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HomeMy WebLinkAboutCCM-05-18-81MINUTES OF THE MEETING OF THE COMMON COUNCIL MAY 18, 1981 The meeting of the Common Council of the City of Carmel was called to order by Mayor Reiman at 7:30 P.M. on May 18, 1981. Council members Shepherd, Fleming, McMullen, Johnson, Walker, Kerr and Garretson were present. City Attorney, Mike Howard was in attendance as was Assistant Clerk-Treasurer. Invocation was given by Mr. Walker followed by the Pledge of Allegiance. Mayor Reiman presented Chuck Koeppen with a "Key to the City" pin. Mr. Koeppen lives in the community with his family and teaches at Carmel High School as well as coaches track and cross-country. He is a four time cross country state champ and was named runner up this year. Mr. Koeppen was named two times outstanding AUU State distance runner. He served on the committee and is Mini-Marathon winner in the Carmel Classic. He was also recently featured in Star Magagine. Mr. Koeppen is a great inspiration to his teams and his community by the examples he sets. Mr. Johnson made a motion to approve the minutes of May 4th. Mr. Garretson amended the minutes under the Cable TV Franchise Resolution to include in the report he have that he alerted the Council to the probability that all franchise fees be budgeted to the Council for 1982 rather than the general fund. Mrs. Kerr amended the minutes to reflect her reason for abstaining on Ordinance Z-171. She stated that she wished to abstain from voting since the amendment was not initiated at a legally constituted meeting and she does not feel it has authenticity, and therefore she wished to abstain. Mrs. Kerr made a motion to approve the minutes of May 4th as amended. Motion seconded by Mr. Johnson passed unanimously. Mr. Johnson made a motion to approve the minutes of May 5th special meeting. Motion seconded by Mrs. McMullen and passed unanimously. Old Business Ordinance D-295 - Ordinance establishing deferred compensation plan for City of Carmel - Mr. Garretson made a motion to amend Ordinance D-295 by striking all the language and replacing it with the amended ordinance and having Mayor Reiman read the amended ordinance. Mayor Reiman read amended Ordinance D-295. Motion seconded by Mr. Fleming and passed unanimously. Mr. Howard explained the language used in the original ordinance was from a form prepared by PEPSCO and was referred to the conference of Mayor'sProgram which we did not have. After discussion with Mr. Kelley, it was decided it was not necessary to refer directly to that document. The other major change in the original ordinance is to only allow the police department, at the present time, to draw on this plan to be effective immediately, and at a later date when either a computer or payroll service would be available, all other City employees would have the option of going on the plan. Discussion ensued. Mr. Garretson moved to table action on Ordinance D-295. Motion seconded by Mrs. Kerr and passed unanimously. Mayor Reiman then appointed a committee to review the City's insurance policies other than health insurance. Due to the growth of the City and its needs, sort of revision in the policies may be necessary. She stated that after those policies were reviewed then the health insurance would be looked at by this committee. She asked that Mr. Johnson serve as chairman with Mrs. McMullen and Mr. Fleming on the committee. Mr. Shepherd stated he felt a committee of insurance agents be formed to look into the City's needs. Mr. Johnson explained that that was his intent. City Council Meeting May 18, 1981 Page Two Resolution 5-4-81-1 - Cable TV Franchise - Mr. Garretson made a motion to amend the Resolution as introduced May 4th and strike everything that was in it and replace it with the new Resolution passed out this evening with the only changes being made in the correction of spelling and a new siqnature page. Mr. Johnson seconded the motion. Mrs. Kerr objected to acting on a revised Resolution which she just received this evening. The amendment to the Resolution passed with 6 aye votes and Mrs. Kerr voting nay. Mrs. McMullen made a motion to strike the words "Hamilton County" in the openinq paragraph and putting the word "Indiana" in their place. Motion seconded by Mr. Garretson. Motion passed with 6 aye votes and Mrs. Kerr abstaining. Mr. Johnson made a motion to approve Resolution 5-4-81-1. Motion seconded by Mr. Fleming and passed with 6 aye votes and Mrs. Kerr abstaining. Inducement Resolution for EDC Bond Regarding Mohawk Landing- Mr. Garretson made a motion 5-18-81-1 and waive the reading. Motion seconded by Mr. Johnson and passed unanimously. Mr. G. William Armstronq came before the Council with his presentation on construction of an office building to be located at 126th St. and Rangeline Road. The development is a 16,000 sq. ft. office and service development. His concept is office space with retail type exposure. The financing Mr. Armstrong requested is a $700,000 first mortage to be secured by himself as a general partner and the real estate. Some of the Council members commended Armstrong and the EDC for providing very thorough information to them. Mrs. McMullen made a motion to adopt Resolution 5- 18-81-1. Motion seconded Mrs. Kerr and passed unanimously. The meeting convened at 8:40 P.M. and reconvened at 8:45 P.M. New Business Ordinance approving EDC bonds for Coots, Henke & Wheeler - Mr. Garretson made a motion to introduce Ordinance D-297 and waive the readinq of same. Motion seconded by Mr. Johnson and passed unanimously. Mr. Coots came before the Council stating they had been through the procedures of going before the Plan Commission and the EDC gaininq approval from both. He is now before the Council asking for their approval on an inducement resolution for property located on Carmel Drive in fron of the Carmel Raquet Club. Mr. Coots told the Council the facility is a 7500 sq. ft. office building in which his firm will operate approximately half of the building. The amount of the bonding authority is $525,000 for construction of the building. Mr. Johnson made a motion to suspend the rules and act on Ordinance D- 297. Motion seconded by Mr. Walker and passed unanimously. Mr. Johnson made a motion to adopt Ordinance D-297. Motion seconded by Mr. Walker and Dassed with 6 aye vnte and Mr. Garretson abstaininq. Special Appropriation - Mayor's Budqet - Mayor Reiman had submitted a letter to the Council asking for their consensus ta apPropriate additional funds to the Mayor's budget account #2-215, Promotion of City, because the account was depleted due to a large purchase made at the beqinninq of 1981. Mayor Reiman also asked for additional funds to replace the steps in front of City Hall per request frnm IOSHA; and also to paint the trim around the City Building. Mr. Garretson suggested that the Mayor prepared an ordinance from the general fund transferring $2000 and also prepare a transfer ordinance from Cumulative Capital Improvement fund to bring back to the next meeting. Fire Station #4 - Additional Funds - Mr. Harry Cooler, architect from Cooler, Schubert & Olds Assoc. came before the Council. Mr.A Cooler explained that he had reviewed City Council Meetinq May 18, 1981 Page Three the two lowest bids on the construction of Fire Station #4 being Indiana Construction Systems, Inc. at $238,744 and TetraCor Inc. & Fineberg & Assoc.-joint at $235,000. All bids received were higher than expected. Dorothy Hancock, Clerk-Treasurer had prepared a statement for Council members pointing out that thus far she had earned over $18,000 in interest on the monies invested from the G.O. Bond, and that perhaps the rest of the monies needed for construction of Fire Station #4 could be generated from the same source rather than using funds from Cumulative Capital Improvement or Revenue Sharing. Council members agreed that the Indiana Construction Systems Inc. bid at a price of $238,744 for the 4500 sq.ft. building providing a unit cost of $53.00 a sq. ft. was a reasonable figure. Resolution on Fees connected to IWC Purchase - Mr. Walker made a motion to introduce Resolution 5-18-81-2. Motion seconded by Mr. Johnson and passed unanimously. The Council went into discussion regarding the rate of interest that should be placed in the Resolution. Mr. Garretson stated that in the past monies borrowed by the City were borrowed at a rate of .5 of prime rate plus .5%. Mr. Garretson felt two questions needed answered, 1) What kind of interest are investments drawing and 2) What type of rate will the City get on borrowed monies. Mr. Walker moved to table action on Resoltuion 5-18-81-2. Motion seconded by Mrs. Kerr and passed unanimously. Resolution 5-18-81-2 was shown as introduced. Other Business Mr. Johnson submitted a letter to the Council regarding the new stop sign at 126th St. and Auman Dr. He had been approached by residents of the Carmel Meadows area asking if the 3-way stop sign at 126th St. and Auman Dr. could be reconsidered and a sign placed on the North side of 126th St. at Lexinqton. Mr. Garretson stated a sign should be placed on the South side of 126th St; as well as the North side. Mayor Reiman suggested placing a red flasher and asked if there were any objections to her findina out the cost to do so. Mr. Johnson said he would have an amendment to the ordinance drawn up and bring it back to the next meeting. Mr. Johnson made a motion to add an item to the agenda. Motion seconded by Mr. Fleming and passed unanimously. Mr. Johnson stated the Council's appointee to the Library Board needed to be made. Mr. Garretson made a motion to reappoint Mr. Stan Brooke to the Library Board. Motion seconded by Mr. Shepherd and passed unanimously. Mr. Garretson stated he had no objections to the new hours of City employees but felt all City offices should be open during the lunch hours Mr. Johnson moved to adjourn. Motion seconded by Mr. Walker and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 9:53 P.M. APPROVED: ATTEST