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HomeMy WebLinkAboutCCM-05-19-80 MINUTES OF THE CITY COUNCIL MEETING MAY 19, 1980 The meeting of the Common Council was called to order by Mayor Jane Reiman at 7:30 P.M., May l9, 1980. Councilmembers Shepherd, Fleming McMullen, Garretson, Walker, Johnson and Kerr were present as were City Attorney, John Pearce and Clerk-Treasurer. Invocation was given by Mrs. Kerr followed by the Pledge of Allegiance. Mr. Garretson made a motion to approve the minutes of the May 5 meeting and memorandum of Executive Session. Motion seconded by Mr. Shepherd. Mrs. Kerr asked that the minutes be amended to show a definition of the ordinances identified in old business. Mr. Garretson revised his motion to approve the memorandum of executive session. Motion duly seconded and passed unanimously. New Business Four-Way Stop Sign - Wembly and Charing Cross - Mr. David Jenkins, 12786 Wembly Road, Mr. Patrick Logan, 12779 Wembly and Mr. Dave Gerdes, 12765 Wembly addressed the Council concerning the need for a four-way stop at the corner of Wembly Road and Charing Cross. Mr. Johnson noted that the City Code provided for a 3-way stop and a yield at this intersection. No signs are up at this time. Mr. Garretson made a motion that the City erect the signs set out in the Carmel City Code and that the Police Department advise if anything further needs to be done. Motion seconded by Mr. Johnson and passed unanimously. Amendments to Salary Ordinance - Ordinance D-247, changing the salary of the City Engineer was introduced. Mr. Garretson made a motion to adopt Ordinance D-247. Motion seconded by Mr. Johnson. Motion made by Mr. Garretson to suspend the rules and act upon Ordinance D-247 thie evening. Motion seconded by Mr. Walker and passed unanimously. Vote was taken on Ordinance D-247 which passed unanimously. Ordinance D-248 amending the salary of Utilities Manager was introduced. Discussion ensued wherein Mrs. Kerr objected to the salary increase referring to a document prepared by Phil Conklin and Associates in 1977 for the City of Carmel entitled "Administrative Procedures and Recommendations. Portions of paid document as distributed by Mrs. Kerr are attached to these minutes. Mrs. Kerr objected to the salary increase stating she did not feel the ba~ic requirements set forth in the report had been met. Including depart- mental salary levels, promotions, job classification, evaluations and salary ranges. She also referred to starting salary ranges as set forth in the IMA Journal, copy attached. Mrs. Kerr made a motion to reject the proposed ordinance pertaining to the salary increase for the Utilities Manager and review the guidelines for salary administration for the City of Carmel, review point system for department heads and after careful review City Council Meeting May 19, 1980 Page Two and determination of their present assignments and present rate of pay that the Council then determine an increase for Utilities Manager. Motion seconded by Mrs. McMullen. Motion defeated 2-5, Mrs. Kerr and Mrs. McMullen voting aye; Shepherd, Fleming, Garretson, Walker and Johnson voting nay. Mr. Fleming made a motion to suspend the rules and act upon Ordinance D-248 tonight. Motion seconded by Mr. Garretson and defeated, Mrs. Kerr voting nay. Ordinance D-248 shown as introduced. Procedure Ordinance for Purchase of Real Estate - City Attorney, John Pearce, explained that the City needed to adopt an urdinance setting forth a procedure for the purchase of real estate by the City and Ordinance D-249 was read by Mayor Reiman. Following discussion, Mr. Garretson made a motion to adopt Ordinance D-249. Motion seconded by Mr. Shepherd. Mr. Garretson made a motion to suspend the rules and act on Ordinance D-249 tonight. Motion seconded by Mr. Johnson and was defeated, Mrs. Kerr voting nay. Ordinance DL249 shown as introduced. Transfer of Funds - Mayor's Office - Ordinance B-163, for transfer of funds within the mayor's budget was read. Mr. Johnson made a motion to adopt Ordinance B-163. Motion seconded by Mr. Walker. Mr. Garretson made a motion to suspend the rules and act upon Ordinance B-163 tonight. Motion seconded by Mrs. McMullen and passed unanimously. Vote taken on Ordinance 3-163 which passed unanimously. Mr. Johnson tendered his resignation to the Council as a member of the Economic Development Commission. Mr. Garretson made a motion to appoint Mr. Walker, Mr. Johnson and Mrs. McMullen as a committee to bring a recommendation of someone to fill this vacancy. Motion seconded by Mr. Shepherd and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 9:08 P.M. Approved: Attest: PETITION SUBJECT: Four Way Stop signs at the intersection of Charing Cross and Wembly Road. We, the undersigned, being residents of either "Brookshire Pines" or "Brookshire North" respectfully request and petition that the town of Carmel, Indiana install "Four-Way Stop Signs" at the intersection of Charing Cross and Wembly Road. CONDITION : Wembly Road serves as a major exit, not only for "Brookshire Pines", but also f or "Brookshire North", as well . It is also one of only two exits leading out of Brookshire Pines. It is therefore heavily traveled by the residents of both con~nunities. Increasing this problem is the fact that there are presently no "stop signs" along Wembly Road at any of the interior intersec tions As a result, some of the traffic using this road has a tendency to increase their speed beyond a safe and responsible limit as they travel toward Gray Road. The point at which Charing Cross intersects with Wembly Road is particularly hazardous as this intersection is one of the few (if not the only) intersection that fails to "dead end" into Wembly Road, but instead, continues on through into a "cul-de sac" . Many potential accidents, including both children and vehicles have been observed by the residents who live close to this inter section. We, the undersigned, feel that the very slight delay in the traffic flow caused by these stop signs will be more than compensated for by the avoidance of both property damage accidents and much more importantly, a serious personal injury for worse, a fatality . Please act now, before an accident does occur. Starting Salaries Newly employed staff coming with the city would normally start at the beginning of the salary range, however, the policy for adminis trative purposes should be adopted that states that no new employee, regardless of previous experience, would be able to start at a figure higher than 20 percent above the beginning salary for the salary range, thus leaving some room in the salary range for future increases for the employee. Suggested salary levels are presented with the top of the range being 133 percent of the beginning of the range . Departmental Salary Levels Specific job descriptions for the City Engineer, Utility PlantA Manager, Fire Chief, Police Chief, Building Commissioner, and Admin istrative Assistant to the Mayor are not included in this report due to the fact that these six positions are direct appointments of the Mayor or an intenmediate board, and are considered the major depart ment heads. Salary ranges for these positions are identified for pay purposes For reference purposes, an analysis of department job responsibilities are presented on the basis of ten major considera tions for the job responsibilities and assignments. This schedule signed points to each of the job responsibilities and the total of such points determined the relative salary range that each of the Department heads were assigned. (The point system was not applied : the position of Administrative Assistant to the Mayor as the position had not been established at the time of this study.) corresponding adjustments to all job descriptions that have been assigned to that particular salary level. Job descriptions for certain duties may be moved from one level to another based upon demand and current employment conditions without affecting the other job descriptions assigned to a given salary range. Promotions Promotions become the most difficult personnel function to administer for various reasons. Promotions should not be made primarily to obtain additional remuneration for an employee that requests an increase in salary between budget making periods. Promotions are to enable the city to make personnel changes for two basic reasons: (1) to compensate an employee for taking on additional responsibilities which would qualify an employee for a job description included in a higher job level; and (2) to allow a city employee to be promoted from one level of employment to another to fill a vacancy that has been approved by a city ordinance or has received other budgetary approval. Promotions normally can take place if the city ordinance provides position. Salary increases for promoted staff may only be to the extent that the employee's salary has been included in Departmental budget or ordinance. Employees which have reached on the salary range would be frozen at that level except for cost-of- living increases or adjustments made to the actual salary to levels themselves. *****Salary Information in Original Documents****** Policy on Filling Vacant Positions - The normal policy for filling a vacant position or job will be to hire the replacement or new employee at the established salary or hourly rate designated as the "entry wage level" for the position or job rather than the budgeted amount or salary of the person previously working in the position or job. The entry level may not exceed the budgeted sum for the position or job. Salary Increases Salary increases are granted to reward an employee for experience and meritorious work, to compensate for general cost of living increases, or to recognize additional duties and responsibilities undertaken by the employee. Salary or wage increases are not based upon years of service. Frlnge Benefits All full-time permanent employees who are employed 30 hours or more per week shall be eligible for life and health insurance, vacation and sick leave, paid holidays and other fringe benefits. Full-time temporary employees shall not be eligible for any fringe benefit5 with the exception of holiday pay. However, any employee employed full-time (30 hours or more per week) for 26 weeks or more per year will be considered as a regular permanent employee with all rights and benefits of a permanent employee.