HomeMy WebLinkAboutBPW-=09-28-81MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
SEP TEMBER 28, 1981
The meeting of the Board of Public Works was called to order by
Board member Fred Swift at 4:30 P.M. on Sept. 28, 1981. Board
member Billy Walker and Clerk -Treasurer were also present.
Minutes of the Sept. 24th meeting were amended to read in the
last paragraph, second line from bottom "bonds for development of
Brookshire Village in two phases, phase one being 20 lots
numbered". Mr. Walker made a motion to approve the minutes as
amended. Motion seconded by Mr. Swift and passed unanimously.
Old Business
Computer Contracts - Clerk-Treasurer - The Board was in receipt
of a letter from City Attorney, John Pearce, stating the
contracts from Systems Plus and NCR were in proper form for
execution. Mr. Walker requested that Mr. Pearce's letter be
attached to the contract file. Mr. Swift and Mr. Walker executed
the agreements.
New Business
Step III Grant - Sewer Plant - Don Silvey from HNTB, presented
the Board with a letter stating the U.S. Environmental Protection
Agency had approved a grant offer in the amount of $3,933,000 to
aid in construction of the expansion of South Plant. MR. Silvey
recommended acceptance of the grant. Mr. Walker made a motion to
accept the EPA grant in the amount of $3,933,000 and name Mayor
Reiman as signatory. Motion seconded by Mr. Swift and passed
unanimously.
Contract Re: South Plant - Mr. Silvey presented the Board with an
Agreement for Engineering Services during Construction of
Additions and Improvements to the Carmel, Indiana Wastewater
Facilities by and between the City of Carmel and Howard,
Needles,Tammen & Bergendoff. After discussion, Mr. Walker made a
motion to approve the above agreement. Motion was seconded by Mr.
Swift and passed unanimously.
Road Agreement - Chris White from Mid-States Engineering appeared
before the Board with a County Road Agreement regarding the 136th
Street in front of the Resherche subdivision which had been
signed by the County Commissioners and Ronald Gerwig, developer
of Resherche. Following discussion, Mr. Walker made a motion to
enter into the tri-party agreement regarding 136th Street in
front of Resherche'. Motion seconded by Mr. Swift and passed
unanimously.
09/28/81
Page 2
Availability Verification
a. Northview Christian Life Church - The Board was in receipt of
a letter from City Engineer recommending verification for water
and sewer availability. Mr. Walker made a motion to approve water
availability in the amount of .35 EDU's per water ordinance A-51
Section 4 and sewer availability in the amount of .35 EUD's per
sewer ordinance S-36 Section 5 and not to exceed 140 gallons per
day pursuant to recommendation of the City Engineer. Motion
seconded by Mr. Swift and passed unanimously.
b. Walker Dental Building - The Board was in receipt of a letter
from the City Engineer recommending verification for water and
sewer availability for the Walker Dental Building. Mr. Walker
made a motion to approve water availability in the amount of 2.8
EDU's per water ordinance A-51, Section 4 and sewer availability
in the amount of 1 EDU per sewer ordinance S-36, Section 5 not to
exceed average daily flow of 1120 gallons per day pursuant to
recommendation of the City Engineer. Motion seconded by Mr. Swift
and passed unanimously.
Bids - Bids were opened for a truck for the utility department
water softening salt, meters, fuel oil and chemicals as follows:
Truck
Foxworthy Ford (not on form 95) $5825.28
Don Hinds Ford 6000.00
Jerry Alderman Ford 6082.74
W. Hare & Son 6000.00
Dan Young Chevrolet 7155.00
Mr. Walker made a motion to refer the bids to Mr. Dougherty for
recommendation and award at the next meeting October 12th unless
it would be a savings to determine the bid prior to that time an,
if so, Mr. Dougherty could request a special meeting for
approval. Motion seconded by Mr. Swift and passed unanimously.
Cargill 1200 tons @ $32.56 per ton
Diamond Crystal 1200 tons @ $40.56 per ton
Morton Salt 1200 tons @ $32.62 per ton
Domtar(not on form 95) 1200 tons @ $31.18 per ton
Mr. Walker made a motion to refer the bids to Mr. Dougherty for
recommendation and approval at the October 12th meeting. Motion
seconded by Mr. Swift and passed unanimously.
09/28/81
Page 3
Meters
Pipe & Supply 5/8 x 3/4 Rockwell $29.75 ea.
1" Rockwell 65.66 ea.
2" Rockwell 211.69 ea.
Sidener Supply 5/8 x 3/4 Rockwell 30.80 ea.
1" Rockwell 69.82 ea.
2" Rockwell 218.65 ea.
Carlon Meters 5/8 x 3/4 Rockwell 29.10 ea.
1" Rockwell 61.45 ea.
2" Rockwell 208.00 ea.
Mr. Walker made a motion to refer the bids to Mr. Dougherty
for recommendation and approval at the October 12th meeting.
Motion seconded by Mr. Swift and passed unanimously.
Fuel oil
Farm Bureau #1 fuel oil $1.169
Mr. Walker made a motion to reject the bid and purchase the
fuel oil at market price as needed. Motion seconded by Mr.
Swift and passed unanimously.
Chemicals
Van Waters & Rogers
Chlorine - 150 lb. cylinder - .23 cents lb.
ton cylinder - 11.5 cents lb.
Sodium Fluoride .71 cents lb.
Jones Chemicals
Chlorine - 150 lb. cylinder - .23 cents lb.
ton cylinder - 11.5 cents lb
Sodium Fluoride .71 cents lb.
Ulrich Chemical
Chlorine - 150 lb cylinder - .23 cents lb.
ton cylinder - 11.5 cents lb.
Sodium Fluoride 69.62 cents lb.
Mr. Walker made a motion to refer the bids to Mr. Dougherty
for recommendation and award at the October 12th meeting.
Motion seconded by Mr. Swift and passed unanimously.
Hiring Part-time Secretary - Street Dept. - Mr. Reddick,
Street Superintendent, requested permission to hire a part-
time secretary to replace the secretary he had who had taken
full time employment. The money is in the budget for this
position. Mr. Walker made a motion to grant permission to
Mr. Reddick to fill this vacancy. Motion seconded by Mr.
Swift and passed unanimously.
09/28/81
Page 4
Bond Issue Claims - The Board was in receipt of claims from
McCullough & Associates and Smith, Pearce & Howard for their
work on the sewer revenue bond issue. Mr. Walker made a
motion to approve the McCullough Claim in the amount of
$20,492.35 seconded by Mr. Swift and passed unanimously.
Fire Station #4 - Mr. Swift stated the architect, Mr. Cooler
had advised the Board that completion may be held up on the
fire station if the Board did not act on the state highway
mandate on the acceleration and deceleration lanes. Mr.
Swift stated he still was not ready to make a decision since
we had no reply from the state highway commission as yet.
Mr. Walker stated that since we had requested reply by
October 1st, he felt the Board should wait until the October
12th meeting for any further action.
There being no further business to come before the meeting,
the same was duly adjourned at 5:30 P.M.
Approved:
Fred T. Swift, Presiding Officer
Attest:
Dorothy J. Hancock, Clerk-Treasurer