HomeMy WebLinkAboutBPW-01-21-81MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
JANUARY 21, 1981
The meeting of the Board of Public Works was called to order by
Board member Billy Walker at 4:30 P.M. Also present was Board
member Fred Swift and Assistant Clerk-Treasurer.
Mr. Swift made a motion to approve the minutes of January 7,
1981. Motion seconded by Mr. Walker and passed unanimously.
Mr. Walker moved to approve claims # 6758 to #7154 in the amount
of $2,037,872.28. Motion seconded by Mr. Swift and passed
unanimously.
Old Business
Accept Bid for Fire Engine - Fire Chief Swails came before the
Board with his recommendation to accept the bid for the new fire
engine, which were taken on Dec. 17, 1980. Chief Swails pointed
out that the lowest bidder did not meet specifications on certain
items. (See attached letter) The Chief's recommendation for the
fire engine is Quality Fire Truck (Howe-Grumman) at a bid of
$108,266.00.
Mr. Walker made a motion based on the letters submitted by Chief
Swails to award the bid on the fire engine to Quality Fire Truck
Inc. (Howe-Grumman). Motion seconded by Mr. Swift and passed
unanimously.
Open Proposals for Architectural Designs - Informal bids were
opened for architectural designs for the new fire station by
Chief Swails. The bids were as follows:
Wright, Porteous and Lowe 13,000.00
J.D. Henry & Associates 6,000.00 basic service
+ additional services
Cooler, Schubert, Olds & Assoc. 10,000.00
Robert Langston Const. 10,000.00
Robert H. Turner AIA Architect 6% of total cost
Sebree, Craig & McKnight 20,000.00
Meranda & Associates 9,500.00
Fortress Engineering 17,000.00
Cole Associates hrly rate - 2.7 x Direct P/R
consultant - 1.2 x actual construction - max. 9800.00
LOM Corporation hrly rate - 33.50 - or max.
of 14,800.00
Chief Swails asked that a special meeting be set up so the bid
could be awarded as soon as possible to keep up with the time
schedule. He also asked that City Engineer, Tom Welch, review the
proposals with him. Mr. Walker set a meeting for Jan. 26, 1981 to
award the bid.
01/21/80
Page 2
Street Lights - Cool Creek North - A letter from Erik Spencer to
Dottie Smith dated 1/13/81 (attached to these minutes) showed
proposals for 18 ornamental street lights throughout Cool Creek
North. The letter stated a contribution of $2400.00 would be
required for the City to Day the standard overhead rate of $6.01.
Mr. Walker felt the item should be tabled until further
information could be obtained from the Mayor's office concerning
this item and one similar to it in Briar Lane.
New Business
Bond Releases - Section 2, Brookshire Lakes - City Engineer, Tom
Welch requested that after having made final inspection of
Brookshire Lakes Section 2 on the suggested items be released.
Mr. Walker made a motion to release the maintenance bonds
Resolution 1-1-21-81. Motion seconded by Mr. Swift and passed
unanimously.
Bond Release - Section 2, Briar Lane - City Engineer, Tom Welch
requested that after having made final inspection of Briar Lane
Section 2, the suggested items be released. Mr. Swift moved to
accept Resolution 2-1-21-81. Motion seconded by Mr. Walker and
passed unanimously.
Other Business
Police Chief Jerry Lowe came before the Board with a letter
expressing his feelings on the trip he and Utilities Manager, Jim
Dougherty made to Bloomington to view their in-house computer
system set up by NCR. Chief Lowe felt the system was completely
useless to his needs. Mr. Walker stated that this item should go
on the agenda for the next regular Board of Public Works meeting.
There being no further business to come before the meeting, the
same was duly adjourned at 5:33 P.M.
APPROVED:
Billy L.Walker, Presiding Officer
Attest:
Dorothy J. Hancock, Clerk-Treasurer