HomeMy WebLinkAboutBPW-02-04-80MINUTES OF THE MEETING
OF THE BOARD OF PUBLIC WORKS
February 4, 1980
The meeting was called to order by Mayor Reiman at 4:30 PM
with Board members Walker and Swift present. Also present was
Clerk-Treasurer
Mr. Swift made a motion the minutes of the regular meeting
January 21 and the special meeting January 25 be approved.
Mr. Walker seconded the motion. Motion passed unanimously.
Item 1-Bid Opening for Fencing: Bids were opened and read
aloud as follows:
Indiana Wire Products $9.541.00
Go Fence Company 7,380.72
Lewis Forbes Fence Co. 9,359.00
Capitol City Fence 8,394.00
Hoosier Fence 7,339.00
Morse Electric no base lump sum bid
Motion was made by Mr Swift to refer the bids for fencing to
Cown Clark for perusal and recommendation to be made to the
Board at the next meeting. Motion seconded by Mr. Walker and
passed unanimously.
Item 2 - Opening bids for vehicle for sewer inspector-
engineer. This item was carried over to the next meeting
because the notice to bidders is adver tised for the meeting
of the 19th.
Item 3 - Bond releases for Eden Estates. Section 6.7.8.9. Due
to lack of someone with information on this item, the item
was tabled.
Item 4 - Information on Street Lighting at High School.
Police Chief Lowe reported that due to complaints from
residents stating traffic guards at the high school being
difficult to see in the early morning hours, he had checked
with Public Service for a possible solution with a minimum
amount of expenditure, It was suggested that two existing
lights be changed from 150 watt lights to 400 watt lights and
add one light at an intersection. The cost to the City would
be $15.36 per month and there would be no installation
charge. Mr. Walker made a motion to proceed with the addi-
tional lighting at the high school immediately. Motion
seconded by Mr. Swift and passed unanimously.
Item 5 - Centralized emergency communications. Police Chief
Lowe explained to the Board that he feels it would be
advisable to institute a centralized emergency communication
system at the time the new police expansion is completed.
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After discussion, Mr. Walker recommended that the Mayor,
Chief Lowe and Chief Swails meet to discuss this matter and
bring a recommendation back to the Board at the next meeting.
Item 6 and Item 8 - HNTB. Applications and summary forms and
Regional Interceptor engineering contracts. Mayor Reiman
explained that these were documents necessary to follow-up in
the Regional Engineering Contracts. Mr. Russell from HNTB
explained the documents would formally request the money to
finance the project. He also presented the Board with a
summary sheet which identified the grant eligible costs.
Mayor Reiman, as signatory, signed the documents in behalf of
the City of Carmel.
Item 7 - HNTB Authorization for General Engineering Services.
Mr. Russell presented contracts for work to be done and Mayor
Reiman explained-that in some instances an individual who has
requested something be done by HNTB would be required to
reimburse the City for fees paid to HNTB before they would
receive the report on findings. Mr. Swift made a motion to
accept the General Services Contract for Job numbers 16-21.
Motion seconded by Mr. Walker and passed unanimously. Mr.
Walker made a motion to accept the General Services contract
for Job numbers 12-15. Motion seconded by Mr. Swift and
passed unanimously.
Item 9 - Bid Openings on Materials - Street Department . Bids
were opened and read aloud as per copies attached to these
minutes. Mr. Swift made a motion to refer the bids to the
street department for recommendation at the next meeting.
Motion seconded by Mr. Walker and passed unanimously. Mr.
Charles Brayton of Asphalt Surfacing Company Inc. asked that
the bids of General Construction-& Asphalt Cover Corp. and
Shumaker Brothers Industries, Inc. be thrown out because they
contained an escalation clause. Mr. Swift stated that should
be taken into consideration when evaluating the bids but felt
they should not be summarily thrown out. Bids were referred
to Phil Reddick for review and recommendation.
Item 10 - Medical Drive and Keystone Way. There being no
representation from Mr. Wilfongs office, This item was
tabled.
Item 11 - CEWA Invoices. The Board looked over the various
invoices from Clyde E. Williams & Associates. It was the
consensus of the-Board that a representative from CEWA
should-be asked to attend the next Board of Public Works
meeting to explain the invoices.
There being no further business to come before the meeting,
the same was duly adjourned.
Approved:
Jane A. Reiman, Mayor
Attest:
Dorothy J. Hancock, Clerk-Treasurer