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HomeMy WebLinkAboutBPW-11-19-80MINUTES OF THE BOARD OF PUBLIC WORKS MEETING NOVEMBER 19, 1980 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on November 19, 1980. Board members Fred Swift and Billy Walker were present as were City Attorney, John Pearce and Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of November 5, 6 and 10th meetings. Motion seconded by Mr. Walker and passed unanimously. Old Business Brookshire Village Lighting - Tom Welch, City Engineer read a letter stating the homeowners association had the money for the lights and asked for City approval. Mr. Swift asked if the streets in Brookshire Village had been dedicated. On a preliminary check by the Building Commissioner's office there was no record found to indicate the streets had been dedicated. Mr. Walker made a motion to table this item until the December 3rd meeting pending further check on street dedication. Motion seconded by Mr. swift and passed unanimously. Free Standing Building - This item was moved to last item on agenda so it could be discussed with Council members. Report from Fire Marshal's Office - Chief Swails had written the State Fire Marshal's office regarding cars on display in Ayr-Way mall. The responding letter stated a permit is required each time a display will be in the mall in excess of 2 or 3 days. After discussion, Mr. Walker made a motion that a letter be sent to Ayr-Way Mall stating that any future displays in the Mall must be cleared by the Carmel Fire Department and that a copy of this letter be sent to the State Fire Marshal's office. Motion seconded by Mr. Swift and passed unanimously. Keystone Way- Carmel Drive Traffic - Mr. Walker made a motion to accept the agreement prepared by Tom Barnes with the changes made at their prior meeting. Motion seconded by Mayor Reiman and passed unanimously. Brookshire Lift Station Contract - Don Silvey, HNTB stated the contract was ready to be signed by the Board and Greve Construction. The time and cost had been reduced but Mr. Greve was out of town and could not be here this evening for signing; Mr. Walker made a motion to approve the contract with Greve Construction for the improvements to the Brookshire Lift Station and that the Board sign the contract after Mr. Greve has signed. Motion seconded by Mayor Reiman and passed unanimously. 11/19/80 Page 2 New Business Heartland Management Designation - Don Silvey, HNTB, presented the Board with a resolution of acceptance of Responsibilities and Request for Management Agency Designation. This Resolution is in conjunction with EPA requirements concerning the Regional Sewer Project. Mr. Swift made a motion to adopt Resolution 11-19-80-1. Motion seconded by Mr. Walker and passed unanimously. Bid Opening - Fire Department Van - Chief Swails opened bids for a window van for the fire department. Bids were as follows: Cost Trade-in Net Dan Young $12,795.15 $2195.15 $10,600.00 Bill Estes 11,118.36 1100.00 10,018.36 Don Hines 9,206.00 Paul Goeke 10,995.00 1200.00 9,795.00 Pearson Ford 10,579.00 1000.00 9,579.00 Mr. Walker made a motion to refer the bids to Chief Swails for review and recommendation. Motion seconded by Mr. Swift and passed unanimously. Bond Releases - Tom Welch, City Engineer, asked the Board for approval of performance bond releases and acceptance of maintenance bonds as follows: Brookshire Estates - street signs Brookshire Lakes, Section I - curbs, monuments & markers and street signs Brookshire Pines, street signs Mr. Welch stated he had inspected these areas and they had met requirements of their performance bonds. Mr. Walker made a motion to accept the bond releases Resolution 11-19-80-2, Brookshire Estates; Resolution 11-19-80-3, Brookshire Lakes, Section I and Resolution 11-19-80-4 Brookshire Pines. Motion seconded by Mr. Swift and passed unanimously. Street Dedication - Lakeshore Drive West - Mr. Welch presented the Board with a letter recommending the acceptance of Lakeshore Drive West from 96th Street to the south boundary of Briar Lane Estates along with documentation of the street dedication by Bauer Commercial Park Family Corp. Mayor Reiman made a motion to accept Lakeshore Drive West from 96th Street to the south boundary of Briar Lane Estates. Motion seconded by Mr. Walker and passed unanimously. 11/19/80 Page 3 Information - Occupancy Permits - Mayor Reiman stated that a dwelling was being occupied without an occupancy permit and although the permit states a fine will be imposed, no rate had been established. After discussion, Mr. Walker made a motion that any builder violating the no occupancy clause would be penalized by not being allowed to proceed for a period of 60 days with any other construction regardless of the stage of anything they may have under construction at the time. Motion seconded by Mr. Swift and passed unanimously. Insurance - Mr. Ken Winings of Blue Cross-Blue Shield presented the Board with his proposal for health insurance benefits for City employees. After discussion Mr. Walker asked Mr. Winings to come back with more information. Mr. Walker made a motion to table this item until the December 3rd meeting. Motion seconded by Mr. Swift and passed unanimously. Hamilton Cable TV - Mr. Zimmer from Hamilton Cable TV was present and discussion on the lease of ground for the earth receiver station ensued. Mr. Walker made a motion that the lease be entered to run in conjunction with the Farm Bureau lease which has 13 years left. The motion made set the lease fee at $150 per month for the first five years and $200 per month for the last eight years. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to approve claims 5314 through 6046 in the amount of $789,653.61. Motion seconded by Mr. Walker and passed unanimously. Free Standing Building - Mr. Stevenson of Construction Projects Specialists, Inc. presented his proposal to the Board and Council members Garretson, McMullen, Fleming and Kerr for a free-standing building proposed for construction behind City Hall. His base price was $44,398 and projected he could complete the building in forty days of good weather. Mr. Bill Sollenberger also presented his proposal for the free- standing building with a base price of $56,795. The public hearing for additional appropriation for construction will be held at the December 1st Council meeting and subject to approval of funding by the Council will come back to the Board for contract letting on December 17th. 11/19/80 Page 4 There being no further business to come before the meeting, the same was duly adjourned at 7:05 P.M. APPROVED: Jane A. Reiman, Mayor ATTEST: Dorothy J. Hancock, Clerk-Treasurer