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HomeMy WebLinkAboutBPW-08-10-81MINUTES OF THE BOARD OF PUBLIC WORKS MEETING AUGUST 10, 1981 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on August l, 1981. Board members Walker and Swift were present. Also present was Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of July 15. Motion seconded by Mr. Walker and passed unanimously. Mayor Reiman stated she would like for the minutes to show that the Board was saddened by the death of Mary Reddick, wife of Phil Reddick, Street Dept. head. Old Business 1. Availability - Spring Mill Properties - George Sweet, Dave Houston and Al Oak came before the Board to request sewer and water availability for Area A of Spring Mill properties. Following discussion, Mr. Walker made a motion to allow sewer and water availability to Area A, Spring Mill properties in the amount specified on attached Exhibit B. Motion seconded by Mr. Swift and passed unanimously. New Business 1. Availabilities - a) Carmel Office Building - The Board was in receipt of a letter from City Engineer, Tom Welch, recommending approval on the request for water and sewer service for the Carmel Drive Office Building. Following discussion, Mr. Swift made a motion to approve water availability in the amount of 3.7 EDU's as per water ordinance A-51, Section 4, and sewer availability of 18.6 EDU's as per sewer ordinance S-36, Section 5, not to exceed 720 gallons per day. Motion seconded by Mr. Walker and passed unanimously. b) Brookshire Village, Section 3 - The Board was in receipt of a letter from City Engineer, Tom Welch, recommending the approval of a request for sewer and water availability for 43 lots, Brookshire Village, Section 3. Mr. Walker made a motion to approve water availability in the amount of 43 EDU's as per water ordinance A-51, Section 4, and sewer availability in the amount of.43 EDU's as per sewer ordinance S-36, Section 5, not to exceed 17200 gallons per day. Motion seconded by Mr. Swift and passed unanimously. 2. Bond Releases - a) Foster Grove, Section II sanitary sewers - Mr. Welch came before the Board and recommended that the performance bond for the sanitary sewer in Foster Grove Section II be released subject to maintenance bonds being filed. Mr. Welch stated inspection had been made and had passed the criteria for the performance bond. Foster Grove, offsite sanitary sewers - Mr. Welch also stated that the offsite sanitary sewers for Foster Grove had also been inspected and the performance 08/10/81 Page 2 bonds were ready to be released. Mr. Walker made a motion to release bond number 9455834, in the amount or $97,400 for the sanitary sewer in Foster Grove in Section II, and bond number 9455557, in the amount of $60,800 for the sanitary sewer offsite Foster Grove. Motion seconded by Mr. Swift and passed unanimously. 3. Bids on Pickup Truck - City Engineer, Tom Welch opened bids for a pick up trick for his department. The bids were as follows: Pearson Ford $6,717.00 Trade in 100.00 Total 6,617.00 Foxworthy Ford 7,239.00 Trade in 200.00 Total 7,039.68 Don Hind - included a bid for a truck they have in stock that does not meet the specifications for a price of $6,600.00 or one to be ordered in meeting the specifications after the trade in for $7,128.54. Mr. Walker made a motion to refer the bids to Mr. Welch for review and recommendation. Motion seconded by Mr. Swift and passed unanimously. 4. Ingress and Egress, Range Line Road - Mayor Reiman stated she had an easement for Ingress and Egress to be singed by the City granting an easement to Parcels 20 & 21 on the Rangeline Road project. The Mayor stated these documents had been looked over by the City attorney. Mr. Walker made a motion to approve granting the Ingress and Egress two Parcels 20 & 21 pursuant to the agreement. Motion seconded by Mr. Swift and passed unanimously. 5. Brookshire Village - The Clerk-Treasurer stated that the August 6, 1980 minutes approve by the Board show that Mr. Ed Nickel had presented a platt for Sycamore Manor to the Board for approval. At the same time Mr. Nickel had presented a platt for Brookshire Village for approval. The minutes of the August 6, 1980 Board meeting reflect only the approval of the Sycamore Manor. Upon request by Mr. Nickel and in the presence of Mr. Welch, Mr. Nickel and Jim Anderson the Clerk-Treasurer did play back the tape from August 6, 1980 which confirmed that the Brookshire Village platt had also been signed at that meeting. Mr. Nickel also has the platt which is signed and dated August 6, 1980. The Clerk-Treasurer requested that the Board insert into the minutes of this meeting her memo along with confirmation of the approval of Brookshire Village platt. Mr. Swift made a motion to reiterate that the Board did on Aug. 6,1980, approve both the Sycamore Manor and the Brookshire Village plats. Motion seconded by Mayor Reiman and passed unanimously. 08/10/81 Page 3 6. Awarding of Computer bids for Clerk-Treasurer's office - The Clerk-Treasurer requested that the Board approve the bid, contingent upon financing, of the NCR/System Plus bid for the computer. She stated it was the recommendation of Arthur Young that this be the system purchased, her recommendation and that the City Council had made a motion to prepare an ordinance for an additional appropriation based upon figures of the NCR/System Plus bid. Mr. Walker made a motion to accept the bid of NCR/System Plus contingent upon financing for a computer for the Clerk-Treasurer office. Motion seconded by Mr. Swift and passed unanimously. 7. Employment of Firemen - Chief Swails presented the Board with a letter asking permission to employ Brad Bartrom, James Spelbring, John Moriarity, and Billy D. Williams as probationary firemen providing they pass their physical examination and are approved by the fire pension board. The Chief pointed out that funds have been budgeted for the above request and were necessary upon the completion of Fire Station #4. The Fire Chief stated that James Spelbring would be moving from the position of dispatcher into the fire force. Mr. Walker made a motion to employ Bartrom, Moriarity and Williams and to transfer Spelbring pursuant to Chief Swails letter. Motion seconded by Mr. Swift and passed unanimously 8. Promotion of Firemen - Chief Swails presented a letter to the Board requesting permission to promote Stanley Callahan, from the rank of lieutenant to the rank of captain. This promotion would be affective beginning with the Oct.6th pay period and the planned opening for the new fire station. Mr. Swift made a motion to approve the promotion of Stan Callahan. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman stated that Chief Swails would need approval from the Board to employ a dispatcher to replace James Spelbring. Mr. Swift made a motion to grant permission to Chief Swails to replace the dispatcher being transferred. Motion seconded by Mr. Walker and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:50 PM. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer