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HomeMy WebLinkAboutBPW-05-05-80MINUTES OF THE BOARD OF PUBLIC WORKS MAY 5, 1980 The meeting was called to order by Mayor Reiman at 4:30 P.M. on May 5, 1980 with Board members Fred Swift and Billy Walker present. Also present was Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of the April 21 meeting. Motion seconded by Mr. Walker and passed unanimously. Old Business Rules & Regulations - Fire Department - Mr. Swift reported there had been some comment from the firemen. After discussion, Mr. Swift made a motion to amend the Rules and Regulations as follows. On page 13 under D add the words " by action of the Board of Public Works" after the word salary; on pages 22 and 23 change the word " fails " to "refuses"; change the wording on probationary time to read that it automatically ends after one year unless specifically extended; and on page 26 change the word "enforce" to "report" as it regards to violations. Motion seconded by Mr. Walker and passed unanimously. Journal Box - Mr. Pearce presented an Exhibit A to be attached to the claim of American Fletcher National Bank and Trust, Trustee for Journal Box Servicing Corporation to clarify the positions of both the City and the Trustee with regard to the payment of monies in the Journal Box account. Mr. Walker made a motion to approve Exhibit A and the claim. Motion seconded by Mr. Swift and passed unanimously. Copy of Exhibit A attached to these minutes. Indianapolis Water Company - Additional Hydrants - Utilities Manager, Jim Dougherty reported that the hydrants recommended in the letter of April 15 be approved and that there were homes there to be serviced. He also stated that the hydrants recommended in the letter of April 11 were unnecessary at this time as there were no houses in that area. Mr. Walker made a motion to accept the sixteen hydrants recommended in the April 15 1980 letter and table those hydrants in the April 11 letter until homes have been built. Motion seconded by Mr. Swift and passed unanimously. New Business Water Availability Claims - Mr. Larry Dawson, Mr. Joe Dawson and Mr. Al Hughey came before the Board with regard to their claims for oversizing and off site construction. Clerk-Treasurer and Mr. Dougherty presented figures and background concerning the availability fees. After discussion, Mr. Swift made a motion that the Clerk-Treasurer transfer funds from the connection fees to availability fees and pay the claims contingent upon approval of 05/05/80 Page 2 the State Board of Accounts for the transfer. Motion seconded by Mr. Walker and passed unanimously. Changes to Brookshire Lift Station - Mr. Dougherty explained the various alternative for changes proposed for the Brookshire Lift Station by HNTB. Following discussion Mr. Walker made a motion that the City proceed with; HNTB proposal to installing larger vertical and in-suction pumps-in the existing Brookshire lift station at an approximate cost of $55,000. Motion seconded by Mr. Swift and passed unanimously. EPA Refund Request - Mayor Reiman explained that she had received a request from EPA for refund of ineligible funds in an amount of $24,292. Following discussion, it was decided that Mayor Reiman would ask for an extension of time to respond to EPA and contact Clyde E. Williams regarding possible ways to diminish the amount to be refunded. Briar Cove Sidewalks - Mr. Jim Dugan developer of Briar Cove subdivision appeared and requested that due to obstacles, sidewalks be dispensed with for 3 lots at the end of cul-de-sac. Mr. Anderson, Bldg. Commissioner, reported he had looked at the property involved and recommended that no sidewalks be constructed and that it be stipulated in the-deeds to these lots that none would be furnished.- Following discussion, Mr. Swift made a motion to waive the construction of sidewalks for lots 3, 4 and 5 at the end of the cul-de-sac in Briar Cove and that the contractor stipulate in his deed,of conveyance that no sidewalks would be furnished. Motion seconded by Mr. Walker and passed unanimously. Promotions in Fire Department - Chief Swails presented recommendation for promotion of Sally Lin LaFollette and Joseph E. Leinhos. Mr. Walker made a motion to approve the promotion of Joseph E. Leinhos to the rank of Fireman effective May 6, 1980. Mr. Swift seconded the motion which passed unanimously. Mr. Swift made a motion to approve the promotion of Sally Lin LaFollette to the position of Dispatcher effective May 6, 1980. Motion seconded by Mr. Walker and passed unanimously. HNTB Survey for Sewer Easement Preparation - Mr. Don Silvey from HNTB presented a contract with Paul I. Cripe, Inc. for preparation of Carmel Interceptor Sewer Easement Preparation. Mr. Walker made a motion to accept the contract with Paul I. Cripe, pursuant to specifications set forth in letter of May 5, 1980, not to exceed $19,000. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to publish a notice for public hearing June 19 on the Facility Planning on Expansion of Southwest Plant 05/05/80 Page 3 Treatment. Mr. Walker seconded the motion which passed unanimously. Langston Claim for Refund on Easement - Clerk-Treasurer explained that Mr. Langston had paid money to the City for the purchase of an easement and the City had not used it to purchase said easement. Mr. Langston is therefore requesting the refund of the $1000 being held. Mr. Walker made a motion to refund the $1000 to Mr. Langston, (Woodfield Development Company). Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting the same was duly adjourned at 6:55 P.M. Approved: Jane A. Reiman, Mayor Attest: Dorothy J. Hancock, Clerk-Treasurer