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HomeMy WebLinkAboutA & F Engineering Co., LLC/ENG/ $89,280/96th Street and College Avenue RAB - ASA 1A DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 ko0VED A&F Engineering Co.,LLC . Engineering Department-2022 Appropriation#2200 202 43-101.00,43-509.00,211 43-509.00 Fund;P.O.#103557 Contract Not To Exceed$89,280.00 ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and A & F Engineering Co., LLC (the "Professional"), as City Contract dated January 8, 2020 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA A& F Engineering Co., LLC by and through its Board of Public Works and Safety By: By: *NOT PRESENT* /14(7 / ..',/ 7 / James Brainard, Presiding Officer A0orized ignature Date: c DocuSigned by: \I''''')Lfg/..„ 1.11?''' /I 1 ,''(j ( kAilii fitAIA. 601-1, Printed Name .;., rke, Member 1/6/2022 Date: V/,L c. P1e5) j 6;,,, t ,.-DocuSigned by: Title (,or (PAPcniA. —11DoreaSi.8-ri.,:4son, Member FID/TIN: (3e- ) f 70 L/ Date:1/6/2022 Last Four of SSN if Sole Proprietor: ATTEST: DocuSigned by:[ axt, 0J0N.A0 Date: guAtVall,092Reik Date: [5:1Cootraus Zepartmcuts\ENG\2021\A&F Etigilezring Co.,LLC ASA.doc:12/13/2021 I I:40 AM] DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-OAE1 DED7B9D4 Exhibit A *A&F ENGINEERING TRANSPORTATION STREETLOT DESIGNSIGNG• TRRA DESIGN • TRAFFIC ENGJNEERING NSPORTATION PLANNING STUDIES YSES CONSTRUCTION OBSERVATION • SITE ENGINEERING Transportation & Site Engineering Creating Order Since 1966 REGISTRATION STEVEN J.FEHRIBACH,P.E. INDIANA ILLINOI5 PRESIDENT KENTUCKY R.MATTHEW BROWN,P.E. MICHIGAN VICE PRESIDENT OHIO MISSOURI KAREN K.COLLINS,P.E. TEXAS VICE PRESIDENT JOSEPH T. RENGEL,P.E. VICE PRESIDENT November 23, 2021 Mr. Jeremy Kashman, P.E. City Engineer City of Carmel One Civic Square Carmel, Indiana 46032 Re: Supplemental Request for Roundabout Design Intersection of 96th Street& College Avenue Dear Mr. Kashman, Per your request, A&F Engineering is revising the roundabout project at 96th Street and College Avenue in order to convert the previously designed two-lane roundabout into a one-lane roundabout. In order to minimize the right of way impacts to several parcels surrounding the intersection,the center of the roundabout is being shifted to the northeast corner, as well. The attached manhour justifications include the cost of getting additional survey for the revised schematics, design, and the review and documentation of all the environmental impacts as a total take is involved and one of the corners include a historic district. A summary of our proposed fees are as follows: USI Additional Survey $ 6,800.00 A&F Revised Roundabout Design $48,880.00 RQAW Environmental Document $33,600.00 Total $89,280.00 We appreciate the opportunity to continue to work with the City of Carmel on this and other projects. Please let me know if you have any questions or concerns. Sincerely, A&F Engineering Co., LLC CA4/11,/ Joseph T. Rengel, P.E., PTOE Vice President 8365 KEYSTONE CROSSING, SUITE 201 — INDIANAPOLIS. INDIANA 46240 TELEPHONE (317) 202.0864 -- WWW,AF-ENG.COM DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1 DED7B9D4 FEE JUSTIFICATION EXHIBIT SUMMARY LPA--OWNER: City of Carmel PROJECT NAME: 96th&College Roundabout PROJECT DESCRIPTION: Intersection Improvement PROJECT NO: 0 DES NO: 0 DATE: 11/18/21 11111 LL Non-Salary Direct Salary TOTAL l7 z 2.0 ROUTE SURVEY 9.12 6,836.00 6,845.12 7- W Ln TOTAL SURVEYING $6,800.00 USI CONSULTANTS,INC. SUMMARY OF FEES PAGE 1 OF 1 DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1 DED7B9D4 FEE JUSTIFICATION EXHIBIT DIRECT SALARY COSTS-2-0 ROUTE SURVEY LPA-OWNER: City of Carmel PROJECT NAME: 96th&College Roundabout PROJECT DESCRIPTION: Intersection Improvement PROJECT NO: 0 DES NO: 0 DATE: 11/18/21 s 'Si W t, q I m 2 U A _ o 2 _ c 3 E ' } c • A E O V O i, r- C O m C L C C CO GO '. _ IO SI O S . or N Q Q ROUTE SURVEY-CATEGORIES OF WORK W h �, w w o a M so 4 ro = v�i .� n` .ir a c6 O, Sec.Cor.,RAW,Utilities,BM's-Research 7 0 Plats&Property Owners-Research(Approx.40) 0 Survey Notices and Interviews 0 Utilities-Research 1 1 Locate and Traverse Section Corners 0 Field Crew Preparation 2 1 3 Traverse&Set Centerlines&Control Points 1 1 1 3 Reference Centerline&Section Corners 0 Bench Circuit 1 1 2 re o Horizontal&Vertical Data Collection I I 12 25 N r Local Testimony&High Water Levels 0 70 Structure Details 2 2 4 cc Location of Utilities 0 Survey Data Processing&Developing TIN 1 4 4 9 Property Line Analysis&Calculations 0 Preparation of Field Book 0 Preparation of Route Survey Plat(Title 865) 0 Drafting/Cadd&Pipe Networks 1 6 7 Project Management 2 2 Field Check 0 n TOTAL HOURS 0 0 0 0 0 4 B 16 16 0 0 12 56 HOURLY RATE 0.00 0.00 0.00 0.00 0.00 229.00 161.00 146.00 65.00 0 00 0 00 78.00 O ROUTE SURVEY-DIRECT SALARY TOTAL 0.00 0.00I 0.001 0.00 0.00 916.00 1,288.00 2,336.00 1,360.00 009 0.00 936.00 6,836.00. USI CONSULTANTS,INC. DIRECT SALARY COSTS•ROUTE SURVEY PAGE 2 OF 3 DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1 DED7B9D4 FEE JUSTIFICATION EXHIBIT DIRECT NON-SALARY COSTS- 2.0 ROUTE SURVEY LPA-OWNER: City of Carmel PROJECT NAME: 96th&College Roundabout PROJECT DESCRIPTION: Intersection Improvement PROJECT NO: 0 DES NO: 0 DATE: 11/18/21 ,,, No.of Trips 1 F Miles to Site 12 O Miles at Site 0 u w Total Miles 24 Miles 0.38 Mileage Rate 9.12 a Per Diem 0 Days 30.00 Per Day 0.00 cc Motel Cost-Single 0 Days 95.00 Per Day 0.00 Motel Cost-Double 0 Days 95.00 Per Day 0.00 TRAVEL TOTAL: 9.12 illli " - • Shts./Set Sets Cost/Sht. Prelim.Field Check Plans 0 0 1.00 0.00 Utility Coordination Plans 0 0 1.00 0.00 EA Stage 2 Plans 0 0 1.00 0.00 O Design Hearing Plans 0 0 1.00 0.00 u Final Field Check Plans 0 0 1.00 0.00 t7 Final Check Prints 0 0 1.00 0.00 z Final Tracings 0 0 1.00 0.00 z Print Mylars or Sepias 0 0 7.00 0.00 a R/W Mylars 0 0 7.00 0.00 Soil Boring Mylars 0 0 7.00 0.00 Tracings 0 0 7.00 0.00 Copies 0 0 0.10 0.00 PRINTING TOTAL: 0.00 1- Displays-Public Meetings/Hearings/Etc, 0.00 0 UPS/FEDEX Fees 0.00 uLei Advertisements(Newspaper/etc.) 0.00 m Equipment and Materials(Miscellaneous) 0.00 zPlat Maps and Deeds from Recorders Office 0.00 Aerial Survey 0.00 W Special Printing for Questionnaires or Survey Forms 0.00 Data Storage Device 0.00 vi Other(specify) LCRSP Recording Fees-2 Counties 0.00 MISCELLANEOUS TOTAL: 0.00 DIRECT NON-SALARY TOTAL-SURVEY 1 9.12 DIRECT NON-SALARY COSTS USI CONSULTANTS,INC. ROUTE SURVEY PAGE 1 of 1 DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1 DED7B9D4 A & F ENGINEERING CO., LLC. MANHOUR JUSTIFICATION PROJECT: 96TH STREET & COLLEGE AVENUE CLIENT: CITY OF CARMEL TASK: REVISE DESIGN FROM 2 LANE TO 1 LANE ROUNDABOUT 11/23/21 ESTIMATED TIME IN HOURS WORK CLASSIFICATION Project Lead Staff CADD Principal Manager Engineer Engineer Technician PROJECT ADMINSTRATION SUPERVISION AND SCHEDULING 1.00 2.00 CONTRACT ADMINISTRATION 2.00 4.00 TRAFFIC ALTERNATE ANALYSES 6.00 6.00 PRELIMINARY DESIGN -GEOMETRY PRELIMINARY LINEWORK 4.00 20.00 18.00 24.00 PRELIMINARY HORIZONTAL 1.00 8.00 12.00 8.00 PRELIMINARY VERTICALIGRADING 1.00 8.00 12.00 4.00 PRELIMINARY PLAN SHEETS 1.00 4.00 12.00 16.00 PRELIMINARY PROFILE SHEETS 0.50 2.00 6.00 6.00 PRELIMINARY TYPICALS SHEETS 1.00 4.00 4.00 PRELIMINARY CROSS SECTIONS 0.50 4.00 15.00 PRELIMINARY CONSTRUCTION LIMITS 1.00 2.00 2.00 PRELIMINARY RIGHT OF WAY 0.50 4.00 1.00 4.00 PRELIMINARY DESIGN -DRAINAGE INLET SPACING 1.00 4.00 SCHEMATIC DRAINAGE LAYOUT 1.00 3.00 3.00 PRELIMINARY TRUNKLINE DESIGN 6.00 40.00 20.00 STRUCTURE DATA SHEET 1.00 4.00 4.00 UPDATE PLAN SHEET- DRAINAGE 1.00 4.00 6.00 12.00 UPDATE PROFILES -DRAINAGE 1.00 4.00 8.00 UPDATE CROSS SECTIONS- DRAINAGE 1.00 8.00 16.00 TOTAL HOURS 3.00 28.00 105.50 120.00 123.00 379.50 BILLING RATE (WEIGHTED) 219.18 194.09 171.50 112.10 89.85 TOTAL DIRECT LABOR 657.54 5434.52 18093.25 13452.00 11051.55 48,688.86 DIRECT COST 200.00 TOTAL 48,888.86 USE NOT TO EXCEED FEE 48,880.00 DIRECT COST SUMMARY SITE 0 TRIPS© 15.00 MILES @ 0.38 PER MILE 0.00 MISCELLANEOUS, PAPER & PRINTING 200.00 200.00 FaManhour JustificaliorACity of Carmen96Ih SI&College Ave-Revise Design DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1 DED7B9D4 RCIAW Fishers, IN -Corporate 8770 North St_,Ste. 110 Fishers,IN 46038 � NV ' 1ONMENTAL 317.588,1798 November 23, 2021 Re: Designation (DES) Number: 1901894 96th Street& College Avenue Intersection Improvement, Carmel, Hamilton County, Indiana Supplemental Assessment and Fee Justification Proposed Action—The proposed project would involve improvements to the 96th Street and College Avenue intersection in Carmel, Hamilton County. It is assumed new permanent and/or temporary right-of-way will meet or exceed 0.5 acre. The project was previously scoped as a Categorical Exclusion Level 2 (CE-2); however, one business relocation is anticipated which elevates the CE Level to a CE-3. Additionally,the project was previously assumed to contain no historic properties;however,the College Crest neighborhood southwest of the project is likely historic which increases the Section 106 process to a full historic property report and elevates the Section 106 effect finding. Scope of Work—The scope of work for completing the CE-3 document and additional Section 106 services will include the tasks listed below. 1. Project Organization/Coordination — This task includes all file management, monthly project updates, internal meetings, coordination with the designer regarding project changes/updates, review of project budget and general project management activities for Section 106 and preparing the CE, including coordination with archaeologists. 2. Public Involvement Plan - This task includes coordination with the INDOT Project Manager via the project designer to document the level of public involvement required for this project. It is anticipated that a Legal Notice offering the public the opportunity to provide comments related to the project and/or request a public hearing will be published subsequent to the draft CE being released for public involvement. No formal public involvement plan will be required for this project. 3. Field Inspection —This task includes two field inspections of the proposed area by a historian to document any above-ground structures within the Area of Potential Effects (APE) and expanded APE. Additional fieldwork will be conducted throughout the College Crest neighborhood and nearby neighborhoods to conduct comparative analysis. 4. Early Coordination (Update)--One Early coordination package (including letters, Red Flag Investigation maps, photographs and project plans)will be developed and sent to resource agencies per INDOT's latest Early Coordination guidance. 5. Section 4(f)Temporary Occupancy(No Use)or De Minimis—This task includes completing a Section 4(f) evaluation and coordination for temporary occupancy(i.e. no use)or de minimis documentation for one historic resource.This task assumes a "No Adverse Effect" Section 106 finding.This task also includes a Section 4(f) evaluation and coordination for temporary occupancy for the mapped trails/multi-use paths in the project area. �,1 u+ r,i,y, 1,F r •. c. �•. ai 1 .i,a�•1, - I;I, t � a�.l,'d- - I J. l� ,.I,�L'l- 1 i.,n..:� { .I�„ DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1 DED7B9D4 November 23, 2021 Page 2 EI' vIRONMEN 6. Historic Properties Report(Full/Long)—This task includes additional services for preparing one full/long HPR instead of the previously scoped short report. This task includes additional research, comparative analysis, historic evaluation, recommendations, and documentation of the College Crest neighborhood. Additionally, this task includes updating the APE with additional documentation and coordination due to the change and shift of the roundabout design and location. 7. 800.11(e) Documentation"No Adverse Effect" Finding—This task includes additional services for consultation and preparing the 800.11(e)documentation for a "No Adverse Effect" Finding.The previous scope assumed no historic properties; however, the College Crest neighborhood is likely historic. Additionally, this task includes updating the Effects Report per INDOT-Cultural Resources Office new template and guidance. 8. Meetings—This task includes preparation for and attendance at one additional meeting. 9. Categorical Exclusion Level 3(CE-3)—This task includes the preparation of one CE-3 document, review and approval from INDOT, and distribution of the CE-3 and associated attachments. Preparation of this document will follow the new 2021 INDOT CE Manual (April 2021).This project is scoped as CE-3 due to the relocation of one business. Supplement Fee Justification — Using the above information, a supplemental fee justification for $33,600 has been developed.This fee justification does include the tasks listed above. This supplemental fee justification does not include identifying property owners and mailing Notice of Entry for Survey or Investigation letters; additional field inspections by biologists;additional Red Flag Investigations or Addendums; updating the USFWS Range-wide Programmatic Informal Consultation; formal or informal consultation for other USFWS listed species; additional Waters of the U.S. Determination Reports or Addendums; more than one additional project meeting, coordination with Karst Memorandum of Understanding (MOU) agencies; wetland/stream mitigation or permitting; Section 4(f) evaluations for more than a de minimis determination for one historic resource and more than temporary occupancy determination for the mapped trails/multi-use paths; Section 6(f) coordination or evaluations; preparing and publishing an additional Legal Notice of Planned Improvement; preparing for, attending, or conducting a Public Hearing or Public Information Meeting; Section 106 Minor Projects Programmatic Agreement (MPPA) documentation, Consulting party meetings, Section 106 "Adverse Effect" consultation or finding, Memorandum of Agreement (MOA); Certificate of Approval (COA); Archaeology Phase la, Ib, c, or II investigations; or coordinating/conducting Phase 1 or 2 investigations for hazardous materials; an Additional Information (Al)document to the CE-3, or completion of a CE-4 or higher. Sincerely, 1A1P) Joe Dabkowski, PWS Director of Environmental Services RQAW FISHERS VINCENNES LA PORTE WWW.ROAW.COM DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 Project 96th St&College Ave.Intersection Improvement MAN HOUR JUSTIFICATION Des.No.:1901894 Environmental Document /y y r Task Environmental Document Supplement J1 W Date:November 23,2021 SENIOR ENV, ENV.NEPA ENV.NEPA HISTORIAN/SEC.106 Task/Manhour Summary SCIENTIST SPECIALIST II SPECIALIST I ENV.SCIENTIST Tf ENV.SCIENTIST I SPECIALIST TOTAL HOURS Project Organization and Coordination 8 0 0 0 0 15 23 Public Involvement Plan 2 0 0 _ 0 0 0 2 Field Inspection 0 0 0 0 0 12 12 Early Coordination(Update} 0 8 0 0 0 0 8 Section 4(f)Temporary Occupancy or De Minimis 4 - 8 0 0 0 24 36 Historic Properties Report(Full/Long) 6 0 _ 0 0 0 100 106 • 800.11 Consultation(No Adverse Effect) 6 _ 0 0 - 0 — 0 32 38 Meetings 2 0 0 0 0 4 6 Categorical Exclusion-Level 3 6 10 4 0 0 6 26 Total Engineering Manhours 34 26 4 0 0 193 257 Average Hourly Rate 180.26 131.14 105.20 121.19 108.02 122.30 Total Direct Labor 6128.84 3409.64 420.80 0.00 0.00 23603.90 33,563.18 Direct Expenses(See below_) 19.50 TOTAL FEE 33.582,68 USE 33,600.00 DIRECT NON-SALARY COSTS Mileage:(0.39/miles X 25 miles X 2 trip) $19.50 Meals:($26 X 2 persons X 0 day) S0.00 Hotel($89/night X 0 nights X 0 persons} $0.00 Archaeological Survey(CRA)(Additional Site Discovery Fee 81,750) $0.00 Report Copies/Postage/Parking Fees $0.00 Legal Notice _ $0.00 TOTAL DIRECT NON-SALARY COSTS $19.50 DocuSign Envelope ID:D379C9F9-2EE2-4335-A2F0-OAE1DED7B9D4 INDIANA RETAIL TAX EXEMPT Page 1 of 1 tvof- CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 103557 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,Al] CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL- 1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION 12/1312019 003050 Project 20-03;Contract Date 01.08.20 A& F ENGINEER CO, LLC City Engineering's Office VENDOR 8365 KEYSTONE CROSSING SHIP 1 Civic Square SUITE 201 TO Carmel, IN 46032- INDIANAPOLIS, IN 46240 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 42746 QUANTITY UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 202 Local Road & Street Fund Account: 43-401.00 1 Each 20-03 ASA 1a -20-03 96th St&College RAB -Supplemental $89,280.00 $89,280.00 1 Each ASA 1 -96th Street and College Avenue Roundabout-Design $200,000.00 $200,000.00 Sub Total $289,280.00 Account: 43-509.00 1 Each ASA 1 -96th Street and College Avenue Roundabout-Design $138,115.87 $138,115.87 Sub Total $138,115.87 Department: 2200 Fund: 211 CUM Cap Development Account: 43-509.00 1 Each ASA 1 -96th Street and College Avenue Roundabout-Design $19,089.13 $19,089.13 Sub Total $19,089.13 /6,Pc:kt F ii '3 r M' . Send Invoice To; City Engineering's Office / Kate Lustig 1 Civic Square d D Carmel, IN 46032- I PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT AMOUNT 1 PAYMENT $446,485.00 SHIPPING INSTRUCTIONS *AP VOUCHER CANNOT SE APPROVED FOR PAYMENT UNLESS THE P.0 NUMBER IS MADE A PART OF THE VOUCHERAND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID AFFIDAVIT ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN "C.O,D SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194 �� T� AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO ORDERED BY Jeremy Kashman James Crider TITLE Director Director of Administration CONTROL NO. 1 03557 CONTROLLER