HomeMy WebLinkAboutBPW-05-21-80MINUTES OF THE
BOARD OF PUBLIC WORKS
MAY 21, 1980
The meeting of the Board of Public Works was called to order at
4:30 P.M. by Mayor Jane A. Reiman. Board members Fred Swift and
Billy Walker were present as were City Attorney, John Pearce and
Clerk-Treasurer.
Mr. Swift made a motion to approve the minutes of the May 5
meeting. Motion seconded by Mr. Walker and passed unanimously.
Mr. Walker made a motion to approve claims numbered 1911 thru 2462.
Motion seconded by Mr. Swift and passed unanimously.
Old Business
Fire Department Rules and Regulations - Mr. Swift made a motion to
adopt the Rules and Regulations for the Carmel Fire Department as
amended pursuant to motion at the last Board of Public Works
meeting. Motion seconded by Mr. Walker and passed unanimously.
EPA Claim - Mayor Reiman explained that the claim from EPA had been
re viewed and it looked like the City had no recourse but to pay.
Mr. Walker stated that before we paid said claim he felt someone
from Clyde Williams and Associates should come before the Board to
discuss the claim. Mayor Reiman stated she would set up a special
Board of Public Works meeting to have a representative from CEWA to
discuss several matters including the EPA claim.
New Business
HNTB - Mr. Don Silvey gave a presentation regarding the segmented
version of 1980 Southern Hamilton County Regional Waste-Water
Facilities Plan. Discussion ensued and it was-pointed out that even
with the north-south interceptor, the City would be at or over
capacity at the time of implementation which is projected for
completion in late 1983.
Final Reimbursement from State - Mayor Reiman had received papers
for final reimbursement of a grant from the State on wastewater
work. Mr. Silvey and Mr. Russell of HNTB stated they felt that
signing the papers might put us in a position that we might have to
repay grant monies to the State. HNTB will write a letter to the
State asking for a claim based upon final figures of eligible grant
costs.
CEWA Claims - It was decided to hold these claims until the meeting
with a Clyde Williams representative.
Resolution on Sewer Master Plan - Mr. Dougherty suggested that a
connection fee be set for developers to pay during the time the
sewer master plan is being worked on. After discussion it was
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decided that HNTB should come up with a dollar amount as a maximum
to be paid while the master plan is being formulated with the
understanding that any overages paid by the developer be refunded
after computation on the formula set out in the master plan when
completed.
Authorization letter for signalization - Mayor Reiman stated she
had received a letter to be signed for traffic signals which were
to be free. She gave the letter to Mr. Russell of HNTB to peruse to
be sure the signals will in fact be free to the City of Carmel.
Mr. Walker made a motion to table the signing of the letter for two
weeks when HNTB would have a recommendation. Motion seconded by Mr.
Swift and passed unanimously.
Rider Policy - Police Department - Chief Lowe brought a recommended
policy to the Board in regard to civilians riding in police cars.
Mr. Walker made a motion to approve the rider-program for police.
Motion seconded by Mr. Swift and passed unanimously.
Bid for Boring under railroad - Boone Clark from engineering stated
that the bid for boring under the railroad at 3rd Street SW had
been let a year ago and due to hold-up by the City, the work had
not been done. Therefore, the Board had the option to rebid the
work, which would take additional time and an increase in cost of
$1000 to $1200 or permit a 10% additional fee to the Horizontal
Boring Company, the successful bidder, which would be $480. The
Board gave the go-ahead and stated the costs would be taken care of
when the claim for work done came through.
Air Conditioning - Building Commissioner, Jim Anderson, stated the
compressor for the air conditioning needed repair and gave cost
estimates on repair and complete revision of the heating and
cooling system. After discussion, Mr. Swift made a motion to repair
the compressor in an amount of $1500 provided the money was
available. Motion seconded by Mr. Walker and passed unanimously.
Probationary Dispatcher - Fire Department - Fire Chief Swails
reported Roger D.-Stilts had served his year a probationary
dispatcher and recommended his promotion to dispatcher. Mr. Walker
made a motion to promote Roger D. Stilts from probationary
dispatcher to dispatcher effective May 20, 1980. Motion seconded by
Mr. Swift and passed unanimously.
Wynn White - City Engineer - Mr. White asked the Board for
permission to hire two part-time employees for the summer stating
their salary of $3.50 per hour would come from the Water company
budget and the money was available. He stated the total cost would
be somewhere in the vicinity of $2800. The Board voted to
approve the hiring of two part-time employees contingent upon
passage of ordinance by the Council approving same.
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VFW - Fourth of JuLY Street Dance - Mayor Reiman stated she had
received a request from the VFW to block 1st Ave. NW in front of
their building for their Fourth of July Street Dance. Mr. Swift
made a motion to permit the VFW to block First Avenue NW from First
Street NW to the alley behind Ace Hardware for the Fourth of July
Street dance. Motion seconded by Mr. Walker and passed unanimously.
Phil Reddick, Street Supervisor, was in attendance and discussion
of road repair scheduled and problem spots ensued. The Board stated
they would write a letter to Mr. Al Hughey, developer, and Mr.
Hufford, Hamilton County Highway, regarding the repair of Gray Road
between 126th Street and Main Street (234).
Sidewalks in Eden Estates - The engineering department had received
several complaints regarding sidewalks in Ken Thompson's Eden
Estates. It was stated that the sidewalks are still under
maintenance bonds. Mr. Walker made a motion to authorize City
Engineer, Wynn White, to contact the bonding company to take care
of necessary repairs. Motion seconded by Mr. Swift and passed
unanimously.
There being no further business to come before the Board, the same
was duly adjourned at 6:30 P.M.
Approved:
Jane A. Reiman
Attest:
Dorothy J. Hancock, Clerk-Treasurer