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HomeMy WebLinkAboutBPW-04-21-80MINUTES OF THE BOARD OF PUBLIC WORKS APRIL 21, 1980 The meeting was called to order by Mayor Reiman at 4:40 P.M. on April 21, 1980, with Board members Fred Swift and Billy Walker present. Also present was City Attorney John Pearce and the Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of the meeting of April 7 and April 14. Motion seconded by Mr. Walker and passed unanimously. Mr. Swift made a motion to approve claims numbered 1301 thru 1910. Motion seconded by Mr. Walker and passed unanimously. It was the suggestion of the Board to have the Clerk-Treasurer write a procedure policy regarding payment of classes taken by City employees for presentation to them at the next meeting. Mr. Walker made a motion to approve a claim from McHale, Cook & Welch on behalf of Journal Box Servicing Corp. striking the words "partial payment of" from the claim. Motion seconded by Mr. Swift and passed unanimously. Old Business Acceptance of Bid on Roof Repairs - Utilities Manager, Jim Dougherty, recommended the acceptance of the bid by Mays Roofing, Inc. in the amount of $6947 as it met specifications and was the lowest bid. Mr. Walker made a motion to accept the bid of Mays Roofing, Inc. for roof repairs to the north sewer plant. Motion seconded by Mr. Swift and passed unanimously. Rules and Regulations - Fire Department - Mr. Swift made a recommendation that the proposed rules and regulations be displayed at each fire station so the firemen could look them over and have an opportunity to make comments. Thereupon, Mr. Swift made a motion to delay action on the rules and regulations until the May 5th meeting. Motion seconded by Mr. Walker and passed unanimously. New Business Mrs. Beverly Powell - 13601 Maple Drive came before the Board asking their help with a drainage problem created by the development of Cool Creek North subdivision. She brought a copy of a letter-to Mr. Larry Dawson from former Mayor Pickett. Following discussion of the problem, Mayor Reiman stated her office would follow-up with further contact with Mr. Dawson. Safco Hydrants - Mayor Reiman presented a letter from Indianapolis Water company regarding installation of fire hydrants in Briarwood. Following discussion, Mr.-Walker made a motion to defer action on the approval of same until Mr. 04/21/80 Page 2 Dougherty had an opportunity to check on the proposed location of said hydrants. Motion seconded by Mr. Swift and passed unanimously. Brookshire Village - Ed Nickell - Mr. Nickell, developer of Brookshire Village came before the Board to request the approval of water and sewer service to four lots which are presently unplatted but within the Brookshire Village development. He explained the availability of water and sewer had been approved with the original subdivision plan but the particular lots in question were in the process of being replatted and would then go before the Plan Commission. Mr. Swift made a motion to approve sewer and water connections for Lots 105, 106, 107 and 108 Brookshire Village, the developer being responsible to have these lots platted prior to deed closing. Motion seconded by Mr. Walker and passed unanimously. Petty Cash Fund - Mayor's Office - Mayor reiman explained it would be helpful to the operation of her office to have a petty cash fund available. Mr. Swift made a motion to approve a petty cash fund in an amount not to exceed $100 for the Mayor's office. Motion seconded by Mr. Walker and passed unanimously. Refund Claims on Police Insurance - Clerk-Treasurer Dottie Hancock explained to the Board that the previous administration had purchased insurance for the policemen in lieu of social security. It was her understanding that monies from such policies were to go to the policemen upon retirement or separation from the department. However she could find nothing in writing to substantiate this. Two officers have made claim's for the money- from these policies and the Clerk-Treasurer asked for authority to pay said claims. Mr. Walker made a motion that the Clerk- Treasurer take the matter to the Police Commissioners for their approval. Motion seconded by Mr. Swift and passed unanimously. Bodner Building Company - Sewer Connection - Mr. Robert Bodner appeared before the Board to request sewer connection for a complex of garden apartments to be built on 96th Street between Keystone and Westfield Blvd. Mr. Dougherty, Utilities Manager, stated all available connections were promised until expansion which is at least four years away. The Board expressed their regrets, but could not give him something they did not have. Sidewalk Bonds - Mr. Clark, of the Engineering Department presented a release of the performance bond on sidewalks for Johnson Acres subject to posting of a maintenance bond. Mr. Walker made a motion in the form of Resolution 4-21-80-1 to accept the performance bond release upon presen tation of maintenance bond for sidewalks for Johnson Acres. Motion seconded by Mr. Swift and passed unanimously. 04/21/80 Page 3 HNTB - Archeology Study - Mr. Silvey from Howard, Needles, Tammen & Bergendoff explained that an archeology study is a requirement for the grant on the sewer expansion and requested authorization for same. Mr. Walker made a motion to approve the archeological study and authorize HNTB to arrange for said study to be done by Ball State University. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:10 P.M. Approved: Jane A. Reiman, Mayor Attest: Dorothy J. Hancock, Clerk-Treasurer