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HomeMy WebLinkAboutBPW-01-21-81MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JANUARY 21, 1981 The meeting of the Board of Public Works was called to order by Board member Billy Walker at 4:30 P.M. Also present was Board member Fred Swift and Assistant Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of January 7, 1981. Motion seconded by Mr. Walker and passed unanimously. Mr. Walker moved to approve claims # 6758 to #7154 in the amount of $2,037,872.28. Motion seconded by Mr. Swift and passed unanimously. Old Business Accept Bid for Fire Engine - Fire Chief Swails came before the Board with his recommendation to accept the bid for the new fire engine, which were taken on Dec. 17, 1980. Chief Swails pointed out that the lowest bidder did not meet specifications on certain items. (See attached letter) The Chief's recommendation for the fire engine is Quality Fire Truck (Howe-Grumman) at a bid of $108,266.00. Mr. Walker made a motion based on the letters submitted by Chief Swails to award the bid on the fire engine to Quality Fire Truck Inc. (Howe-Grumman). Motion seconded by Mr. Swift and passed unanimously. Open Proposals for Architectural Designs - Informal bids were opened for architectural designs for the new fire station by Chief Swails. The bids were as follows: Wright, Porteous and Lowe 13,000.00 J.D. Henry & Associates 6,000.00 basic service + additional services Cooler, Schubert, Olds & Assoc. 10,000.00 Robert Langston Const. 10,000.00 Robert H. Turner AIA Architect 6% of total cost Sebree, Craig & McKnight 20,000.00 Meranda & Associates 9,500.00 Fortress Engineering 17,000.00 Cole Associates hrly rate - 2.7 x Direct P/R consultant - 1.2 x actual construction - max. 9800.00 LOM Corporation hrly rate - 33.50 - or max. of 14,800.00 Chief Swails asked that a special meeting be set up so the bid could be awarded as soon as possible to keep up with the time schedule. He also asked that City Engineer, Tom Welch, review the proposals with him. Mr. Walker set a meeting for Jan. 26, 1981 to award the bid. 01/21/80 Page 2 Street Lights - Cool Creek North - A letter from Erik Spencer to Dottie Smith dated 1/13/81 (attached to these minutes) showed proposals for 18 ornamental street lights throughout Cool Creek North. The letter stated a contribution of $2400.00 would be required for the City to Day the standard overhead rate of $6.01. Mr. Walker felt the item should be tabled until further information could be obtained from the Mayor's office concerning this item and one similar to it in Briar Lane. New Business Bond Releases - Section 2, Brookshire Lakes - City Engineer, Tom Welch requested that after having made final inspection of Brookshire Lakes Section 2 on the suggested items be released. Mr. Walker made a motion to release the maintenance bonds Resolution 1-1-21-81. Motion seconded by Mr. Swift and passed unanimously. Bond Release - Section 2, Briar Lane - City Engineer, Tom Welch requested that after having made final inspection of Briar Lane Section 2, the suggested items be released. Mr. Swift moved to accept Resolution 2-1-21-81. Motion seconded by Mr. Walker and passed unanimously. Other Business Police Chief Jerry Lowe came before the Board with a letter expressing his feelings on the trip he and Utilities Manager, Jim Dougherty made to Bloomington to view their in-house computer system set up by NCR. Chief Lowe felt the system was completely useless to his needs. Mr. Walker stated that this item should go on the agenda for the next regular Board of Public Works meeting. There being no further business to come before the meeting, the same was duly adjourned at 5:33 P.M. APPROVED: Billy L.Walker, Presiding Officer Attest: Dorothy J. Hancock, Clerk-Treasurer