HomeMy WebLinkAboutBPW-10-13-81MINUTES OF THE
BOA RD OF PUBLIC WORKS MEETING
OCTOBER 13, 1981
The Board of Public Works meeting was called to order by Mayor
Reiman at 4:30 P.M. on October 13, 1981. Board member Fred Swift
was present. Also present was City Attorney, Mike Howard and
Clerk-Treasurer.
Mr. Swift made a motion to approve the minutes of September 16
and 28. Motion seconded by Mayor Reiman and passed unanimously.
Old Business
Award of Bids - Truck - Mr. Dougherty recommended the low bid of
Hare Chevrolet for the 1981 truck. Mr. Swift made a motion to
accept the bid of W. Hare and Son in the amount of $5780 for the
1981 Chevrolet truck. Motion seconded by Mayor Reiman and passed
unanimously.
Salt - Mr. Dougherty Stated the low bid was not accompanied by a
form 95 as required by statute and although it was low, was not a
legal bid. The second lowest bid as by Cargill. Mr. Swift made a
motion to accept the lowest legal bid of Cargill in the amount of
$32.56 per ton. Motion seconded by Mayor Reiman and passed
unanimously.
Water Meters - Mr. Dougherty stated that although Carlon Meters
had the low bid, the water company had problems with the meters
fogging up and being impossible to read. He stated it has taken
Carlon meters a year to get around to replacing some of the
meters. In view of the problems with Carlon meters, Mr. Dougherty
recommended the bid of Pipe and Supply Company. Mr. Swift made a
motion to accept the bid of Pipe and Supply Company for Rockwell
Meters. Motion seconded by Mayor Reiman and passed unanimously.
Mr. Walker entered the meeting at this time.
Chemicals - Mr. Dougherty stated the lowest over-all bid for
chemicals was Ulrich Chemical. Mr. Walker made a motion to accept
the bid of Ulrich Chemicals. Motion seconded by Mr. Swift and
passed unanimously.
Road 234 - Mayor Reiman stated that the Attorney General and the
State Highway department had given permission to the City to
annex State Road 234 in front of fire station #4. This will now
be taken to the County Commissioners for approval.
New Business
Street Light - Brookshire Pines - Judy Ooley and Bob Christianson
from the Brookshire Pines Homeowners Association brought a
petition for street lighting in the area before the Board. Mr.
Swift made a motion to have Public Service Indiana run a survey
10/13/81
Page 2
for street lights in Brookshire Pines with report to the Board of
Works. Motion seconded by Mr. Walker and passed unanimously.
Grant Acceptance - Mr. Silvey announced to the Board that the FPA
had approved a grant in the amount of $311,700 for sewer
rehabilitation. He stated this grant was for repair of damaged
sewers and recommended approval. Mr. Silvey stated the estimated
amount of the total project was $415,600, federal grant $311,700,
state grant expected $41,560 leaving the City share at $60,000 to
$65,000. Mr. Walker made a motion to accept the EPA grant for
sewer rehabilitation in the amount of $311,700. Motion seconded
by Mr. Swift and passed unanimously.
Mr. Silvey presented the Board with an agreement for engineering
services during rehabilitation of sewers of the Carmel, Indiana
sewer system by and between the City of Carmel, Indiana and
Howard, Needles, Tammen and Bergendoff. Mr. Swift made a motion
to enter into said agreement. Motion seconded by Mr. Walker and
passed unanimously.
Mayor Reiman stated there would be a special meeting of the Board
of Public Works on October 19 to sign the contracts for
construction of the North-South Interceptor and Equalization
Basin and a pre-construction conference.
Mr. Silvey recommended that a surveyor be hired to stake the
easement prior to construction. Following discussion, Mr. Walker
made a motion to enter into an agreement with Fink, Roberts &
Petrie, Inc. to survey the easements for the North- South
Interceptor in cooperation with HNTB. Motion seconded by Mr.
Swift and passed unanimously.
Date for Contract Bids for Plant Expansion Project - Mr. Silvey
suggested contract bids for the South Sewer Plant Expansion be
advertised for opening on December 8. Following discussion, Mr.
Swift made a motion that the Clerk-Treasurer establish December
8, 1981 as date to receive bids for plant expansion contracts and
that December 8 be declared the first regular meeting in December
for the Board of Public Works and that it replace the December 14
meeting. Motion seconded by Mr. Walker and passed unanimously.
Bond Releases - Mr. Welch came before the Board with a request
from Mr. Shutz that the performance bonds for the subdivisions of
Eden Estates, Section 9 and Eden Park, Section 8 and Section 9 be
released and new bonds be issued only for those lots not yet
sold. Following discussion it was the consensus of the Board to
deny such request.
Mr. Welch in his letter of October 8, 1981, recommended release
of performance bonds for street signs in Cool Creek North,
Section 12, 14 and 15, performance bonds for sidewalks and
10/13/81
Page 3
blacktop only for Cool Creek North, Section 15 and performance
bonds for Cool Creek North, Section 16 on blacktop only. Mr.
Welch's letter also recommended release of performance bonds for
sanitary sewer in Foster Grove, Section 1 and water main service
and curbs in Foster Grove, Section 2. Mr. Walker made a motion to
release the bonds set out in Mr. Welch's letter of October 8
(attached to these minutes). Motion seconded by Mr. Swift and
passed unanimously.
Contract - McCullough & Associates - The Board was in receipt of
a letter from Don McCullough requesting the Board to enter into a
new contract as he is still working under the contract entered
into in 1976. Mr. Walker stated he would like to have more time
to look over the new contract and would like to see a copy of the
1976 contract. Mr. Walker made a motion to table the signing of a
new contract with McCullough until next meeting. Motion seconded
by Mr. Swift and passed unanimously.
There being no further business to come before the meeting, the
same was duly adjourned at 5:50 P.M.
ATTEST:
Jane A. Reiman, Mayor
APPROVED:
Dorothy J. Hancock, Clerk-Treasurer