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HomeMy WebLinkAboutCCM-01-07-80 MINUTES CITY COUNCIL MEETING JANUARY 7, 1980 The first meeting of the new City Council was called to order at 7:30 p.m. by Mayor Jane Reiman. All council members, Frank Fleming, Ted Johnson, Bill L. Walker, Virginia L. Kerr, Sue McMullen, James Garretson and David Shepherd, Clerk-Treasurer, Dorothy Hancock and John Pearce, City Attorney were present. Councilwoman Virginia Kerr gave the invocation and Mayor Reiman led the pledge of allegiance. Mayor Reiman introduced the council members, clerk-treasurer and city attorney. The Mayor presided over the swearing-in ceremonies for Fire Chief Donald Swails,Jr. and Police Chief Jerry W. Lowe. Chief Swails presented the Mayor with a mayors badge. Special Order of Business: Councilman Garretson explained that it is the duty of the council to establish its rules of procedure at their first meeting and thereupon made a motion to approve Ordinance D-235 setting the council meeting for the first and third Monday evenings beginning at 8:00 p.m. The motion was seconded by Councilman Johnson. Councilman Garretson moved to suspend the rules and act upon the ordinance this evening. The motion was seconded by Councilwoman Kerr and it passed unanimously. Motion to adopt passed unanimously. Counoilman Garretson made a motion to establish three standing committees of ii Public Works Committee, Public Safety Committee and Public Affairs Committee and that the Public Works Committee and Public Safety Committee meet on the first Monday at 6:30 p.m. and the Public Affairs Committee meet the third Monday of the month at 6:30 p.m. and that the membership on said committees and chair manship of said committees be elected by the full city council at its first meeting each year. Councilman Walker seconded the motion. Motion passed imously. Councilman Walker made a motion that the Public Affairs Committee be comprised of James Garretson, Virginia Kerr and Judge Philip Correll and that James Garretson serve as chairman. Motion seconded by Councilman Garretson and passed unanimously. Councilman Johnson made a motion that the Public Safety Committee be comprised of Frank Fleming, David Shepherd and Sue McMullen with Mr. Fleming serving as chairman. Motion seconded by Councilwoman Kerr and passed unanimously. Councilwoman McMullen made a motion that the Public Works Committee be comprised of Billy Walker, Ted Johnson and Dottie Hancock and that Mr. Walker serve as chairman. Motion seconded by Councilwoman Kerr and passed unanimously. Councilman Garretson made a motion that the council name Sue McMullen, Virginia Kerr and Ted Johnson for a one year term as their three appointments to the Carmel Plan Commission. Motion seconded by Councilwoman McMullen and passed unanimously. Page 2 1/7/80 Councilman Johnson made a motion that the Carmel City Council continue to operate under the rules and procedures set out in Roberts Rules of Order and that the agenda for these meetings be prepared by the Carmel Clerk-Treasurer and that the deadline for placing items on the agenda be the immediate preceding Wednesday noon prior to Council meetings and that said agendas with supporting materials and exhibits be mailed to each Council member prior to theiCouncil meeting and that the unanimous vote of the Council members present be required to add any item to the agenda at the time of the Council meetings. Motion seconded by Councilwoman Kerr and passed unanimously. Councilman Johnson made a motion that Councilman James Garretson be elected as President Pro Tem of the Council for a one-year term. Motion seconded by Councilman Shepherd and passed unanimously. It was the vote of the Council to ratify the minutes of the December 17, 1979, meeting. Councilman Garretson explained the composite of the newly formed committees. Old Business: Agenda Item # 1: Second Reading Sewer Rate Increase: Councilman Garretson recalled that when the ordinance was tabled it was done A so in order for McCullough to refigure the rate increase taking into consideration the interest earned. Mr. Don McCullough of McCullough & Associates reviewed the history of the sewer utility and briefly explained how we arrived with the need for a sewer rate increase. Mr. Ed Guntz explained the report prepared by McCullough & AssociatesA describing the source of their figures and recommendations. Councilman Johnson questioned the lack of revenue increase over the years and asked if there was perhaps some problem with the billing. Mr. Guntz explained that theyAhad compiled the figures available and to the best of their knowledge the billingsA had been correctly distributed. Councilman Garretson pointed out that lookingA forward to future expansion, which is a must, and the possibility of bond issues to finance these expansions the ~ouncil should consider the effect the lower A rate increase could have on the bond rating for the City. If the bond rating A were lowered it would create and increase on the percentage paid and therefore cost the consumer more in the long run. Councilman Garretson made a motion toA accept Ordinance S-37 as proposed with the rate being reviewed within 12 months. Motion seconded byACouncilman Johnson. Councilwoman Kerr inquired as to penalties set out in the ordinance and suggested that perhaps penalties could be attached for violations which could generate additional revenue. Jim Dougherty Utilities Manager, explained that there are fees which are increased pursuant to strength of pollution. It was also pointed out by Mr. Dougherty and Mr. McCullough that EPA rules were changing and that we would have to review ordinances governing waste and could look into imposing penalties at that time. Councilwoman Kerr also inquired regarding the sewer hook-up charge and was informed that this too is something that will have to be addressed in the near future. At that time Councilwoman Kerr asked what the ruling on the sprinkler variation was. Councilman Garretson explained that this was somethingAthat was done automatically each year unless Council specifically changed the ordinance. Vote was taken, and Ordinance S-37 was unanimously passed. Council Recessed at 8:50 p.m. Cauncil Re-convened at 8:55 p.m. Page 1/7/8 Agenda Item #2: Blue Creek Woods Annexation-Second Reading : Mayor Reiman explained that Dick Fisher had asked that this be tabled and would let us know when he wants it back on the agenda. Agenda Item #3: Amendment to 1980 Salary Ordinance-Second Reading: Ordinance DL231 requesting the 8% increase for two employees inadvertently omitted from the original salary ordinance and adding three new employees. Following discussion, motion was made by Councilman Garretson to adopt Ordinance D-231. Motion was seconded by Councilman Shepherd. Vote was taken with Councilman Garretson, Fleming and Shepherd and Councilwoman McMullen voting aye and Councilmen Walker and Johnson and Councilwoman Kerr voting nay. Ordinance D-231 adopted. Agenda Item #4: Sewer 1980 Budget-Second Reading: Ordinance D-233 an ordinance budgeting expenditures from the City Operating and Depreciation Fund. Motion made by Councilm~n Walker to adopt Ordinance DL233. Motion seconded by Councilwoman McMullen and unanimously passed. New Business Agenda Item #1: New Salary Ordinance: Ordinance D-234, an ordinance amending Ordinance DL219 granting 8% salary increase to Mayor's administrative assistant and secretary since those positions had not been raised in Ordinance D-219. Motion was made by Councilman Garretson to adopt Ordinance D-234. Motion seconded by Councilman Johnson. Motion made by Councilman Garretson to suspend the rules and act on said ordinance this evening. Motion seconded by Councilm~n Johnson and unanimously passed. Vote taken on adoption and Ordinance DL234 unanimously passed. Councilman Garretson suggested that if the Council members are agreeable, the Clerk-Treasurer prepare individual resolutions to be signed by the Council and Mayor commending the recently retired council members, mayor and clerk-treasurer of Carmel for their four years of service. Mayor Reiman asked that the resolutions be prepared for presentation at the next Council meeting. Councilman Garretson suggested that the Council meet in Executive session with the City Attorney for an update on the legal condition of the City. The meeting was set for Wednesday, January 16, 1980 at 5:00 p.m. at the City Building. Mayor Reiman informed the Council that city employees, especially those in the utilities, are working on an inventory which is needed by the State Board of Accounts in order for the City to be eligible for Revenue Sharing. mere being no further business to come before Council the meeting was duly adjourned at 9:50 p.m. Approved: Attest: