Loading...
HomeMy WebLinkAboutBPW-12-03-80MINUTES OF THE BOARD OF PUBLIC WORKS MEETING DECEMBER 3, 1980 Mayor Reiman called the meeting of the Board of Public Works to order at 4:30 P.M. on December 3, 1980. Board members Billy Walker and Fred Swift were present as were City Attorney, John Pearce and Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of the Special meeting of November 17th and the regular meeting of November 19th. Motion seconded by Mr. Walker and passed unanimously. Old Business Free Standing Building - Mr. Garretson addressed the Board on the alternatives and costs of the proposed free-standing building and asked the Board to recommend the Council to transfer funds in order to get construction under way before bad weather. Mr. Swift made a motion to transfer $10,000 or, if possible, $12,000 from electric to building and structures for the purpose of getting started with the building. Motion seconded by Mayor Reiman and passed unanimously. Approval on Supervision Contract - Jim Russell, HNTB, presented a contract to supervise the construction phase of modifications and additions to the Brookshire Lift Station stating the proposed services to be performed at the rate set forth in the City agreement with HNTB on January 14, 1980. Mr. Walker made a motion to approve contract for job number 6302-31-00 with HNTB. Motion seconded by Mr. Swift and passed unanimously. Pre-Treatment Grant Agreement - Don Silvey, HNTB, presented an adjustment to the Grant Agreement required by EPA. Mr. Walker made a motion to authorize the Mayor to sign the EPA grant adjustment. Motion seconded by Mr. Swift and passed unanimously. Occupancy Permit - Cricket Knoll - Mr. Hughey stated that builder Bob Pate had a home in Cricket Knoll ready for occupancy which had been built on a special permit. Mr. Pate asked that the occupancy permit on his model home be transferred to the home in Cricket Knoll. Mr. Walker made a motion to approve the trade of the occupancy permit from Lot 2 Mohawk Crossing to Lot in Cricket Knoll and that the model home in Mohawk Crossing be tagged not to be occupied. Motion seconded by Mr. Swift and passed unanimously. Mr. Hughey requested a transfer on one of his homes ready to occupy from a model home. Mr. Walker made a motion to transfer occupancy permit from Lot 218 in Brookshire Pines to Lot 39 Brookshire Lakes and have the model home in Brookshire Pines tagged not to be occupied and that all future requests be made in writing to the Board. Motion seconded by Mayor Reiman and passed unanimously. 12/03/80 Page 2 Brookshire Holding Tank - Mr. Hughey reported that he expected the Brookshire holding tank to be ready to go into operation on Monday, December 8th. He requested the Board to release the 75 occupancy permits promised upon completion of the holding tank. Mr. Russell, and Mr. Silvey of HNTB and City Engineer, Tom Welch stated they could inspect the holding tank on Monday. Mr. Walker made a motion to approve the 75 occupancy permits after receipt of favorable recommendation in writing/from HNTB and the City Engineer. Mr. Swift seconded the motion which passed unanimously. McGillem Contract - Mayor Reiman presented a contract from McGillem & Associates authorizing up to an additional $5,000 for services in connection with land acquisition for the easements for the North-South Interceptor. Mr. Pearce, Mayor Reiman, Mr. Silvey, from HNTB and the Clerk-Treasurer stated they felt these services were needed and this was a reasonable amount for acquisition of the remaining property for the North-South Interceptor project. Mr. Swift made a motion to extend the contract of McGillem & Associates up to an additional $5,000 on land acquisition for the North-South Interceptor. Motion was seconded by Mr. Walker and passed unanimously. Brookshire Village Lights - Determination was made that the streets in Brookshire Village had in fact been dedicated to the City and Mr. Swift made a motion to advise Public Service Indiana to proceed with the installation of 17 street lights as described in the petition of Brookshire Village with the Homeowner's Association paying for the ornamental lighting. Motion seconded by Mayor Reiman and passed unanimously. Awarding of bid for Fire Department Van - Mayor Reiman presented a letter of recommendation from Chief Swails regarding the bids for the fire department van. Mr. Walker made a motion to approve the bid of Don Hines Ford in the amount of $9206.09 on the recommendation of Chief Swails. Motion seconded by Mr. Swift and passed unanimously. Cable TV Lease - Mr. Zimmer from Hamilton Cable TV appeared before the Board to discuss the lease between the City and Hamilton Cable TV. Attorney Pearce stated he felt there should be a few changes made and that Hamilton Cable TV should carry liability insurance on the leased property and furnish the City with a copy of said insurance. Barry Wilson, attorney from Hamilton Cable TV stated he had no objections to the changes and would furnish the insurance as soon as everything could be prepared. Mr. Walker made a motion to give permission to Hamilton Cable TV to begin preparation of the site and sign the lease agreement at the next meeting after revisions had been made and the insurance furnished. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker had to leave after voting on this matter. 12/03/80 Page 3 Insurance - Mayor Reiman presented a letter from Ken Winings of Blue Cross/Blue shield which furnished the additional information requested by Mr. Walker. Mike Leach, 9000 Keystone Crossing, Representative of Equitable, stated that he wished to clarify the rate increase and possible increases of the Equitable Insurance. Mr. Walker made a motion to enter into a one-year contract with Blue Cross/Blue Shield to be effective January 1, 1980. Motion seconded by Mayor Reiman and passed unanimously. Agreement on Rangeline Road - Mayor Reiman presented an Agreement on Right of Way for Rangeline Road with the State for action by the Board. The agree ment is for the final part of right of way acquisition on the Rangeline Road project. Mr. Swift made a motion to enter into the agreement with the State. Motion seconded by Mayor Reiman and passed unanimously. New Business L & N Railroad - Mayor Reiman stated that the L & N Railroad will be starting repair of the crossing on Main Street on Monday, December 8th. She stated that the traffic would be detoured at 3rd Avenue S.W. and 2nd Avenue S.W. and that Mahin's Garden Shop would be allowed to put up signs stating that the road was open to their place of business. This repair should take about two weeks. Fire Chief's Car - Chief Swails stated that he had been shopping and comparing prices for a replacement car for his 1974 Chevrolet. He gave the Board a letter with prices and stated that he did have the money in his budget to purchase the car and that if the list price was below $10,000 it was not required by law to take bids. Mr. Swift made a motion to approve the purchase of a 1980 demonstrator car for the Fire Chief. Motion seconded by Mayor Reiman and passed unanimously. Radio Frequency - Riverview Hospital - Chief Swails stated that Riverview Hospital had requested permission to install the City of Carmel Fire Department radio frequency in the Riverview Hospital radio system. This would allow the Carmel Fire Department to be in contact with the Riverview Hospital at all times and would facilitate the paramedic program. Mr. Swift made a motion to permit Riverview Hospital to install the City of Carmel Fire Department radio frequency into their system. Motion seconded by Mayor Reiman and passed unanimously. Petition for Street Lights - Cool Creek North - Mayor Reiman presented the Board with a petition she had received from the North Acres Homeowner's Association, requesting a study for street lighting on Ironwood, Hawthorne, Dayton, Sprice Drive, Spruce Court and Stanton Court in the Cool Creek North - Johnson Acres area. Mr. Swift made a motion to ask Public Service Indiana 12/03/80 Page 4 to recommend lighting for the area and make such recommendation in writing to the Board. Motion seconded by Mayor Reiman and passed unanimously. Closing of City Parking Lot for Christmas Program - December 4 - Mayor Reiman received a letter asking that the City Parking lot beside the Chamber of Commerce Building be closed during the Christmas program and tree lighting ceremony on December 4th at 7:00 P.M. Mr. Swift made a motion to close the parking lot during the program on December 4, 1980. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:40 P.M. Approved: Jane A. Reiman, Mayor Attest: Dorothy J. Hancock, Clerk-Treasurer