HomeMy WebLinkAboutBPW-03-17-80MINUTES OF THE
BOARD OF PUBLIC WORKS
MARCH 17, 1980
The meeting was called to order by Fred Swift at 4:30 P.M. on March
17,1980. Mr. Walker, the City Attorney and Clerk-treasurer were
present.
Item 1 - Approval of Minutes Mr. Walker made a motion that the
minutes of the March 3 and March 7 meeting be approved. Motion
seconded by Mr. Swift and passed unanimously.
Item 2- Approval of claims : Mr. Swift made a motion to approve
claims numbered 837 to 1300 in the amount of $963,260.33. Motion
seconded by Mr. Walker and passed unanimously.
Item 3- Vacation of Alley Mr. John Kyle III explained to the Board
that this item had been approved by the previous Board with a
contingency that the City make sure it has no utility easement
within the alleyway. Mr. Kyle presented an order to the Board for
their signatures vacating said alleyway. The order was presented aa
Resolution 3-17-80-1; Mr. Walker made a motion that resolution 3-
17-80-1 be adopted. Motion seconded by Mr. Swift and passed
unanimously.
Item 4 Eden Estates 6,7,8, Street Lighting Pursuant to a letter
from Mr. Erik L. Spencer of Public Service Indiana a-motion was
made by Mr. Walker to issue a letter to Public Service Indiana
authorizing the installation of twelve Town and Country
ornamental street lights, 175 watt mercury vapor in Eden
Estates, Sections 6,7 and 8 in accordance with the previous
agreement. Motion seconded by Mr. Swift and passed
unanimously.
Item 5 - Leases for borings at railroad 3rd Ave. S.W. Mr.
Clark explained this was a lease between-the City of Carmel and
L & N Railroad for boring under the railroad at 3rd Avenue SW
for installation of a 24" steel storm drainage pipeline at a
rental fee for the use of right of way lands in the amount of
$25.00 per year. Mr. Swift made a motion to approve the lease
with Louisville & Nashville Railroad as Resolution 3-17-80-
2;for boring under their tracks at 3rd-Ave. SW as set out in
letter of February 26 and attachments thereto by the City of
Carmel. Motion seconded by Mr. Walker and passed unanimously.
Item 6- Bond Releases Eden Estates Sections 6,7,8 and 9 Mr.
Clark presented bond releases for Eden Estates , Sections 6,7,8
and 9. The four bond releases were introduced as Resolution 3-
13-80-3. Mr. Walker made a motion to approve the bond releases
for Eden Estates, Sections 6, 7, 8 and 9. Motion seconded by
Mr. Swift and passed unanimously.
03/17/80
Page 2
Item 7 - (b) Blue Creek Woods easement and availability study
Mr. Robert Burbrink from HNTB presented a letter to the Board
reviewing their deter mination on the water availability to the
Blue Creek Woods and vacation of the sewer easements on the
west and south boundaries of Mr. Parter's property. Mr.
Furbrink stated it was their determination that the City of
Carmel could efficiently supply water to both Blue Creek Woods
areas.
HNTB also stated it was their opinion that the sewer on the
western boundary of the Carter property could be abandoned but
the easement along the southern boundary of the property be
retained. After discussion Mr. Walker made a motion to vacate
the sewer easement on the west side of the Carter property and
retain the easement on the south boundary of the property.
Motion seconded by Mr. Swift and passed unanimously. Mr. Carter
will prepare the proper papers for the vacation. Mr. Carter
stated the name of his development is Blue Woods Lake.
Item 8 - Annexation. Blue creek Woods (Fisher Land) After
discussion, Mr. Walker asked Mr. Fisher to check with the
County Engineer for an opinion on the water ran-off in this
area before signing the agreement to accept the extension of
106th Street,after construction. Mr. Clark was asked to work
with the County Engineer and Mr. Fisher to determine the
ditching on the proposed extension of 106th Street would handle
the water run-off. Mr. Walker made a motion to table this
matter until the April 7th meeting. Motion seconded by Mr.
Swift and passed unanimously.
Item 7 (a) - HNTB-Approval of Contracts Plans for water & sewer
Mr. Jim Russell explained the City had asked HNTB to review the
master plan for the water and sewer utilities. Thereupon Mr.
Burbrink presented a contract for services in connection with
revision and updating of water utility master plan connection
charges and availability charges. Copy of proposal attached to
minutes. Mr. Walker made a motion to approve the proposal for
the updating of the master plan for the water utility with
HNTB. Motion seconded by Mr. Swift and passed unanimously. Mr.
Burbrink then presented the proposal for engineering services
for revision and updating of sewer-utility master plan
connection charges and availability charges. Mr. Russell
recommended the Board keep the proposal for action at a later
date. The Board tabled action on the proposal for update of the
master plan for the sewer utility.
Item 9 - Hamilton Cable TV-Earth Receiver Station Mr. Guion
from Hamilton Cable TV appeared before the Board to discuss a
lease with the City for the space for an earth receiver
station. Mr. Walker made a motion to table this matter until
April 7 at which time a figure for the lease will be
03/17/80
Page 3
negotiated. Motion seconded by Mr. Swift and passed
unanimously. The Board requested Mr. Pearce to prepare a lease
agreement leasing a blank space for the dollar amount. Mr.
Guion is to get a description of the required area to the
Clerk-Treasurer.
Item 10 - Petty Cash Mr. Dougherty explained there was a need
for a petty cash fund in the utility office. Mr. Walker made a
motion to authorize the establishment of a petty-cash fund one
for water, one for sewer, of up to a maximum of $100 each.
Motion seconded by Mr. Swift and passed unanimously.
Item 11 - Water availability claims The Clerk-Treasurer
explained that Mr. Dawson and Mr. Hughey had presented claims
for refund of water expansion monies paid on various projects.
It is understood that developers have paid into this account
and were to receive monies back. Mr. Hohl previous City
Engineer had adjusted the claims prior to his leaving. Mr.
Dawson and Mr. Hughey were present to clarify any questions the
Board might have. After discussion, Mr. Walker made a motion to
table the item until May 5 and that the Board be apprised of
all the information that can be gleaned from our records and
notify all developers who worked in the Carmel area during that
time by certified mail that any and all unpaid claims on
oversizing water mains and offsite work be submitted to the
City by April 7 with justification. Motion seconded by Mr,
Swift and passed unanimously.
Item 12 - Vacation and Sick Leave The Clerk-Treasurer explained
that the figures turned over to her at the beginning of her
term indicating vacation and sick leave carry-over for City
employees did not agree with time the departments had on
record. In some instances the figures were off a great deal and
the Clerk-Treasurer asked for direction in determining what was
right, After discussion, Mr. Walker made a motion the Clerk-
Treasurer and Department Heads confer on this matter and come
back to the Board at the next meeting with a recommendation.
Motion seconded by Mr. Swift and passed unanimously.
Item 13 - Right of Way Acquisition The Board had received a
recommendation from Mr. Cline of D.E. McGillem & Associates for
settlement of the Mueller property parcel 41, on the Rangeline
Road project. City Attorney, Mr. Pearce, recommended acceptance
of the settlement figure. Mr. Swift made a motion to accept the
recommended amount the Mueller property. Motion seconded by Mr.
Walker and passed unanimously.
There being no further business, the meeting was adjourned at
6:40 P.M.
Approved:
Jane A. Reiman, Mayor
Attest:
Dorothy J. Hancock, Clerk-Treasurer