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HomeMy WebLinkAboutBPW-10-13-81MINUTES OF THE BOA RD OF PUBLIC WORKS MEETING OCTOBER 13, 1981 The Board of Public Works meeting was called to order by Mayor Reiman at 4:30 P.M. on October 13, 1981. Board member Fred Swift was present. Also present was City Attorney, Mike Howard and Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of September 16 and 28. Motion seconded by Mayor Reiman and passed unanimously. Old Business Award of Bids - Truck - Mr. Dougherty recommended the low bid of Hare Chevrolet for the 1981 truck. Mr. Swift made a motion to accept the bid of W. Hare and Son in the amount of $5780 for the 1981 Chevrolet truck. Motion seconded by Mayor Reiman and passed unanimously. Salt - Mr. Dougherty Stated the low bid was not accompanied by a form 95 as required by statute and although it was low, was not a legal bid. The second lowest bid as by Cargill. Mr. Swift made a motion to accept the lowest legal bid of Cargill in the amount of $32.56 per ton. Motion seconded by Mayor Reiman and passed unanimously. Water Meters - Mr. Dougherty stated that although Carlon Meters had the low bid, the water company had problems with the meters fogging up and being impossible to read. He stated it has taken Carlon meters a year to get around to replacing some of the meters. In view of the problems with Carlon meters, Mr. Dougherty recommended the bid of Pipe and Supply Company. Mr. Swift made a motion to accept the bid of Pipe and Supply Company for Rockwell Meters. Motion seconded by Mayor Reiman and passed unanimously. Mr. Walker entered the meeting at this time. Chemicals - Mr. Dougherty stated the lowest over-all bid for chemicals was Ulrich Chemical. Mr. Walker made a motion to accept the bid of Ulrich Chemicals. Motion seconded by Mr. Swift and passed unanimously. Road 234 - Mayor Reiman stated that the Attorney General and the State Highway department had given permission to the City to annex State Road 234 in front of fire station #4. This will now be taken to the County Commissioners for approval. New Business Street Light - Brookshire Pines - Judy Ooley and Bob Christianson from the Brookshire Pines Homeowners Association brought a petition for street lighting in the area before the Board. Mr. Swift made a motion to have Public Service Indiana run a survey 10/13/81 Page 2 for street lights in Brookshire Pines with report to the Board of Works. Motion seconded by Mr. Walker and passed unanimously. Grant Acceptance - Mr. Silvey announced to the Board that the FPA had approved a grant in the amount of $311,700 for sewer rehabilitation. He stated this grant was for repair of damaged sewers and recommended approval. Mr. Silvey stated the estimated amount of the total project was $415,600, federal grant $311,700, state grant expected $41,560 leaving the City share at $60,000 to $65,000. Mr. Walker made a motion to accept the EPA grant for sewer rehabilitation in the amount of $311,700. Motion seconded by Mr. Swift and passed unanimously. Mr. Silvey presented the Board with an agreement for engineering services during rehabilitation of sewers of the Carmel, Indiana sewer system by and between the City of Carmel, Indiana and Howard, Needles, Tammen and Bergendoff. Mr. Swift made a motion to enter into said agreement. Motion seconded by Mr. Walker and passed unanimously. Mayor Reiman stated there would be a special meeting of the Board of Public Works on October 19 to sign the contracts for construction of the North-South Interceptor and Equalization Basin and a pre-construction conference. Mr. Silvey recommended that a surveyor be hired to stake the easement prior to construction. Following discussion, Mr. Walker made a motion to enter into an agreement with Fink, Roberts & Petrie, Inc. to survey the easements for the North- South Interceptor in cooperation with HNTB. Motion seconded by Mr. Swift and passed unanimously. Date for Contract Bids for Plant Expansion Project - Mr. Silvey suggested contract bids for the South Sewer Plant Expansion be advertised for opening on December 8. Following discussion, Mr. Swift made a motion that the Clerk-Treasurer establish December 8, 1981 as date to receive bids for plant expansion contracts and that December 8 be declared the first regular meeting in December for the Board of Public Works and that it replace the December 14 meeting. Motion seconded by Mr. Walker and passed unanimously. Bond Releases - Mr. Welch came before the Board with a request from Mr. Shutz that the performance bonds for the subdivisions of Eden Estates, Section 9 and Eden Park, Section 8 and Section 9 be released and new bonds be issued only for those lots not yet sold. Following discussion it was the consensus of the Board to deny such request. Mr. Welch in his letter of October 8, 1981, recommended release of performance bonds for street signs in Cool Creek North, Section 12, 14 and 15, performance bonds for sidewalks and 10/13/81 Page 3 blacktop only for Cool Creek North, Section 15 and performance bonds for Cool Creek North, Section 16 on blacktop only. Mr. Welch's letter also recommended release of performance bonds for sanitary sewer in Foster Grove, Section 1 and water main service and curbs in Foster Grove, Section 2. Mr. Walker made a motion to release the bonds set out in Mr. Welch's letter of October 8 (attached to these minutes). Motion seconded by Mr. Swift and passed unanimously. Contract - McCullough & Associates - The Board was in receipt of a letter from Don McCullough requesting the Board to enter into a new contract as he is still working under the contract entered into in 1976. Mr. Walker stated he would like to have more time to look over the new contract and would like to see a copy of the 1976 contract. Mr. Walker made a motion to table the signing of a new contract with McCullough until next meeting. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:50 P.M. ATTEST: Jane A. Reiman, Mayor APPROVED: Dorothy J. Hancock, Clerk-Treasurer