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Home My WebLink AboutJeff Petercsakn/CRED/$1,200/Ice Carving Services for Festival of Ice EventCzTfshfzHsfdivlijobu22;51bn-Efd33-3132 DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 1/6/2022 1/6/2022 1/6/2022 *Mayor Not Present* The City of Carmel Festival of Ice Exhibit A What: The City of Carmel Festival of Ice - Ice Carving Exhibition Where: Saturday: Carmel Arts & Design District, Main Street, Carmel, IN 46032 Sunday: The Ice at Carter Green, 10 Carter Green, Carmel, IN 46032 When: Saturday: January 8, 2022 (4-7 p.m.) Sunday: January 9, 2022 (8 a.m. – 1 p.m.) and (2 p.m. – 5 p.m.) THE CITY OF CARMEL FESTIVAL OF ICE WILL PROVIDE THE FOLLOWING: Friday, January 7 – Carmel Festival of Ice, ice block creation at Carter Green – “CARMEL” and Allied Solutions” logo. Stephan will build in studio and deliver – he will invoice City of Carmel separately. Pedestals Color Gels 1 – 20-amp independent circuit for power (a second 20-amp independent circuit for power depending on location of Allied Solutions logo sculpture may be needed.) Saturday, January 8 – Carmel Arts & Design District Ice Displays on Main Street 4-7 p.m. 1 - 10 x 10 tent Tents will be used for social distancing 1 – 20-amp independent circuit forpower 3 blocks oficeprovided on pedestal byTheIceStudio Stanchions set up to provide social distancing Color gels Bucket of water – City provides Bucket of Salt – City provides Carvers will clear their own debris Sunday, January 9 – Ice at Carter Green Ice Displays 8 a.m. -1 p.m. 1 - 10 x 10 tent with 2 side panels. Tents will be used for social distancing 1 – 6-fttable fortools 1 – 20-amp independent circuit for power 4 blocks of ice on pedestal provided by The Ice Studio Color gels DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 Bucket of water – City provides Bucket of salt – City provides Stanchions set up to provide social distancing Anarea will be set up for ice debris and cleared as needed by ice assistants Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m. Stage Thirteen Blocks of Ice Electrical power Master of Ceremonies (DJ) for enhanced environment entertainment EVENT DESCRIPTIONS: Saturday, January 8 – Freestyle Carving Demonstration in the Carmel Arts & Design District, Main Street) 4-7 p.m. Stations will be available for Ice Carver Performer to set up tools beginning at 2 p.m. Performer may begin to work on their ice as early as 2:30 p.m. but must begin no later than 4 p.m. Sculptures must be complete by 6 p.m. Ice Carver Performers stay for community questions until 7 p.m. Performer MUST let Meg Osborne know in advance if she/he wants to be placed in proximity to another carver. Last minute changes cannot be accommodated. Sunday, January 9 – Freestyle Carving Demonstration including “People’s Choice Ice Carving Displays” at Carter Green 8 a.m. – 1 p.m. Four blocks of ice will be provided on a pedestal with gel color Stations will be available for Ice Carver to set up tools beginning Sunday morning Ice Carver Performer must begin work no later than 8 a.m. Sculptures must be complete by 1 p.m. Ice Carver Assistants on site entire event with instructions from Ice Carver Performers Winners will be determined by audience ballots open until 4:00 p.m. Award checks will be mailed to winners Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m. Thirteen blocks of ice will be provided Participation as directed by Indiana Ice Studio, Inc. 69 Blocks of Ice will be delivered DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 ACCOMMODATIONS AND PAYMENT Hotel accommodations for Ice Carver Performer and Ice Carver Assistant will be provided at Hotel Carmichael during The City of Carmel Festival of Ice event, January 7 – January 9, 2022. These accommodations are only for the dates listed above and no more than three nights will be provided. The Ice Carver Performer and Ice Carver Assistant will also be provided one voucher for the hotel’s restaurant, Vivante French Eatery. Performer will be allotted one guest room. Additional restaurant vouchers may be purchased by Performer or Assistant upon check-in. Ice Carver Performer will receive a check in the amount of $1,200.00 on Sunday, January 9 at the completion of the exhibition, as long city paperwork is completed & submitted Ice Carver Assistant will receive a check in the amount of $500.00 on Sunday, January 9 at the completion of the exhibition, as long city paperwork is completed & submitted A dinner will be provided for Ice Carver Performers and Ice Carver Assistants after Saturday's ice display exhibition at 8 p.m. A breakfast voucher of $25.00 will be provided on Sunday at the Hotel Carmichael/Vivante French Eatery for each Ice Carver Performer and each Ice Carver Assistant DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 Page 1 of 1INDIANARETAILTAXEXEMPT PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel FEDERAL EXCISE TAX EXEMPT 106000 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION ICE CARVING SERVICES FOR FESTIVAL OF ICE12/13/2021372231 JEFF PETERCSAK COMMUNITY RELATIONS VENDORSHIP700TAMISUECT 1CIVIC SQ TO Carmel, IN 46032- WESTERVILLE, OH 43082 - PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 61924 QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION Department:Fund: 1203101General Fund Account: 43-590.03 Each1ICECARVING SERVICES FOR FESTIVAL OF ICE$1,200.00$1,200.00 Sub Total 1,200.00 Send Invoice To: COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- PLEASE INVOICE IN DUPLICATE DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT 1,200.00PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO. Nancy Heck TITLEDirector CONTROL NO. 106000 CONTROLLER DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4