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HomeMy WebLinkAboutBPW-05-29-80MINUTES OF SPECIAL MEETING BOARD OF PUBLIC WORKS MAY 29, 1980 The meeting was called to order by Mayor Reiman at 4:30 P.M. on April 29, 1980 with Board members Fred Swift and Billy Walker present. Also present was City Attorney, John Pearce and Clerk- Treasurer. The Clerk-Treasurer brought two claims before the Board for approval. Mayor Reiman made a motion that Hamilton County Asphalt Invoice #1853 in the amount of $71,179.74 and Invoice #1852 in the amount of $1,000 be approved for payment. Motion seconded by Mr. Walker and passed unanimously. Foster Grove - Mayor Reiman explained that this special meeting had been called in order to clear up some questions posed by the Plan Commission with regard to the Ken Thompson development, Foster Grove. Plan Commission member, Terry Litvan, explained that at a meeting of the Board of Public Works on November 21, 1979, then Mayor Pickett and Fred Hohl voted to allow approximately 300 sewer connections and to accept an agreement for sewage treatment with Schutz and Thompson for the Foster Grove development. The tape of that meeting set out certain conditions to be met by Mr. Thompson and created questions that the Plan Commission wished to have answered before the final plat approval on Foster Grove. The motion referred to a stipulation that Schutz and Thompson be required to work out adequate details of financial guarantees that they would be capable of installing a force main if necessary pursuant to the provisions of the agreement prior to receiving their plat approvals and final plat approvals, and at such time they work out with the new Board details of reimbursements and what is reimbursable if they construct facilities and that the City annex this property at, or prior to, the time of final plat. The Plan Commission wished to have the term "financial guarantees" defined in that it was necessary as a prerequisite of final plat approval and what time frame was to be used for annexation. The Board first discussed annexation. Mayor Reiman stated that a step-by -step procedure for development and annexation is being prepared by Ron Bonar. It was the consensus of the Board, that in the absence of the procedure, they should adopt a rule of annexation immediately following final plat approval. Discussion ensued regarding the agreement for sewage treatment. It was pointed out that in a report prepared by HNTB it was stated that the Brookshire lift station was already at capacity. The agreement referred to had stated that, if necessary, Schutz & Thompson would construct a force main from 131st and Gray Road to 111th and Gray Road to connect with the interceptor at that point. The Board felt it was, in fact, necessary to construct the force main and asked Mr. Thompson if he was prepared to do said construction providing that the City found, after analysis, that the interceptor could handle the flow. Mr. Thompson stated he would construct the force main provided all developers were denied any more hook-ons as of the date of this meeting (May 29, 1980) Mr. Walker made a motion to table this matter until June 9 at 7:30 P.M. and asked that in the meantime the Building Commissioner, Utilities Manager and City Engineer compile a map showing homes already constructed, under construction, developments with final plat approval and sewer hook-ons already committed that feed into the Brookshire Lift Station. The motion also stated that developers effected by this study be contacted and invited to attend the June 9th, meeting. Motion seconded by Mr. Swift and passed unanimously. Mrs. Litvan suggested that perhaps a study should be made to determine if there were easements available on Gray Road for a force main and if the interceptor at 111th and Gray Road could handle the added flow if the main were constructed. Mayor Reiman asked Mr. Thompson, if he was prepared to pay the $53,000 plus he owed the City on sewer availability charges. He stated he had received a letter from the Clerk-Treasurer regarding this and his accountant was in the process of assembling information. He stated he would be prepared to discuss this matter at the June,9th meeting. Jim Dougherty, Utilities Manager, stated Lumber Mart and Dawson also owed on sewer availability. Mr. Dougherty will contact these two developers and ask them to be present at the June 9th meeting prepared to discuss these monies. The Clerk -Treasurer stated she had already received information from Lumber Mart regarding the availability fees. There being no further business to come before the meeting, the same was duly adjourned at 6:30 P.M. Approved: Jane A. Reiman, Mayor Attest: Dorothy J, Hancock, Clerk-Treasurer