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HomeMy WebLinkAboutBPW-10-15-80MINUTES OF THE BOARD OF PUBLIC WORKS MEETING OCTOBER 15, 1980 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on October 15, 1980. Board members Fred Swift and Billy Walker were present as were City Attorney, John Pearce and Clerk-Treasurer. Mr. Walker made a motion to approve the minutes of the September 17th meeting. Mr. Swift seconded the motion which passed unanimously. Mr. Walker made a motion to approve claims numbered 4791 thru 5291 in the amount of $838,890.57. Mr. Swift seconded the motion which passed unanimously. Old Business Award of Claims - Mr. Dougherty, Utilities Manager, stated Domtar was lowest on salt with bid of $32.56 per ton and he had received confirmation that the price was firm through 1981. Morton was next lowest at $32.90. Mr. Swift made a motion to accept the bid from Domtar. Motion seconded by Mr. Walker and passed unanimously. Mr. Dougherty stated only one bid had been received on fuel oil. The bid was from Johnson Oil at a price of 87.9 at this time and a statement that the price was not firm but would remain 7¢ over dealer cost. Mr. Walker made a motion to go on the open market for the purchase of fuel oil. Motion seconded by Mr. Swift and passed unanimously. Mr. Dougherty stated bids from Ulrich and Jones were the same on liquid chlorine and Ulrich was lower on sodium fluoride. The City is now doing business with Ulrich and the service is satisfactory. Mr. Swift made a motion to accept the bid of Ulrich Chemicals. Motion seconded by Mayor Reiman and passed unanimously. Mr. Dougherty stated Mechanics Laundry had the best price on uniforms at $2.00 per week per person. Mr. Walker made a motion to accept the bid of Mechanics Laundry. Motion seconded by Mr. Swift and passed unanimously. Mr. Dougherty stated Carlon Meters had the lowest price on the meter bids but at present is having problems with the Carlon Meters getting condensation inside making them difficult to read. He presented the Board with letters from the meter reader and water superintendent (copies attached) stating problems with the Carlon meters. Mr. Walker made a motion to accept the bid of Sidener Supply for Rockwell meters. Mr. Swift seconded the motion which passed unanimously. 10/15/80 Page 2 Hamilton Cable TV - Mr. Mike Zimmer from Hamilton Cable Tv was present but the Board tabled discussion on the lease of land for an earth receiver station until after the Council had discussed problems with the franchise. New Business Plans & Specifications on Free Standing Building - City Engineer, Tom Welch, presented the specifications as advertised for a free standing building behind City Hall and stated the advertisement states bids will be opened at a special meeting of the Board of Public Works on October 29th. Retention Pond - Mr. Welch stated he had sent a letter to Mr. Jack Johnson at Village Farms regarding their providing a maintenance bond but as yet had no reply. The Board stated there- would be no change in status of building in Keystone Square until the bond was provided. Mr. Welch also stated a meeting was scheduled October 22 at 7:00 regarding the traffic flow at Keystone Way and Carmel Drive. Mr. Swift requested Mr. Welch be put on the agenda for next meeting with a report from the traffic flow committee. Signing of Grant Acceptance - North-South Interceptor - Don Silvey of HNTB presented the EPA Grant for construction of the North-South Interceptor for signature. He stated a resolution regarding no new development would be made in the 100 year floodplain was required by EPA. This was set out in Mr. Silvey's letter attached. Mr. Swift made a motion to sign the grant but table the resolution until next meeting when Mr. Pearce could have an appropriate resolution drawn. Motion seconded by Mayor Reiman and passed unanimously. Mr. Silvey presented Agreement for Engineering Services for Construction Phase of Additions & Improvements to the Wastewater Facilities which had been previously approved by the Board but had been revised to add the paragraph "The Engineer agrees to implement 40 CFR 35.936-7 and to satisfy the U.S.Epa Region V Guidance for Increased Use of Minority Business Enter prises dated April 30, 1979. Documentation will be submitted to the OWNER by the ENGINEER prior to the start of the work. The OWNER has set a qoal of 10% utilization of MBE, expressed as a percent of the total dollar amount of this contract. The OWNER assumes primary responsibility to achieve acceptable level of MBE use.", in compliance with EPA regulations. Mr. Swift made a motion to accept the agreement with the addition of the above stated paragraph. Motion seconded by Mr. Walker and passed unanimously. Mr. Silvey then presented the revised specifications for Job#6434 (North- South Interceptor) to comply with the down-sizing required 10/15/80 Page 3 by EPA. Mr. Walker made a motion to accept revised specifications on Job#6434. Motion seconded by Mr. Swift and passed unanimously. Brookshire Lift Station - Mr. Silvey presented the plans and specifications for modifications for the Brookshire Lift Station. Mr. Al Hughey, developer and Jim Frizell, Triad & Associates, asked the Board to declare an emergency in order to speed up the process by eliminating the notice to bidders advertising Attorney Pearce stated the statute referred to building new structures and this would not apply. Mr. Walker made a motion to approve the plans and specifications for the lift station and advertise for the bids on October 23 and 30 with bids to be opened on November 5. Motion seconded by Mr. Swift and passed unanimously. Agreement U.S. Geological Service - Utilities Manager, Jim Dougherty, stated the Geological Service did a study and found the well field for the City and performs water resource investigation services on a continuing basis. The Service matches funds paid by the City. Mr. Swift made a motion to accept the U.S. Geological Service Agreement in the amount of $1,000 for services from Oct. 1, 1980 to Sept. 30, 1981. Motion seconded by Mayor Reiman and passed unanimously. Street Lights - Briar Lane - Susan Phend and Mark Wade from Briar Lane Homeowners requested street lighting for the area as previously set out in their petition. Mr. Swift made a motion to request PSI make a survey of the area and report to the Board the recommendation of required lighting. Motion seconded by Mayor Reiman and passed unanimously. Hunters Creek - Mr. Ken Thompson requested the Board write a letter to Oral Hert requesting reconsideration of the sewer ban to permit development of Hunters Creek. Following discussion, Mr. Swift made a motion that the Mayor write Oral Hert pointing out that our interceptor sewer is moving rapidly toward realization and asking them to reconsider the 75 sewer hook ons due Mr. Thompson. Dick Fisher Availability Claim - Clerk-Treasurer, Dottie Hancock, stated she had received a claim from Mr. Dick Fisher of Safco Development in the amount of $5984.00 which is availability monies paid by Schutz & Thompson when they hooked-on to a sewer constructed by Mr. Fisher. Mayor Reiman made a motion to approve the claim. Motion seconded by Mr. Swift and passed unanimously. Acceptance of Appraisals - Two appraisals on the property proposed for a future City facilities complex were presented. Mr. Swift made a motion to accept the appraisal of Stephen K. Dennison in the amount of $266,000 and the appraisal of Charles D. Kimmel in the amount of $290,000. Motion seconded by Mayor Reiman and passed unanimously. 10/15/80 Page 4 Trip to New York Bond Houses - Mayor Reiman stated a trip to New York to the bond houses for a rating on our General Obligation bonds would be necessary. Don McCullough of McCullough & Associates, the Clerk-Treasurer and the Mayor will make the trip following approval for bond sale by the State Board of Tax Commissioners. The Mayor stated she felt it appropriate that the City be represented by the bond consultant, Mayor and fiscal officer of the City. City Attorney, John Pearce, stated that an alley had been vacated several years ago and that the property was vacated for the parking lot of Drs. Freeman and Laycock. Mr. Pearce asked the Board to authorize the Mayor to sign a quitclaim deed to the Vacated property to Drs. Freeman and Laycock. There being no further business to come before the meeting, the same was duly adjourned at 6:40 P.M. APPROVED: Jane A. Reiman, Mayor ATTEST: Dorothy J. Hancock, Clerk-Treasurer