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HomeMy WebLinkAboutBPW-01-21-80MINUTES OF THE BOARD OF PUBLIC WORKS January 21, 1980 The meeting was called to order at 4:35 P.M. by Mayor Reiman. Board members Billy Walker and Fred Swift were present as were City Attorney, John Pearce and the Clerk- Treasurer New Business 1. Sewer Availability - North Side of Carmel, 34 acres : Mr. Heck appeared before the Board regarding a residential care facility planned between Rangeline Road and U.S. 431. Mr. Heck explained that they would like to build their own sewage disposal facility with the understanding that upon availability, they would hook up to the Carmel sewer system, The Board referred Mr. Heck to Utilities Manager and City Engineers, HNTB. 2. and 3. Street Lighting, Eden Estates, Sec. 9, 11 lights and N.E. Corner 126th Street, 1 light: Mr. Erik Spencer from Public Service Indiana requested the Board approve installation of the above-mentioned street lights. Mr. Spencer explained that upon authorization by the Board, the homeowners association in Eden Estates, Sec. 9 would have to make a one-time contribution of $700 so that the City would pay the standard overhead light rate of 6.01 per month per light. Mr. Swift made a motion that a total of twelve lights be authorized contingent upon finding there is sufficient money in the budget to pay for the addition lights. Motion seconded by Mr. Walker and passed unanimously. 4. Vacation of Alley. John Kyle III explained that this alley vacation had been approved by the Board of Public Works at their December 19, 1979 meeting with a contingency that Mr. Hohl check a property line. Mr. Kyle reported that this had not been done and would like for the City Engineer to check this boundary line. He stated he wanted the Board to know his find ings so the Board could then sign an order so the vacation of the alley could be recorded. 5. Research & Planning, Distribution of Funds for Traffic Study . Clerk-Treasurer, Dottie Hancock, reported this was brought upon a claim from Research and Planning Associates for payment on the traffic control study. Mrs. Hancock reported she had checked with the State Auditor and former Clerk-Treasurer since it was put on the agenda and felt it was a legitimate claim and should be paid. Mr. Pantazis from Research & Planning Associates was in attendance and stated he had prepared a new claim marked final payment. Mr. Walker made a motion to allow the claim of Research and Planning Associates. Mr, Swift seconded the motion. Motion passed unanimously. Mayor Reiman requested more copies of the 01/21/80 Page 2 traffic study and Mr. Pantazis stated he would prepare same and bring them to the traffic study committee on Thursday evening at no charge to the city. 6. Cash Change Fund . Building Commissioner, Jim Anderson, requested the Board of Public Works to approve a claim for $100.00 to be used as a cash change fund when selling maps or other items. Mr. Anderson stated the State Board of Accounts had informed, the Clerk-Treasurer that this was permissible. Mr. Walker made a motion to allow a cash change fund of $100.00. Motion seconded by Mr. Swift and passed unanimously. At this time the Board move to Old Business, Item 10A Keystone Square Street Dedication . Mayor Reiman explained to Jack Johnson, representative of Ralph Wilfong, that a letter had been sent to Mr. Wilfong explaining that since the Board of Public Works minutes were not signed, the same were void. Therefore, Keystone Way had not been accepted as a city street. After much discussion, regarding the construction of the road, it was decided that Mr. Johnson would meet with Cown Clark, Phil Reddick, Dave Pace and Bob Allen, city employees, and upon proof to the city representatives that the road meets the specifications of the City, the road would again be considered for annexation by the city. 7. Proposed Centralized Emergency Communications Center. Chief Lowe gave the Board a handout concerning the centralized emergency communications center and asked to have it placed on the next Board of Public Works agenda. Mr. Swift made a motion that the centralized emergency communications center be placed on the agenda for the February 4, 1980, Board of Public Works meeting. The motion was seconded by Mr. Walker and passed unanimously. Item Added - Claim of Mr. Hohl, former City Engineer. The Clerk Treasurer ma de reference to a claim for twenty-one days vacation pay which did not have the signature of the former Board of Public Works or the Clerk-Treasurer and asked the Board to consider the claim. After discussion, Mr. Swift made a motion the claim be approved. Mayor Reiman seconded the motion. Before call for the question, Mr. Walker stated he would vote against the motion unless the Board was in receipt of a letter from the former Clerk-Treasurer and former Mayor signifying that to the best of their knowledge, the claim is good. Mr. Swift withdrew his motion. Thereupon, Mr. Walker made a motion that the Board act upon the claim upon receipt of a letter from the former Clerk Treasurer and former Mayor stating that to the best of their knowledge the claim is proper and valid. Motion seconded by Mr. Swift and passed unanimously. 01/21/80 Page 3 8. Approval of purchase of new cars for police department. Chief Lowe explained the bids for the cars and offered a recommendation to go with the bid of Bud Wolf Chevrolet. Mr. Swift made a motion based on the recommendation of the Board of Police Commissioners to accept the bid of Bud Wolf Chevrolet for three new patrol cars at a cost of $19,758.08 and trade-in of five vehicles. Motion seconded by Mr. Walker and passed unanimously. 9. Clothing Allowance for Civilian Employees. Chief Lowe requested the Board approve the hiring of three part-time dispatch ers. Mr. Swift made a motion that a policy be adopted allowing the police chief be allowed to hire part-time dispatchers provided he has sufficient funds. Motion seconded by Mr. Walker and passed unanimously. Bid Letting - Utilities manager, Jim Dougherty, presented a break-down of bidding on various items. Break-down is attached hereto and made a part of these minutes. After discussion, the following bids were awarded: Mr. Swift made a motion that the bid of Pipe & Supply Co., Inc. for meters be accepted, and that Sidener be used as a back-up in the event Pipe and Supply cannot deliver the meters. Mr. Walker seconded the motion. Motion passed unanimously. Mr. Swift made a motion that the bid from Cargill be accepted for water softening salt and the bid of Domtar be a used as a secondary supplier if needed. Motion seconded by Mr. Walker and passed unanimously. Mr. Walker made a motion that the bid of Jones Chemicals, Inc. for chlorine & Fluoride be accepted. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion that the bid of Allied Chemical Corporation for liquid alum be accepted. The motion was seconded by Mr. Walker and passed unanimously. Mr. Walker made a motion that the bid of Hare & Sons Chevrolet for a dump truck body be accepted. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to ratify items listed under Old Business as Items 1A through 13A with the exception of 10A. These items listed as: (Continued from 12/26 Board of Public Works meeting.) 01/21/80 Page 4 1A-Bond release- sidewalks, Stonehedge 2A-Indianapolis Water Company contract 3A-Police vehicle lease agreement 4A-Police Rules and Regulations 5A-96th Street Agreement 6A-Claims #6012 through #6290, totaling $563,488.88 7A-Right oF Way, South Range Line Road 8A-Johnson Sewer Construction Agreement 9A-Carmel Plaza Sewer Construction Agreement 11A-Farm Bureau Building Lease 12A-Claims #6291-6326, totaling $202,477.01 13A-Range Line Road Project Mayor Reiman reported to the Board that there are no records pertaining to Unique Heating. The Mayor and attorney have met with Mr. Beadles pertaining to the purchase of this property and will bring it back to the Board at a later date. Mr. Walker made a motion that claims #01 through #331 be approved. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to approve the minutes of the last Board of Public Works meeting. Motion seconded by Mr. Walker and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned. Approved: Jane A. Reiman, Mayor Attest: Dorothy J. Hancock, Clerk-Treasurer