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HomeMy WebLinkAboutCCM-04-20-81 MINUTES OF THE CITY COUNCIL MEETING APRIL 20, 1981 The meetina of the City Council was called to order by Mayor Jane Reiman at 7;30 P.M. on April 20, 1981. Council members Shepherd, Fleming, McMullen, Johnson, Kerr, lker and Garretson were present. Also present were City Attorney's, John Pearce and Mike Howard as well as Clerk-Treasurer. Invocation was qiven by Billy Walker followed by the Pledge of Alleqiance. Police Chief Lowe presented a letter of commendation to Col. William Collins for his alert action on apprehending burglary suspects while in the act of committinq a crime. A letter will also be presented to Larry Evans for his assistance in the arrest. Chief Lowe and Mayor Reiman then presented plaques to the following citizens of the community for their help with the new police station: Bill Haskett, Frank Fleming, Spring Green Garden Club, Bryce Benson and Tom Hamblen. Mrs. Kerr made a motion to amend the minutes cf April 13th stating her reason for feeling the meeting was in violation of the Sunshine Law i.e. that notice of the meeting was not posted on the door of City Hall 48 hours in advance of the meeting and to approve the minutes as amended. Motion seconded by Mr. Johnson and passed unanimously. Mr. Fleming made a motion to approve the minutes of April 6th. Motion seconded by Mr. Walker and passed unanimously. Old Business Ordinance Z-172 - Ordinance Amendinq Subdivision Regulations and Zoning Or dinance Z-160 - Mrs. Kerr made a motion to approve Ordinance Z-172 Motion seconded by Mr. Johnson. Mrs. Kerr then made a motion to amend the ordinance by deleting Section 3.8.2. as the minutes of the Plan Commission reflected that the Ordinance was to be sent to the Council with that section deleted. Mr. Garretson asked the City Attorney if this was proper to amend the ordinance on the minutes of the Plan Commission without sending it back. Mr. Howard stated he felt this was sufficient. Mr. Garretson then asked if the minutes of the Plan Commission had been approved. Mrs. Kerr stated they had not been approved and Mr. Howard stated that could pose a problem. Mrs. Kerr withdrew her previous motions and Mr. Walker made a motion to table action on Ordinance Z-172 to the first meeting in May when the Plan Cnmmission had approved the minutes. Motion seconded by Mrs. McMullen and passed unanimously. Mrs. Kerr stated the Plan Commission was tryinq to bring the Zoning Ordinances into line with the statutes and wculd be trying to bring several amendments to thr Council a couple of times a year with necessary changes. Ordinance D-295 - Ordinance Establishinq a Deferred Compensation Plan for the City of Carmel - Mr. Garretson asked the Clerk-Treasurer if she had evaluated the plan insofar as it would cost the City to implement this plan in man-hours and money. She stated she had checked with the computer company doing the payroll and they had stated that cost-wise there would be a fee of $40 to begin the plan and 20¢ for each chance thereafter as well as costs for any report that would be needed. She also stated that she had contacted the lRS and the Indiana Department of Revenue and had not been able to get proper information as to what reports they would require. She also stated that Mr. Pearce had looked at the agreement and had several questions on the responsibilities of the City. Mr. Pearce stated he had an ordinance prepared but had several City Council Meeting April 20, 1981 Page Two questions and needed to talk to Mr. Kelly. Mr. Garretson made a motion to table action on Ordinance D-295 until the May 4 meeting. Motion seconded by Mr. Fleming and passed unanimously. Computer Consultant Proposals - Clerk-Treasurer, Dottie Hancock, stated that the proposals from three firms were ready and asked if the Council had any questions. Mrs. Kerr stated that since one proposal had just been delivered to them prior to the meeting that no decision should be made this eveninq. Mary Ann Bradley and Bill Wysocki from Arthur Young and Company were present and proceeded to answer questions from the Council. Mr. Johnson suqgested that perhaps the consultants could break their proposals down into three steps 1) establish a need or lack thereof for a computer system 2) write specifications for a system and 3) evaluate bids and help with recommendation by the Clerk Treasurer. Following discussion Mr. Garretson suggested that the Clerk-Treasurer prepare an ordinance for an additional appropriation for the most expensive of the consultants and advertise for a public hearinn for the next meetinn. He also asked that the three firms be askcd to break dnwn their proposals into the three steps. Mr. Garretson made a motion to aopoint a committee composed of Mr. Walker, Mr. Johnson, Mrs. Kerr, Mrs. McMullen and the Clerk-Treasurer to evaluate the consultant proposals and make a recommendation to the Council at the May 4 meeting. Motion seconded by Mr. Shepherd and passed unanimously. New Business Amendment to Ordinance Z-160 regarding Flood Plain - Mr. Garretson made a motion to introduce Ordinance Z-173 and dispense with the reading of same. Motion seconded by Mrs. Kerr. Mr. Anderson, Building Commissioner stated that this amendment was to channe the wordinq on the flood plain to conform to the wordina as mandated by the federal anvernment for federal flood insurance. Mr. Anderson stated that a copy of the Ordinance with the changes had to be back by May 19. Mr. Garretson suggested that since this had to go the Plan Commission for recommen- dation, perhaps the Council could have a special meeting on May5 with the Plan Commission so that the Council could act on the Ordinance as soon as the Commission had made their recommendation. It was decided that a special meeting would be held on May5, 1981 at 7:30 P.M. for the purpose of action on Ordinance Z-173. Mr. Anderson will take care of the newspaper notice of public hearing. Ordinance Z-173 was shown as introduced. Automatic Traffic Signal at Carmel Drive, Marsh Mall Drive and Ayr-Way Drive City Attorney, John Pearce stated that City Code 4103A~nd 4103(b~ aave the Board of Public Works the authority to determine where automatic traffic signals were needed and 4122(b) set out penalties therefore and no ordinance was needed for the installation of an automatic traffic sinnal at the above location. Mr. Johnson stated that the Traffic Study Committee was workina on private funding for the installation of the light. Other Business Mr. Garretson made a motion that discussion on Ordinance Z-171 be added to the agenda. Motion seconded by Mr. Fleming and passed unanimously. Discussion on a memorandum from Mr. Badner of the Plan Commission ensued. Mr. Garretson stated that since the object is to aet somethina both the Plan Commission and the Council could agree on, perhaps the Council should let their preference of alternate wording for point 2 be known before the Plan Commission meeting on April 21. Followinq discussion, Mr. Garretson made a motion that a straw vote be taken on what would be an acceptable alternative to #2 of Ordinance Z-171- City Council Meeting April 20, 1981 Page Three Motion seconded by Mr. Johnson and passed with 6 ayes, Mrs. Kerr abstainina. Vote was taken with Mr. Garretson voting with "A" would be acceptable, Mr. Garretson, Mr. Fleming, Mrs. McMullen, Mr. Shepherd, Mr. Walker and Mr. Johnson voted that "B" would be acceptable and there were no votes for "C". It was the consensus of the Council that the rewording for 3. as set out in the memorandum was acceptable and that the Council was more concerned that the ordinance address sians tha anything else mentioned in the Ordinance. Copy of memorandum attached to minutes fnr reference. Announcements Mayor Reiman stated the siren was up and working on Fire Station #3 and that she had talked with Our Lady of Mt. Carmel concerning the installation of the fifth siren at that location. She felt that approval would be given for the installation of the siren which has arrived and is ready for installation. Mayor Reiman also announced that there would be an Open House on Sunday, April 26, for the new meetinq room from 1 until 3 and the public was invited. Mr. Garretson announced that the construction of the meeting room would in all probability be approximately $1700 under projected costs includinq the landscaping. This would brinq the cost per square foot, includinn landscaping to approximately $26.80 per square foot. Mrs. Kerr announced that the Plan Commission meetin~ April 21 would be held at the Carmel Junior High School. Mr. Walker announced that the stop siqn at 126th and Auman had been erected and that the people in his area did appreciate the sign and the action of the Council. Mr. Walker also announced that there would be another drug meeting at Carmel Junior Hiqh School on April 29. There being no further business to come before the meeting, the same was duly adjourned at 9:25 P.M. APPROVED: ATTEST: