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HomeMy WebLinkAboutBPW-11-22-82MINUTES OF THE BOARD OF PUBLIC WORKS MEETING NOVEMBER 22, 1982 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on November 22, 1982. Board members Billy Walker and Fred Swift were present as was City Attorney, Dave Coots and Clerk-Treasurer, Dottie Hancock. Mr. Swift made a motion to approve the minutes of October 28, November 8 and the memorandum of executive session November 11, 1982. Motion seconded by Mr. Walker and passed unanimously. Mr. Walker made a motion to approve the claims dated November 22, 1982 beginning with Robert Hodgin and ending with Zuckerburg Uniforms in the amount of $397,175.80. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker made a motion to approve the handwritten claims beginning with 1382 and ending with 2299 in a total amount of $1,041,982.13 be approved. Motion seconded by Mr. Swift and passed unanimously. Old Business Memeco The Board discussed the problem with Memeco Sales regarding the construction on the south sewer plant. Mayor Reiman made a motion to deny the protest of Memeco Sales and Service Corp., and to allow the substitution of instrumentation supplier for the South Wastewater Treatment Plant Project and to notify Memeco Sales and Service Corporation accordingly. Motion seconded by Mr. Swift and passed unanimously. Mr. Walker made a motion to ask Mr. Coots and Mr. Silvey to draft a letter for the Mayor's signature outlining the procedure used to determine denial of protest and other pertinent information. Motion seconded by Mr. Swift and passed unanimously. Streetlight for Cool Creek Court - Mr. Richard Bing, 64 Cool Creek Court, and other residents of the area appeared before the Board to request street lights as proposed by Public Service in their survey. Discussion ensued as to the monies needed by the city to operate the street lights. The Board discussed the need of the four proposed lights for the Court and Mr. Walker made a motion that one overhead light be installed at the intersection of Cool Creek Court on the south side of Main Street and two ornamental lights on the Court to provide maximum visibility with the homeowners making the determination as to where they want the other two. Mr. Swift seconded the motion which passed unanimously. Mayor Reiman made a motion that Dottie Smith keep a folder showing the request of the homeowners on Cool Creek Court and that they had been approved for two and that they could come back at a later date when perhaps the money was available to request the other two. Motion seconded by Mr. Swift and passed unanimously. 11/22/82 Page 2 Availability Verification for Woodland Professional Building - The Board was in receipt of a recommendation from City Engineer, Tom Welch, that the Board verify water and sewer availability for the Woodland Professional Center. Mr. Walker made a motion to approve the water and sewer availability recommended by the City Engineer in the amounts of 12 EDU's or not to exceed a daily flow of 3600 gallons per day for each of the utilities. Motion seconded by Mr. Swift and passed unanimously. Final Plat - Wood Acre Park - The Board was in receipt of the final plat for Wood Acre Park which had been approved by the Plan Commission. Mayor Reiman made a motion to approve the final plat for Wood Acre Park and to affix signatures thereto. Motion seconded by Mr. Swift and passed unanimously. Bond Releases - Wood Acre Park - The Board was in receipt of a recommendation from City Engineer, Tom Welch, to release the performance bonds for streets and curbs and acceptance of a maintenance bond~and that the performance bonds on sanitary sewer, water and storm sewer be released and a maintenance bond for same be accepted. Mr. Walker made a motion to approve resolutions. 11- 22-82-1 regarding release of the streets and curbs performance bond in return for a maintenance bond and 11-22-82-2 regarding release of sanitary sewer, water and storm sewer performance bond in return for a maintenance bond for same. Motion seconded by Mr. Swift and passed unanimously. Lease Agreement - Hamilton County Sheriff's Department - Chief Lowe presented t e Board with a lease to lease the Telex, Model Number 62, from the Carmel Police Department to the Hamilton County Sheriff's Department in the amount of $1.00 per year. Mr. Swift made a motion to approve the lease. Motion seconded by Mr. Walker and passed unanimously. Citizens Gas letter - Mayor Reiman stated that her office has sent a letter to Citizens Gas Company regarding the erosion problem along Keystone Avenue where they had installed their pipeline. The Board concurred that something needed to be done and will look for an update to be put on the agenda in 30 days. E.H.Hughes Change Orders - The Board was in receipt of two change orders for the South Wastewater Plant and a letter of explanation from Mr. Don Silvey from HNTB. Mr. Walker made a motion to approve Change Order Number 1 for E. H. Hughes regarding the modification of listing of equipment manufacturers presented on the bid proposal form with no change ;n the cost or time limits. Motion seconded by Mr. Sw~ft and passed unanimously. Mr. Walker made a motion to approve Change Order Number 2 for E. H. Hughes Co., Job No. 6845-43-01 regarding the modification of listing for vendor of instrumentation and controls which will 11/22/82 Page 3 result in no change in cost or time limits. Motion seconded by Mr. Swift and passed unanimously. Declaration of Gift from Marsh Supermarket - The Board was in receipt of a document entitled "Declaration of Gift" from Marsh Supermarkets. Marsh was requesting the Board to make such a declaration regarding the street light installed at Carmel Drive and Marsh Mall which was paid for by Marsh and dedicated to the City of Carmel who had agreed to maintain said light. Mr. Walker made a motion to approve said declaration and affix signatures thereto. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:25 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER