Equitable Insurance, Mayor Pickett seconded it and it passed unanimously. CAR LEASING - POLICE: Police Chief Barney and a representative from Dan You~ Chev. appeared before the Board. Chief Barney explained that a '74 Mercury was involved in a wreck and totaled. Carey-Quellhorst Ins. settled for $2,000. Chief Barney stated it was the consensus of the Police Commissioners to lease a car. The car recommended to lease is a Chevy Citation to be used for detective use. The lease is for three yeams which the City can cancel after a minimum of six months. Mr. Hohl made the motion to approve the lease subject to approval by Mr. K_uowles, Mayor Pickett seconded it and it passed unauimously. Mr. Hohl mentioned that an employee, Claude Coyle, is the City's mechanic and his work load at this time is such that he would have time to work on police cars also. His salary is now divided by ordinance ~ water, ~ sewer, and ½ street. Action to be taken at a later date to change proportions of Mr. Coyle's salary. SIGNING PLAT COOL CRmm~ NORTH SECTION 12 + l~ + 14: Mr. Larry Dawson appeared before the Board. Mayor Pickett discussed that h~ wanted all the problems solved before signing the plat. Mr. Dawson discussed what had been done on various items in question. After discussing sewer fees, Mr. Hohl made the motion that the plats be approved for Section 12,13,1~ subject to resolution of the question in payment of sewer fees, Mayor Pickett seconded it and it passed unanimously. DAWSON SEWER FEES: Mr. Hohl stated the actual amount of the Dawson sewer availability refund will take some time to determine, but there is an excessive amount to cover the security of reimbursement from the water utility. Mr. Hohl made the motion that the payments be deferred utilizing water refunds due as security subject to the approval of the method and legality of doing so by the City Attorney, Mayor Pickett seconded it and it passed unanimously. Page 2 41 4179 DIGESTER CLEANING FOR NORTHPLANT: Mr. Jim Dougherty appeared before the Board to discuss the contractor who is cleaning the digester. The contractor did finally show up and is hauling sludge. He is going on land o~rned by Jack Runyon and there is a possibility for damage to the property. They will not permit us to use the driveway unless the City states in writing that if we damage the sewer underneath the driveway we will repair it. Mr. Hohl made the motion a letter be directed to Jack's Tool Rental holding them harmless for any damage done by the City of Carmel while on the property and agreeing to repair any damage done by our contractor, Mayor Pickett seconded it and it passed unanimously. ~v~PLOTMENT OF FIREMEN AND DISPATCHER: Fire Chief Swails appeared before the Board and passed out letters concerning personnel requests. Mayor Pickett made the motion to hire Joseph E. Leinhos as a probationary fireman, Mr. Hohl seconded it and it passed unanimously. Mr. Hohl m~de the motion to hire Sally L. Lal~ollette as a civilian dispatcher, Mayor Pickett seconded it and it passed unanimously. Mr. Hohl made the motionMark Callahan be promoted from the rank of probationary fireman to rank of fireman, Mayor Pickett seconded it and it passed unanimoumly. Mayor Pickett read a letter from Chief Swails concerning the siren that has been ordered. Chief Swails asked forhelp in setti~ the pole and platform up and wiri~ the necessary items. PROPOSED R0u'z'~ F0'R WATER MAIN TO FT~RT,TTY CENTR.~: Mr. Hohl made the motion that the extension main be approved and the location tentatively be approved for the water main at ll6th & Meridian, Mayor Pickett seconded it and it passed unanimously. The exact location was illustrated on area photo map provided by Fidelity. Mr. Hohl moved to recess (5:00 PM) the meetinguntil Thursday, April 26th at 8:30 AM, Mayor Pickett seconded it and it passed unanimously. Meetio~was reconvened at 8:36 AM, Th~rsday, April 26th. Mayor Pickett, Fred Hohl, and Assistant to Clerk-Treasurer were present. BID AWARD: Mr. Hohl made the motion that the low bidder, Shumaker Bros., be awarded items #l-liquid bituminous materials, ~2-paver laid materials and #3-hand laid materials for year 1979. Item #4-plant pick-up material be awarded for the purpose of providing flexibility and availability of asphalt as needed to three vendors: Asphalt Surfacing, Shumaker Bros., and Hamilton County Asphalt, Mayor Pickett seconded it and it passed unanimously. POLICY ON LATE CHARGES: Mr. Dougherty suggested this item be tabled since the ~advice of the City Attorney was needed. MEETING DATE: Mayor Pickett made the motion to ckauge the next Board of Public Works meetio~ to May 10th at 3 PM, Mr. Hohl seconded it and it passed unanimously. ..EMPLOYEE PROMOTIONS: Mr. Doo~herty stated all the personnel advances that he is requesti~are within the current salary ordinance and will require no cham~es; they were planned for in advance. The salary increases a~e: Bob Waples from $9,900 to $10,700; Ed Wolfe from $11,000 to $11,500; Dennis Kelley from $9,350 to $9,650; and Jim Wyatt from $9350 to 9,500. Mr. Hohl made the motion to approve Mr. Dougherty's sala~zT¢ increase recommendations, Mayor Pickett seconded it and it passed~uuanimously. Page ROOF REPAIR FOR NORTH SEWER PLANT AI~DDOWNTOWNWATER pLANT: Mr. Dougherty discussed with the Board roof repairs. He stated the norl.h plant roof is in really bad shape. Mayor Pickett suggested that more than two quotes be obtained. This item to be brought up again in the near future. REFUND W~E,R CHARGE FOR BROOKSHIRE VILLAGe: Mr. Hohl read memo dated Dec. 18th of 1978 concerning overcharges to Joe Dawuon and Brookshire Village who is Ed Nickell, (attached to original minutes). Mr. Hohl made the motion that refund of $11,145.00 to Ed Nickell for Brookshire Village Townshouses be approved subject to written confirmation by the Clerk-Treasurer's office that the figures are correct, Mayor Pickett seconded it and it passed unanimously. DOG POUND: Mr. Hohl made the motion to pay $3,3~3.01 for the dog pound service in Noblesville, Mayor Pickett seconded it and it passed unanimouslY. There being no further business, the meeting was adjourned at 9:10 AM. Approved: Clerk-Treasurer 01