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HomeMy WebLinkAboutBPW-09-14-81MINUTES OF THE BOARD OF PUBLIC WORKS MEETING SEPTEMBER 14, 1981 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on September 14, 1981. Board members Fred Swift and Billy Walker were present. Also present was City Attorney, John Pearce and Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of August 10, 19 and 24th. Motion seconded by Mr. Walker and passed unanimously. Old Business Computer, Clerk-Treasurer - Mayor Reiman stated the Council had asked for clarification regarding the bids on the computer for the Clerk-Treasurer's office. The Mayor had asked that a schedule of actions by the Council and Board be prepared with minutes of the meetings attached. The same had been prepared and the Mayor asked that they be made a part of the record. Mr. Swift stated the Board had accepted the bid of NCR/Systems Plus contingent upon financing. The financing was available now and felt it needed no further action. Mr. Walker asked for clarification from Arthur Young on negotiation of the contract and felt that once a bid was submitted, there was no negotiation. Arthur Young representatives, Mary Ann Bradley and Paul Druik stated this was for the City Attorney to check any contract prior to signing. The Board signed the bid acceptance for NCR/Systems Plus and asked the City Attorney to check the contracts with same and make a recommendation on the contract before signing at next meeting. Hunter's Creek Availability - R.L. Utterback from Schneider Engineering appeared in behalf of Ken Thompson and requested that the Board change their ruling of July 13, 1981, and grant Hamilton Western Utilities permission to serve Section I of Hunters's Creek Village on a permanent basis. Jack Johnson of Hamilton Western Utilities stated the Public Service Commission was reluctant to grant permission to proceed with the project with only a temporary service award. Mayor Reiman and Don Silvey from HNTB stated they had talked with the Public Service Commission and felt they understood the problem of wastewater districts and were told the Commission would grant permission to proceed with the agreement as is. Mr. Walker made a motion that the Board stand by its decision of July 13, 1981, granting permission for temporary service by Hamilton Western Utilities to Section I of Hunters Creek Village consisting of 73 homes until the City could serve the area. Motion seconded by Mayor Reiman and passed unanimously. Promotion of Fireman and Hiring of Fire Dispatcher - Mr. Walker made a motion to accept the recommendation of Chief Swails to hire a dispatcher to replace one moving into the fire force. Mr. Swift seconded the motion which passed unanimously. Mr. Walker 09/14/81 Page 2 then made a motion to promote Robert Hensley to the rank of Lieutenant. Motion seconded by Mr. Swift and passed unanimously. New Business Brookshire Village Bonds - Ed Nickell came before the Board and asked that the Board grant permission to proceed with Brookshire Village in two parts of 20 lots and 23 lots instead of the total 43 for purposes of bonding same since it is not economically feasible to develop the total 43 lots at this time. Mr. Swift asked Mr. Nickell the status of the streets and street lights in Brookshire Village. Mr. Nickell stated they were public streets and the covenants called for individual dusk to dawn yard lights in the area. Ornamental street lighting has already been installed at each entrance to the area. Mr. Walker made a motion to approve development of Brookshire Village in two phases, phase one being 20 lots numbered lOg thru 119 and 143 thru 151, phase two being 23 lots numbered 120 120 thought 142 for purposes of bonding. Motion seconded by Mr. Swift and passed unanimously. Brookshire Lift Station - Mr. Don Silvey of HNTB came before the Board and stated that the lift station was complete and working and recommended acceptance of same. Mr. Walker made a motion to accept the Brookshire Lift Station based on the recommendation of HNTB. Motion seconded by Mayor Reiman and passed unanimously. Availability - City Engineer, Tom Welch recommended approval of sewer availability to Indiana Implement Dealers Associates building in Bauer Commercial Park. Mr. Swift made a motion to approve sewer availability to the Indiana Implement Dealers Associates Building in the amount of 3.2 EDU's as per sewer Ordinance S-36 Section 5 not to exceed 640 gallons per day pursuant to the letter of recommendation by Tom Welch. Motion seconded by Mr. Walker and passed unanimously. Mr. Welch also recommended approval of water and sewer availability for Eden Village. Mr. Walker made a motion to approve water availability to Eden Village for 50 lots in the amounts of 50 EDU's of water per Water Ordinance A-57, Section 4 and 50 EDU's of sewer as per Sewer Ordinance S-36 Section 5 not to exceed an average daily flow of 15,500 gallons per day pursuant to letter of recommendation by Tom Welch. Motion seconded by Mr. Swift and passed unanimously. Change Order - Fire Station #4 - Harry Cooler, of Cooler, Schubert, Olds & Assoc., architects on fire station #4, came before the Board with proposed change order. The change order calls for acceleration and deceleration lanes on 131st Street as required by the State Highway Commission as 131st Street is also State Road 234. Mr. Swift commented that the State, County and City had been in controversy over the road for some time and although the lanes were a safety feature, he felt we could do it 09/14/81 Page 3 for less than the State specifications. Mr. Walker felt we had no choice as it was ordered by the State and made a motion to approve the change order and claim of Cooler, Schubert, Olds & Assoc. to implement the change order. Mr. Swift asked the City Attorney if perhaps there was some way to avoid incurring this expense. The meeting recessed at 5:50 P.M. and reconvened at 5:55 P.M. Mr. Walker made a motion to table discussion on the change order until next meeting after time for some research. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker had to leave the meeting at this point. Lease Agreement - Police Computer - Capt. Steve Babb presented the Board with a lease agreement, loan note and UCC forms to be signed to implement the financing of the police computer. The Board signed the papers and asked the Clerk-Treasurer to hold them until the State Board of Tax Commissioners has approved the additional appropriation for same. PSI Street Light Agreement - An agreement for monthly billing on street lights for Cool Creek North, Sections 11-14, Briar Lane Estates and Brookshire Village was received. The street lights are installed and paid for by the homeowners. Mr. Swift made a motion to approve the agreement with Public Service Indiana for street lighting in Cool Creek North, Sections 11-14, Briar Lane Estates and Brookshire Village in the amount of $6.01 per light per month. Motion seconded by Mayor Reiman and passed unanimously. Bike-A-Thon Street Route Approval - The Board was in receipt of a request for approval of a bike-a-thon route for St. Jude's Children's Research Hospital. Mr. Swift made a motion to approve the bike-a-thon route for September 19, 1981 from 9:00 A.M. to 2:00 P.M. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman gave the map and information to Capt. Babb. Hiring of Street Department Employee - The Board was in receipt of a letter from Street Supt. Phil Reddick, asking permission to hire Donald Mahaney into a vacant spot in the street department. Mr. Mahaney had been a CETA employee working in the street department whose funding has expired. Mr. Swift made a motion to hire Donald Mahaney as a permanent employee on the City payroll retroactive to August 28th. Motion seconded by Mayor Reiman and passed unanimously. Rearrangement of Offices - Mayor Reiman stated that the downstairs offices had been rearranged to move Larry LaMar out of the back office to where he could be more accessible. Buddy 09/14/81 Page 4 McCart was given Larry's old office so she would have a phone and air and the custodian was given the small office in the hall for supplies and his personal effects. Police Rules and Regulations - Mayor Reiman stated she had received the Rules and Regulations but had not had time to review them and this item would be continued on a temporary basis until review and recommendation could be made. Mr. Swift made a motion that the Rules and Regulations as proposed from the Police Commissioners be continued in effect on a temporary basis for 30 days. Motion seconded by Mayor Reiman and passed unanimously. Hiring Part Time Help for Building Commissioner's Office - Mayor Reiman requested permission to hire a part-time employee for $4.00 a hour for 4 hours a day and stated there was money in the budget for this position. Mr. Swift made a motion to hire a part- time employee for the Building Commissioners Office for 4 hours a day at a rate of $4.00 an hour. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift made a motion to write a letter to the State Highway Commission stating we will annex State Road 234 to the east edge of our city limits. Motion seconded by Mayor Reiman and passed unanimously. The City Attorney will write the letter. There being no further business to come before the meeting, the same was duly adjourned at 6:15 P.M. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer