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HomeMy WebLinkAboutBPW-07-02-80MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JULY 2, 1980 The meeting was called to order by Mayor Jane Reiman at 4:30 P.M. on July 2, 1980. Board members Billy Walker and Fred Swift were present. Also present was City Attorney, John Pearce and Assistant Clerk- Treasurer. Mr. Swift made a motion to approve the minutes of the June 18 meeting as well as the special meeting minutes of June 9 and 11. The motion was seconded by Mr. Walker and passed unanimously. Rangeline Road Title Sheet & Map - The title sheet and map for the Rangeline Road plans were signed by Board members in order to be picked up that evening. Mr. & Mrs. Jack Clary - Mr & Mrs. Clary of 711 Alwyne Road, Carmel, IN, came before the Board regarding the sewage back up problem in their basement. Wynn White, City Engineer, read a letter written by him to the Clary's expressing the City's regret in the manner and the probable cause of the condition. Mr. White recommended to flush the sewer annually during June of each year. Discussion ensued. Mr. Walker made a motion to investigate the matter by TV Method at a cost of $500 and to correct the problem after results of the investigation have been brought back before the Board and to also check with other housing in the area to see if they had problems. Motion seconded by Fred Swift and passed unanimously. Resolution on General Obligation Bond - A request to the City Council was read by City Attorney, John Pearce. Mr. Walker made a motion to submit the request to the City Council for appropriation of $1,500,000.00 for improvement of Rangeline Road. Motion seconded by Mr. Swift and passed unanimously. Resolution 7-2-80-1 was read by Mayor Reiman on the GO Bond. Mr. Swift made a motion to adopt Resolution 7-2-80-1. Motion seconded by Mr. Walker and passed unanimously. Promotion of Fireman - Chief Swails brought a recommendation to the Board in regard to the promotion of personnel within the department. The Chief pointed out that their are six (6) vacancies existing in the Officer ranks; 3 Captains and 3 Lieutenants. He asked that Lt. Doug Callahan be promoted to the rank of acting Captain as well as Lt. Gary Lafollette, and Lt. Terry Fleming until 1/1/81 when they will become permanent Captains. Then to promote Fireman Gary Dufek to the rank of Lieutenant. This will leave two (2) vacancies to be filled as- soon as interviews, examinations and tests can be conducted. Mr. Walker made a motion to accept the promotions of personnel in the Fire Department. Motion seconded by Mr. Swift and passed unanimously. 07/20/80 Page 2 Brookshire Lift Station - Don Silvey and Bob Burbrink from HNTB presented before the Board a map of the Brookshire Lift Station system and its area of general service. Mr. Burbrink explained to the Board and the public the actual function of the Brookshire Lift Station. The Lift Station services Brookshire, Cool Creek, Mohawk Acres, Cricket Knoll, Eden Estates, Johnson Acres and Brookfield Acres. There are four lift stations that discharge into the existing sewer system that ties to the Brookshire Lift Station, these four being Mohawk Crossing, Johnson Acres, Brookfield Acres and Carmel-Clay Junior High. There are residential and institutional and commercial flow to the station the majority being residential. The present average rate of flow during dry weather to the station is 840,000 gallons a day. The capacity for the Lift Station is 864,000 gallons a day, thereby when a peak flow situation occurs 3,450,000 gallons a day flow through the system. This rate is equivalent to 2,400 gallons a minute which is four times the rate of the capacity of the Lift Station. The peak flow greatly exceeds the capacity of the Lift Station. ~ ~ With future plans to construct an interceptor sewer on the South Treatment Plant on 106th Street, this will take off a considerable amount of flow to the Brookshire Lift Station. This will reduce-the peak flow to 1,580,000 gallons a day. HNTB is currently drawing up plans to modify the lift Station. These modifications include replacing the two pumps now at the Station with two larger pumps with capacity each of 2,300,000 gallons a day. A peak flow will not occur very often - but with the modifications of the Lift-Station when the circumstances come about, the Lift Station will be able to handle the flow. Several builders were in attendance and after much discussion amongst them and the HNTB consultants, the builders, with Mr. Al Hughey as the general spokesman, recommended to the Board to build a holding tank of 400,000 gallon capacity for the Brookshire Lift Station. He told the Board that the planning stages showed the tank underground and about the size of a tennis court. Mr. Hughey then pointed out three possible sights for the tank; two being north of 126th St.-across the creek from Mohawk Trails Elementary; and the third being in Brookshire. Mr. Hughey made a proposal to the Board to immediately get into this problem and to lift the moratorium so they can go on and do business as usual. Mayor Reiman recommended to the Board that the developers provide the lot and supply their own engineers. Build the tank with the City Engineer and HNTB following the work and specifications, and 07/20/80 Page 3 when that is ready to go, along with the modifications then the ban could be lifted, but not until the project was completed. Mr. Swift made a motion to have a representative of the developers to work with the Board in offering suggestions locating equipment that might otherwise be hard to find. And that when the modification is completed on the Lift Station in mid 1981 that the ban on sewer connection be lifted. Motion was seconded by Mr. Walker. After more discussion, Mayor Reiman stated that should any developers meet with HNTB it will be at their cost not the City's. Also, she said that HNTB should approve any location chosen by the developers and she wanted a closed holding tank. Mayor Reiman asked that the developers supply the City with a written commitment that they in fact, will build the holding tank on approved ground and approved specifications and at their cost. Mr. Walker moved to amend the motion to say that on receipt of the written commitment from developers and a detailed allocation of the initial 75 units that the Board would approve the go ahead to start, and second that no building permit could be issued prior to 3/1/81, if that in fact is when the tank would be completed, and no house could be lived in or occupied prior to the completion of the Brookshire Lift Station above the 75 units. Mayor Reiman said that before she second the amendment to the motion, that she have in writing the developers commitment by 4:00 P.M., July 3, 1980 so the City Attorney could look it over before the next meeting. Mr. Walker moved to table the motion until the next Board of Public Works meeting.. Motion seconded by Mayor Reiman and passed unanimously. Form spc15 - Construction permit - Mayor Reiman explained the Form SPC15 Resolution and that it could be helpful to the Plan Commission. Indiana regulations require persons shall not cause or allow a construction, initial or modification of any water pollution control facility without a valid construction permit. 'The form must be obtained from the City Engineers office, filled out and returned to same office. They will then forward the filled form on to the State. This is proof to the State that sewers qualify under general engineers standards. Mayor Reiman made a motion to adopt SPC15 For Resolution and that it be effective from July 2, 1980 on. Motion seconded by Mr. Walker and passed unanimously. Mr. Silvey from HNTB presented a segmented version of the "1980 Southern Hamilton County Regional Wastewater Facilities Plan". 07/20/80 Page 4 Mr. Walker moved to approve the plan. Mayor Reiman seconded the motion and it passed unanimously. Mr. Silvey then presented applications for "Step 3 Applications for Construction Grants for Wastewater Treatment Plants". Mr. Walker moved to accept the applications. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting the same duly adjourned at 6:40 P.M. Approved: Jane A. Reiman, Mayor Attest: Dorothy J. Hancock, Clerk-Treasurer