HomeMy WebLinkAboutBPW-08-10-81MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
AUGUST 10, 1981
The meeting of the Board of Public Works was called to order by
Mayor Reiman at 4:30 P.M. on August l, 1981. Board members Walker
and Swift were present. Also present was Clerk-Treasurer.
Mr. Swift made a motion to approve the minutes of July 15. Motion
seconded by Mr. Walker and passed unanimously.
Mayor Reiman stated she would like for the minutes to show that
the Board was saddened by the death of Mary Reddick, wife of Phil
Reddick, Street Dept. head.
Old Business
1. Availability - Spring Mill Properties - George Sweet, Dave
Houston and Al Oak came before the Board to request sewer and
water availability for Area A of Spring Mill properties.
Following discussion, Mr. Walker made a motion to allow sewer and
water availability to Area A, Spring Mill properties in the
amount specified on attached Exhibit B. Motion seconded by Mr.
Swift and passed unanimously.
New Business
1. Availabilities - a) Carmel Office Building - The Board was in
receipt of a letter from City Engineer, Tom Welch, recommending
approval on the request for water and sewer service for the
Carmel Drive Office Building. Following discussion, Mr. Swift
made a motion to approve water availability in the amount of 3.7
EDU's as per water ordinance A-51, Section 4, and sewer
availability of 18.6 EDU's as per sewer ordinance S-36, Section
5, not to exceed 720 gallons per day. Motion seconded by Mr.
Walker and passed unanimously.
b) Brookshire Village, Section 3 - The Board was in receipt of a
letter from City Engineer, Tom Welch, recommending the approval
of a request for sewer and water availability for 43 lots,
Brookshire Village, Section 3. Mr. Walker made a motion to
approve water availability in the amount of 43 EDU's as per water
ordinance A-51, Section 4, and sewer availability in the amount
of.43 EDU's as per sewer ordinance S-36, Section 5, not to exceed
17200 gallons per day. Motion seconded by Mr. Swift and passed
unanimously.
2. Bond Releases - a) Foster Grove, Section II sanitary sewers -
Mr. Welch came before the Board and recommended that the
performance bond for the sanitary sewer in Foster Grove Section
II be released subject to maintenance bonds being filed. Mr.
Welch stated inspection had been made and had passed the criteria
for the performance bond. Foster Grove, offsite sanitary sewers
- Mr. Welch also stated that the offsite sanitary sewers for
Foster Grove had also been inspected and the performance
08/10/81
Page 2
bonds were ready to be released. Mr. Walker made a motion to
release bond number 9455834, in the amount or $97,400 for the
sanitary sewer in Foster Grove in Section II, and bond number
9455557, in the amount of $60,800 for the sanitary sewer offsite
Foster Grove. Motion seconded by Mr. Swift and passed
unanimously.
3. Bids on Pickup Truck - City Engineer, Tom Welch opened bids
for a pick up trick for his department. The bids were as follows:
Pearson Ford $6,717.00 Trade in 100.00 Total 6,617.00
Foxworthy Ford 7,239.00 Trade in 200.00 Total 7,039.68
Don Hind - included a bid for a truck they have in stock that
does not meet the specifications for a price of $6,600.00 or one
to be ordered in meeting the specifications after the trade in
for $7,128.54.
Mr. Walker made a motion to refer the bids to Mr. Welch for
review and recommendation. Motion seconded by Mr. Swift and
passed unanimously.
4. Ingress and Egress, Range Line Road - Mayor Reiman stated she
had an easement for Ingress and Egress to be singed by the City
granting an easement to Parcels 20 & 21 on the Rangeline Road
project. The Mayor stated these documents had been looked over by
the City attorney. Mr. Walker made a motion to approve granting
the Ingress and Egress two Parcels 20 & 21 pursuant to the
agreement. Motion seconded by Mr. Swift and passed unanimously.
5. Brookshire Village - The Clerk-Treasurer stated that the
August 6, 1980 minutes approve by the Board show that Mr. Ed
Nickel had presented a platt for Sycamore Manor to the Board for
approval. At the same time Mr. Nickel had presented a platt for
Brookshire Village for approval. The minutes of the August 6,
1980 Board meeting reflect only the approval of the Sycamore
Manor. Upon request by Mr. Nickel and in the presence of Mr.
Welch, Mr. Nickel and Jim Anderson the Clerk-Treasurer did play
back the tape from August 6, 1980 which confirmed that the
Brookshire Village platt had also been signed at that meeting.
Mr. Nickel also has the platt which is signed and dated August 6,
1980. The Clerk-Treasurer requested that the Board insert into
the minutes of this meeting her memo along with confirmation of
the approval of Brookshire Village
platt. Mr. Swift made a motion to reiterate that the Board did
on Aug. 6,1980,
approve both the Sycamore Manor and the Brookshire Village plats.
Motion seconded by Mayor Reiman and passed unanimously.
08/10/81
Page 3
6. Awarding of Computer bids for Clerk-Treasurer's office - The
Clerk-Treasurer requested that the Board approve the bid,
contingent upon financing, of the NCR/System Plus bid for the
computer. She stated it was the recommendation of Arthur Young
that this be the system purchased, her recommendation and that
the City Council had made a motion to prepare an ordinance for an
additional appropriation based upon figures of the NCR/System
Plus bid. Mr. Walker made a motion to accept the bid of
NCR/System Plus contingent upon financing for a computer for the
Clerk-Treasurer office. Motion seconded by Mr. Swift and passed
unanimously.
7. Employment of Firemen - Chief Swails presented the Board with
a letter asking permission to employ Brad Bartrom, James
Spelbring, John Moriarity, and Billy D. Williams as probationary
firemen providing they pass their physical examination and are
approved by the fire pension board. The Chief pointed out that
funds have been budgeted for the above request and were necessary
upon the completion of Fire Station #4. The Fire Chief stated
that James Spelbring would be moving from the position of
dispatcher into the fire force. Mr. Walker made a motion to
employ Bartrom, Moriarity and Williams and to transfer Spelbring
pursuant to Chief Swails letter. Motion seconded by Mr. Swift and
passed unanimously
8. Promotion of Firemen - Chief Swails presented a letter to the
Board requesting permission to promote Stanley Callahan, from the
rank of lieutenant to the rank of captain. This promotion would
be affective beginning with the Oct.6th pay period and the
planned opening for the new fire station. Mr. Swift made a motion
to approve the promotion of Stan Callahan. Motion seconded by
Mayor Reiman and passed unanimously.
Mayor Reiman stated that Chief Swails would need approval from
the Board to employ a dispatcher to replace James Spelbring. Mr.
Swift made a motion to grant permission to Chief Swails to
replace the dispatcher being transferred. Motion seconded by Mr.
Walker and passed unanimously.
There being no further business to come before the meeting, the
same was duly adjourned at 5:50 PM.
APPROVED:
Jane A Reiman, Mayor
ATTEST:
Dorothy J Hancock, Clerk-Treasurer