Loading...
HomeMy WebLinkAboutBPW-07-13-81MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JULY 13, 1981 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on July 13, 1981. Board members Fred Swift and Billy Walker were present, as was City Attorney, John Pearce and Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of the June 22 meeting. Motion seconded by Mayor Reiman and passed unanimously. New Business Carmel Knoll- Inngate Apartments - Street Lights - Mayor Reiman explained to represent atives, Liz and Wayne Wilson, that when residents wanted street lights it was the procedure for the residents to request a survey from Public Service Indiana. If street lights were desired the residents paid the initial costs and the Cit,y paid the electric bill. Mayor Reiman stated that since the area was apartment complexes, the owners or managers should be contacted. Mr. & Mrs. Wilson thanked the Mayor for the information. Agreements for Work on Sewer Bond - Don McCullough of McCullough and Associates stated that pursuant to prior bond ordinances the records of the sewage works must be analyzed and all showings shall be prepared by a CPA employed by the City for that purpose and who shall certify that he has no pecuniary interest in said improvements or extensions or the financing thereof, other than to analyze said records and prepare said show. Mr. McCullough recommended the City employ Mr. Stephen H. DeMotte for such purpose and presented an agreement for such purpose. Mr. Swift made a motion to engage Mr. Stephen H. DeMotte for an analysis of the sewage works pursuant to Ordinance S-22. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift made a motion to retain the law firm of Smith, Pearce and Howard to do the necessary legal work on the sewer bond issue. Motion seconded by Mayor Reiman and passed unanimously. Availabilities - Spring Mill - George Sweet, Al Oak and Mike Houston came before the Board to request sewer availability for Springmill Properties. The Board first discussed Area A which consists of approximately 115 acres and are within the City planning area. Mr. Sweet stated he realized it would be their responsibility to hook up to the Carmel facility and Mr. Silvey of HNTB stated this area had been planned for in the design of expanded facilities of the North-South Interceptor. Mr. Swift made a motion to give tentative approval for sewer availability for Area A pending information on capacity needed to be forthcoming at the July 27th BPW meeting and upon completion of the N-S Interceptor. Motion seconded by Mayor Reiman and passed unanimously. Mr. Sweet asked the Board to ask the Clay Regional Waste District to permit Carmel to serve Area B. Mayor Reiman 07/13/81 Page 2 stated he was not in favor of doing so at this time because the facility expansion was being paid for by Carmel users and should first serve them. Mayor Reiman stated that Mr. Sweet should also come to the City for water service to the area. York Subdivision - Mark Runkle came before the Board to request sewer availability to York Subdivision. Mr. Don Silvey of HNTB stated capacity had been planned for this area following completion of the N-S Interceptor. There was some confusion as to the amount of availability needed and the Board asked Mr. Rankle to return on the 27th with clarification of his request. Mayor Reiman asked Mr. Rankle to bring with him a letter stating there would be no remonstrance against annexation of the subdivision. Stonehedge - Tom Wilson and Stan Neal came before the Board to request sewer availability for Stonehedge Estates, Section Four. The plat had been approved in 1977 but they had not been able to obtain an SPC 15 construction from the State due to the ban on the north treatment plant. Following discussion, Mr. Walker made a motion that Stonehedge, Section Four be allowed to pursue obtaining an SPC 15 construction permit from the State with the understanding that there be no connections made until the N-S Interceptor is completed. Motion seconded by Mr. Swift and passed unanimously. Westfield Facilities Plan - James Williamson and John Kupke came before the Board to request the City as lead agency on the Clay Regional Waste District to sign a letter of submittal for the Westfield segment of the Regional Facilities Plan. Mayor Reiman signed the letter for Westfield. Hunter's Creek - Ken Thompson, Developer, and Dave Berry of Schutz & Thompson came before the Board to request removal of Hunter's Creek from the Carmel sewer planning area. Mr. Thompson stated that Carmel could not serve the area and it was to costly to wait for the N-S Interceptor. Mr. Thompson presented the Board with a letter stating Hamilton Western Utilities is willing to serve the area with sewer and water. Mr. Thompson stated final negotiations had not been made with Hamilton Western awaiting release from Carmel. Following discussion, Mr. Swift made a motion that Hunter's Creek, Sec. I be permitted to be served for sanitary sewer by Hamilton Western Utilities until the Carmel sewer can serve the area. Mr. Walker amended the motion to add that upon, notification to Mr. Thompson by the City that it is able to serve the area, construction to hook-up with Carmel must be started within 90 days and completed within 180 days. Mr. Walker seconded the motion as amended and the motion passed unanimously. Mr. Walker made amotion to release the water availability in Section I of Hunter's Creek. Motion seconded by Mayor Reiman and passed unanimously. 07/13/81 Page 3 Jaycee Cancer Road Block - The Board was in receipt of a letter from Williamson requesting permission to set up a roadblock for the Carmel-Clay Jaycees to collect for cancer. Mr. Swift made a motion to allow the Jaycees to set up a roadblock on Saturday, August 8 from 10:00 a.m. to 2:00 p.m. at the inter section of Rangeline and Main. Motion seconded by Mr. Walker and passed unanimously. Opening of Computer Bids - Bids for a computer system for the Clerk-Treasurer's office were opened and were as follows: Merchants Capital Corp. $110,828.00 Burroughs 67,795.34 IBM (hardware only) 34,164.00 Systems Plus Inc.(software) 13,500.00 = NCR 52,299.95 =65,799.95 Mr. Walker made a motion to refer the bids to the Clerk- Treasurer consultants and committee for recommendation. Motion seconded by Mr. Swift and passed unanimously. Application for Step III Grant - Mr. Silvey of HNTB presented the Board with the applications for the Step III Sewer Grant. Mr. Swift made a motion to submit the application for the State III Grant and designate the Mayor as signatory. Motion seconded by Mr. Walker and passed unanimously. Agreement on Gray Road - Mr. Ken Thompson presented the Board with an agreement between himself and the County Commissioners for upgrading and repair of Gray Road between Main Street and Smoky Row Road. Mayor Reiman suggested that instead of bearing the cost himself, Mr Thompson should contact the other developers along that strip of road and have them share the costs involved. There being no further business to come before the meeting, the same was duly adjourned at 6:25 PM. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer