HomeMy WebLinkAboutPaperless Packet for BPW 01.05.22Board of Public Works and Safety Meeting
Agenda
Wednesday, January 5th, 2022 – 10:00 a.m.
Council Chambers City Hall, One Civic Square
MEETING CALLED TO ORDER
1. MINUTES
a. Minutes from the December 15th, 2021, Regular Meeting
2. BID/QUOTE OPENINGS AND AWARDS
a. Bid Award for 106th Street Water Main Replacement Project; John Duffy, Director of
the Department of Utilities
3. PERFORMANCE BOND RELEASE / REDUCTION APPROVAL REQUESTS
a. Resolution BPW 01-05-22-08; Overbrook Farms Section 2; Erosion Control, ADA
Ramps, Sidewalks; Fischer Development
b. Resolution BPW 01-05-22-09; Overbrook Farms Section 3; Erosion Control, ADA
Ramps, Sidewalks; Fischer Development
4. CONTRACTS (30 ITEMS)
a. Resolution BPW 01-05-22-01; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; LawVu
Limited; ($40,480.00); Legal Software; Jon Oberlander, Interim Corporation Counsel
b. Resolution BPW 01-05-22-02; A Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; Laforce, LLC;
($38,619.51); Data Center Project – Doors and Hardware; James Crider, Director of
Administration
c. Resolution BPW 01-05-22-05; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; Barbara
Lamb; ($25,000); Human Resources Department Leadership Transition
d. Resolution BPW 01-05-22-06; A Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; Caulking Specialists
Company; ($10,845.00); Data Center Project – Joint Sealants; James Crider, Director of
Administration
e. Resolution BPW 01-05-22-07; A Resolution of the City of Carmel Board of Public
Works and Safety Acknowledging Agreement Between City and Vendor; C.L.
Coonrod & Co.; 2022 Contract for Financial Services
f. Resolution BPW 01-05-22-10; A Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; Flock Safety;
($104,188.00); Flock Camera Implementation; Timothy Renick, Director of the Department
of Information and Communication Systems
g. Resolution BPW 01-05-22-12; A Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; Bier Brewery &
Taproom; Booth Rental at “The Ice on Carter Green”; Nancy Heck, Director of the
Department of Community Relations
h. Resolution BPW 01-05-22-13; A Resolution Requesting the Financing, Construction, and
Dedication of Certain Infrastructure or Other Impact Zone Improvements in Lieu of and
as a Credit Against the Payment of Parks and Recreation Impact Fees (“PRIF”) and
Approving a PRIF Credit Agreement; Epcon Carmel, LLC; ($4,882.00) Per Lot; Henry
Mestetsky, Director of the Department of Redevelopment
i. Resolution BPW 01-05-22-14; A Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; Collective Publishing,
LLC; ($25,880.00); Advertising in Carmel Monthly Magazine; Nancy Heck, Director of the
Department of Community Relations
j. Resolution BPW 01-05-22-15; A Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; Omni Centre for Public
Media, Inc.; ($41,294.06); Additional Services Amendment; Additional Services for Cable
Channel Productions; Nancy Heck, Director of the Department of Community Relations
k. Resolution BPW 01-05-22-16; A Resolution of the City of Carmel Board of Public Works
and Safety Acknowledging Agreement Between City and Vendor; Rose and Lois.;
($41,294.06); Booth Rental at “The Ice on Carter Green”; Nancy Heck, Director of the
Department of Community Relations
l. Request for Purchase of Goods and Services; Ben Goebel; ($1,200.00); Ice Carving Services
for Festival of Ice Event; Nancy Heck, Director of the Department of Community Relations
m. Request for Purchase of Goods and Services; Chad Price; ($500.00); Ice Carving Services
for Festival of Ice Event; Nancy Heck, Director of the Department of Community Relations
n. Request for Purchase of Goods and Services; Jeff Petercsak; ($1,200.00); Ice Carving
Services for Festival of Ice Event; Nancy Heck, Director of the Department of Community
o. Request for Purchase of Goods and Services; Matthew Stoddart; ($1,200.00); Ice Carving
Services for Festival of Ice Event; Nancy Heck, Director of the Department of Community
Relations
p. Request for Purchase of Goods and Services; Michael Stoddart; ($500.00); Ice Carving
Services for Festival of Ice Event; Nancy Heck, Director of the Department of Community
Relations
q. Request for Purchase of Goods and Services; Shannon Gerasimchik; ($1,200.00); Ice
Carving Services for Festival of Ice Event; Nancy Heck, Director of the Department of
Community Relations
r. Request for Purchase of Goods and Services; A&F Engineering Co., LLC; ($89,280.00);
20-ENG-03 – 96th Street and College Avenue Roundabout; Additional Services
Amendment; Jeremy Kashman, Director of the Department of Engineering
s. Request for Purchase of Goods and Services; Campbell Consulting, LLC; ($50,000.00);
Engineering Services; John Duffy, Director of the Department of Utilities
t. Request for Purchase of Goods and Services; American Structurepoint, Inc.; (-$35,957.15);
16-ENG-05 – 96th Street and Keystone Parkway Roundabout; CO #19; Jeremy Kashman,
Director of the Department of Engineering
u. Request for Purchase of Goods and Services; Continental Broadband Indiana, LLC d/b/a
Expedient; ($10,582.00); MRC Cost; Additional Services Amendment; Timothy Renick,
Director of the Department of Information and Communication Systems
v. Request for Purchase of Goods and Services; DCG Indiana, Inc. d/b/a Dillon
Construction Group; ($59,631.00); Data Center Project – On Site Superintendent NTE;
James Crider, Director of Administration
w. Request for Purchase of Goods and Services; DLZ Indiana, LLC; ($17,610.32);
Addendum Construction Observation for 16-ENG-97, 16-ENG-55, and 16-ENG-109;
Additional Services Amendment; Jeremy Kashman, Director of the Department of
Engineering
x. Request for Purchase of Goods and Services; ERMCO, Inc.; ($573,421.00); Data Center
Project – Electrical; James Crider, Director of Administration
y. Request for Purchase of Goods and Services; GovernmentJobs.com, Inc. d/b/a NEOGov;
($34,367.00); External Human Resources Management Suite; James Spelbring, Department
of Human Resources
z. Request for Purchase of Goods and Services; Municipal Emergency Services;
($31,089.78); Nine Each of HFRP Tail Coats and Pants; Additional Services
Amendment #2; Chief David Haboush, Carmel Fire Department
aa. Request for Purchase of Goods and Services; Priority Project Resources, Inc.; ($85,620.00);
Compliance Review and Certification; John Duffy, Director of the Department of Utilities
bb. Request for Purchase of Goods and Services; St. Vincent Health, Wellness and
Preventive Care Institute, Inc.; 2022 ($80,000.00), 2023 ($90,000.00), 2024
($100,000.00), 2025 ($108,000.00); Tactical Athlete Program; Professional Services
Amendment; Chief David Haboush, Carmel Fire Department
cc. Request for Purchase of Goods and Services; Van Ausdall & Farrar; ($10,458.00); Copier
Lease Agreement; Ann Bingman, Controller
dd. Request for Purchase of Goods and Services; Weihe Engineers, Inc.; ($54,925.00); 20-ENG-
10 – Keystone Pkwy Median Landscape Improvements 96th to 146th; Additional Services
Amendment; Jeremy Kashman, Director of the Department of Engineering
5. OTHER (7 ITEMS)
a. Resolution BPW 01-05-22-03; A Resolution of the City of Carmel Board of Public
Works and Safety Approving the Transfer and Presentation of Pistol and Badge
for James Barlow
b. Resolution BPW 01-05-22-04; A Resolution of the City of Carmel Board of Public
Works and Safety Approving the Transfer and Presentation of Pistol and Badge for
David Strong
c. Resolution BPW 01-05-22-11; A Resolution of the City of Carmel Board of Public
Works and Safety Approving the Transfer and Indemnification Agreement between
the City and Police Officer Brian Schmidt; Bailey, seven-year-old Police K-9
d. Request for Stormwater Technical Standards Waiver; Carmel High School
Natatorium; Pete Rankovick, TLF Engineers
e. Request for Plat Amendment; Section 1, North End; Cripe Engineers
f. Request for Replat; Section 1, North End Lot 53 and Block ‘K’; Cripe Engineers
g. Request for Design Standards Waiver; Reserve at Spring Mill – Sanner Court; Duane
Sharrer, Weihe Engineers
6. ADJOURNMENT
Board of Public Works and Safety Meeting 1
Minutes 2
Wednesday, December 15th, 2022 – 10:00 a.m. 3
Council Chambers City Hall, One Civic Square 4
5
MEETING CALLED TO ORDER6
7
Mayor Brainard called the meeting to order at 10:12 AM 8
9
MEMBERS PRESENT10
11
Mayor James Brainard, Board Members Lori Watson and Mary Ann Burke, and Deputy Clerk Holly Harmeyer 12
were present. 13
14
MINUTES15
16
Minutes from the December 1st, 2021, Regular Meeting. Board Member Burke moved to approve. Board Member 17
Watson seconded. Request approved 3-0. 18
19
BID/QUOTE OPENINGS AND AWARDS20
21
Request to Reject Sophia Square Waterproofing Bids; Burke moved to approve. Board Member Watson seconded. 22
Request approved 3-0. 23
24
Request to Proceed with Rebid Process; Sophia Square Waterproofing; Burke moved to approve. Board Member 25
Watson seconded. Request approved 3-0. 26
27
Bid Award for Path Preservation; Crystal Edmonson, Department of Utilities, recommended awarding the bid to 28
Grand Industrial for their lowest and most responsive base bid; Burke moved to approve the bid to Grand 29
Industrial in the amount of $238,932.00. Board Member Watson seconded. Request approved 3-0. 30
31
ADD-ON BID/QUOTE OPENING32
33
Bid Opening; 106th Water Main Replacement Project; Board Member Burke moved to add-on a bid opening to the 34
agenda. Board Member Watson seconded. Add-on approved 3-0;Lori Watson opened the bid and Mayor Brainard 35
read it aloud:36
37
Contractor Bid 38
TPI Utility Construction, LLC $607,750.00 39
Lykins Contracting $319,035.00 40
41
PERFORMANCE RELEASE/REDUCTION APPROVAL REQUESTS42 43
Resolution BPW 12-15-21-01; Napleton Kia Compensatory Storage; Erosion Control; Board Member Burke 44
moved to approve. Board Member Watson seconded. Request approved 3-0. 45
46
Resolution BPW 12-15-21-02; Jackson’s Grant Section 1A; Erosion Control; Board Member Burke moved to 47
approve. Board Member Watson seconded. Request approved 3-0. 48
49
BPW 12-15-21-03; Jackson’s Grant Section 2; Erosion Control; Board Member Burke moved to approve. Board 50
Member Watson seconded. Request approved 3-0. 51
52
CONTRACTS53
54
Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors; ($5,236.00); HVAC 55
Annual Inspection; Additional Services Amendment; Board Member Burke moved to approve. Board Member 56
Watson seconded. Request approved 3-0. 57
58
Request for Purchase of Goods and Services; College Avenue Design, LLC d/b/a Sweet Event Planning; 59
($16,200.00); Event Planning; Additional Services Amendment; Board Member Burke moved to approve. Board 60
Member Watson seconded. Request approved 3-0. 61
62
Resolution BPW 12-15-21-04; A Resolution of the City of Carmel Board of Public Works and Safety 63
Acknowledging Agreement Between City and Vendor; OfficeWorks Services; ($19,090.53); Office Furniture; 64
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 65
66
Request for Purchase of Goods and Services; Ertel Roofing; ($40,400.00); Data Center – Roofing; Board 67
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 68
69
Request for Purchase of Goods and Services; Lacy Construction Group, Inc. d/b/a/ The New Group; 70
($22,400.00); Data Center – Weather Barriers; Board Member Burke moved to approve. Board Member Watson 71
seconded. Request approved 3-0. 72
73
Request for Purchase of Goods and Services; Roberts Glass & Service; ($4,100.00); Data Center – Front Doors; 74
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 75
76
Request for Purchase of Goods and Services; Bowen Engineering Corporation; (increase $240,930.00); Contract 77
100 WWTP; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request 78
approved 3-0. 79
80
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($130,000.00); 21-ENG-06 – On-Call 81
Plan Review 2021-2022; Additional Services Amendment #21; Board Member Burke moved to approve. Board 82
Member Watson seconded. Request approved 3-0. 83
84
Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($210,000.00); 21-ENG-05 – City 85
Center Drive & Veterans Way RAB – Preliminary Engineering; Additional Services Amendment #22; Board 86
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 87
88
Request for Purchase of Goods and Services; GAI Consultants; (increase $88,330.00); 20-ENG-13 – 106th Street 89
and Westfield Blvd RAB - Design; Amendment to Professional Services Agreement; Board Member Burke moved 90
to approve. Board Member Watson seconded. Request approved 3-0. 91
92
Request for Purchase of Goods and Services; Mammoth, Inc.; (decrease $45,000.00); Contract 19-02; CO #1; 93
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 94
95
Request for Purchase of Goods and Services; Facility Commissioning Group; ($73,030.00); Carmel Police Dept 96
Headquarters and Court BOT – Commissioning; Board Member Burke moved to approve. Board Member Watson 97
seconded. Request approved 3-0. 98
99
Request for Purchase of Goods and Services; H W C Engineering; ($212,500.00); 21-ENG-03 – Orchard Park 100
Drainage; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 101
102
Request to Acknowledge Completion Date Adjustment; White Construction, LLC; Increase Project Time; 103
Contract 16-SW-85; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request 104
approved 3-0. 105
106
REQUEST TO USE CITY STREETS/PROPERTY107
108
Request to Use Civic Square Gazebo; Wedding Ceremony; May 28th, 2022; 9:00 AM – 7:00 PM; Board Member 109
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 110
111
Request to Use / Close City Streets; Ghosts and Goblins 5k/2k Walk/Run; October 22nd, 2022; 7:00 AM – 11:00 112
AM; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 113
114
OTHER115
116
Request for Temporary Construction Entrance; Asherwood Subdivision – 9990 Ditch Road; Board Member 117
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 118
119
Request for Curb Cut; 12 Woodland Circle; Board Member Burke moved to approve. Board Member Watson 120
seconded. Request approved 3-0. 121
122
Request for Lane Restrictions / Sidewalk Closure / Open Pavement Cut; Civic Square Parking Garage – SE 123
Corner of Monon Green Boulevard and Veterans Way; Board Member Burke moved to approve. Board 124
Member Watson seconded. Request approved 3-0. 125
126
Request for Lane Closure / Sidewalk Closure; Garden Table Restaurant – 350 Monon Boulevard – Along Elm 127
Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 128
129
Request for Lane Restrictions / Open Pavement Cut; Lakeside Apartments - 147 West Carmel Drive; Board 130
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 131
132
Request for Waiver of BPW Res. No. 04-28-17-01 / Lane Restrictions / Pavement Cut; 13000 North Meridian; 133
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 134
135
Request for Lane Closure / Sidewalk Closure; 350 Monon Boulevard – Along Veterans Way; Board Member 136
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 137
138
Request for New Curb Cut / Curb Cut Vacation; 510 2nd Avenue NE; Board Member Burke moved to approve. 139
Board Member Watson seconded. Request approved 3-0. 140
141
Request for Storm Water Technical Standards Waiver; Jackson’s Grant Section 8 – 116th Street and Springmill 142
Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 143
144
Request for Storm Water Technical Standards Waiver; Our Lady of Mt. Carmel – 14598 Oak Ridge Road; Board 145
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 146
147
Request for Storm Water Technical Standards Waiver; Windsor Building – Carmel City Center; Board Member 148
Burke moved to approve. Board Member Watson seconded. Request approved 3-0. 149
150
Request for Secondary Plat; Ambleside Section 1A; Board Member Burke moved to approve. Board Member 151
Watson seconded. Request approved 3-0. 152
153
ADD-ONS154
155
Request for Grant of Reciprocal Access Easement; MBI Midtown West, LLC; Board Member Burke moved to 156
add-on two additional items onto the agenda. Board Member Watson seconded. Add-ons approved 3-0; Board 157
Member Burke moved to approve request. Board Member Watson seconded. Request approved 3-0. 158
159
Resolution BPW 12-15-21-05; Designating and Approving Parking Restriction Signage Near School Property; 160
Multiple Locations; Board Member Burke moved to add-on two additional items onto the agenda. Board 161
Member Watson seconded. Add-ons approved 3-0; Board Member Burke moved to approve request. Board 162
Member Watson seconded. Request approved 3-0. 163
164
ADJOURNMENT165
166
Mayor Brainard adjourned the meeting at 10:22 a.m. 167
168
169
APPROVED: ____________________________________ 170
Sue Wolfgang – City Clerk 171
172
_____________________________________ 173
Mayor James Brainard 174
ATTEST: 175
176
__________________________________ 177
Sue Wolfgang – City Clerk 178
RESOLUTION NO. BPW 01-05-22-01
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement LawVuLimited.docx12/15/20212:18PM
RESOLUTION NO. BPW 01-05-22-02
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Laforce, LLC.docx12/15/20212:17PM
RESOLUTION NO. BPW 01-05-22-05
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Barbara Lamb.docx12/15/20212:16PM
CzTfshfzHsfdivlijobu21;56bn-Efd26-3132
RESOLUTION NO. BPW 01-05-22-06
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt ofthe Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Caulking Specialists Company.docx12/15/20212:17PM
CzTfshfzHsfdivlijobu5;21qn-Efd25-3132
Caulking Specialists Company
Administration Department - 2021
Appropriation # 1205 44-628.71 2021 IT Data Center Bond; P.O. #105748
Contract Not To Exceed $10,845.00
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s
provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
C:\\Users\\clivingston\\AppData\\Local\\Microsoft\\Windows\\INetCache\\Content.Outlook\\562V7G6G\\Caulking Specialists Company Goods and Services.doc:11/19/2021 2:27 PM\]
2
Caulking Specialists Company
Administration Department - 2021
Appropriation # 1205 44-628.71 2021 IT Data Center Bond; P.O. #105748
Contract Not To Exceed $10,845.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
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3
Caulking Specialists Company
Administration Department - 2021
Appropriation # 1205 44-628.71 2021 IT Data Center Bond; P.O. #105748
Contract Not To Exceed $10,845.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND City of Carmel
Administration Department Department of Law
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: Caulking Specialists Company
th5117East65 Street
Indianapolis, Indiana 46220
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
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4
Caulking Specialists Company
Administration Department - 2021
Appropriation # 1205 44-628.71 2021 IT Data Center Bond; P.O. #105748
Contract Not To Exceed $10,845.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City’s
request, take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
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5
Exhibit A
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
l/'/\L/ 1/'/\ City®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE N0. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBERER
JIII'1
FEDERAL EXCISE TAX EXEMPT 105748
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUSTAPPEARON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELSANDANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
11/12/2021 376174 IT Data Center Building Addition and Remodel - Joint Sealants
CAULKING SPECIALITS CO General Administration
VENDOR 5117 EAST 65TH STREET SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46220 -
PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT
61014
QUANTITY I UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1205 Fund., 0
Account. 44-628.71
1 Each
Send Invoice To.
Dept of Administration
1 Civic Square
Carmel, IN 46032-
2021 IT Data Center Bond
IT Data Center Building Addition and Remodel - Joint
Sealants
A
6 3;
PLEASE INVOICE IN DUPLICATE
10,845.00
Sub Total
10,845.00
10,845.00
DEPARTMENT ACCOUNT I PROJECT PROJECTACCOUNT I AMOUNT
PAYMENT $10,845.00
SHIPPING INSTRUCTIONS
AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
Co D. SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROLLER
James Crider
Director of Administration
James Crider
Director of Administration
CONTROL NO. 105748
RESOLUTION NO. BPW 01-05-22-07
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
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CzTfshfzHsfdivlijobu3;51qn-Efd27-3132
RESOLUTION NO. BPW 01-05-22-10
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
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CzTfshfzHsfdivlijobu21;27bn-Efd31-3132
FLOCK GROUP INC.
SERVICES AGREEMENT
ORDER FORM
This Order Form together with the Terms (as defined herein) describe the relationship between Flock Group Inc.
FlockAgencyParty
Order FormTerms
which describe and set forth the general legal terms governing the relationship (collectively, the "Agreement").The
Terms contain, among other things, warranty disclaimers, liability limitations and use limitations.
Effective Date
Agency:CityofCarmel, Indiana
ContactName:TimothyRenick
LegalEntityName:\\FSLegalEntityName{r}\\
Address: Phone:317-571-25673CivicSqE-Mail:trenick@carmel.in.govCarmel, Indiana 46032
BillingContact:\\FSBillingContact1\\ ExpectedPaymentMethod: if different than above) FSExpectedPaymentMethod1\\
BillingTerm:AnnualpaymentdueNet30pertermsInitialTerm:12months
Renewal Term:12months andconditions
Name Price QTY Subtotal
Flock Falcon Camera $2,500.00 38.00 $95,000.00
Implementation Fee $0.00 38.00 $0.00
Wing Integration $948.00 6.00 $5,688.00
Flock Safety Advanced Search 25-49 Falcons $3,500.00 1.00 $3,500.00
Raven Promo $0.00 1.00 $0.00
Includes one-time fees)
Year 1Total $104,188.00
Recurring Total: $104,188.00
Special terms:
12/31/2021willreceive one (1) FREE squaremile ofRaven coverage for12months withthesigning ofa2-
yearcontract. After FREE initial 12months, Agencyshallbebilled standard pricing of $25,000persquare
mileofRaven coverage peryear. Agency shall havetheoption toEXTEND Raven subscription uponprior
written notification toFlock atleastthirty (30) dayspriortotheendofthefirst yearTerm. IfAgency
renew and
Agency shallbebilled thestandard priceof $25,000 persquare mileofRaven coverage forthenextyear.
GOVERNMENT AGENCY AGREEMENT
Agreementbusiness at 1170
FlockAgency
PartyParties
RECITALS
WHEREAS, Flock offers asoftware and
Flock Service) and can provide notifications to
AgencyupontheinstructionsofNon-Agency End User ();
WHEREAS, Agency desires to purchase, use and/or have installed access tothe Flock Service on existing cameras, provided by Agency, or
FlockprovidedHardware (as defined below) in order to create, view, search and archive Footage and receive Notifications, including those from non-
AgencyusersoftheFlockSystem (where there is an investigative purpose) such as schools, neighborhood homeowners associations, businesses, and
individualusers;
WHEREAS,
responsibleforextracting, downloading and archiving Footage from the Flock System on its own storage devices for auditing for
prosecutorial/administrative purposes; and
WHEREAS, Flock desires to provide Agency the Flock Service and any access thereto, subject to the terms and conditions of this Agreement,
AGREEMENT
NOW, THEREFORE, Flock and Agency agree as follows and further agree toincorporate the Recitals into this Agreement.
1. DEFINITIONS
Certaincapitalizedterms, not otherwise defined herein, have the meanings set forth or cross-referenced in this Section 1.
1.1 "Agency Datawill
includetheFootage.
Agency Hardware -party camera owned or provided by Agency and any other physical elements that interact with the
Agency Hardware
Authorized End User(s)ployees, agents, or contractors of Agency accessing or using the Services through the Web
Interface, under the rights granted to Agency pursuant to this Agreement.
Documentationprinted format, that describe the features, functions and
operationoftheServiceswhichareprovidedbyFlocktoAgencyinaccordancewiththetermsofthisAgreement.
Embedded Softwared on the Agency Hardware.
Flock IProperty
thereinorotherwiseprovidedtoAgencyand/or its Authorized End Users in connection with the foregoing.
Footage
1.8 HardwareFlock Hardwareonents, and any other
Hardware
EmbeddedSoftware.
1.9 means the monetary fees associated with the Installation Services, as defined in Section 1.9 below.
Installation Services
ServicesFlock Services
searchingimagerecords, and sharing Footage.
Support Services
Unit(s)mean the Agency Hardware together with the Embedded Software.
Usage Fee
Web Interfacethorized End Users can access the Services in accordance
withthetermsofthisAgreement.
2. SERVICES AND SUPPORT
2.1Provision ofAccess. Subject to the terms of this Agreement, Flock hereby grants to Agency a non-exclusive, non-transferable right to access the
featuresandfunctionsoftheServicesviatheWebInterfaceduringtheServiceTerm (as defined in Section 6.1 below), solely for the Authorized End
Form, and any Authorized End Users to access via the
WebInterfaceforthirty (30) days. Authorized End Users will be required to sign up for an account and select a password anUser ID
FlockwillalsoprovideAgencywiththeDocumentationtobeusedinaccessingandusingtheServices. Agency shall be responsible for all acts and
omissionsofAuthorizedEndUsers, and any act or omission by an Authorized End User which, if undertaken by Agency, would constitute a breach of
thisAgreement, shall be deemed a breach of this Agreement by Agency. Agency shall undertake reasonable efforts to make all Authorized End Users
thorized End Users to
complywithsuchprovisions. Flock may use the services of one or more third parties to deliver any part of the Services, including without limitation
usingathirdpartytohosttheWebInterfacewhichmakestheServicesavailabletoAgencyandAuthorizedEndUsers. WARRANTIES PROVIDED
EXCLUSIVELIABILITYWITHREGARDTOSUCHTHIRD-PARTY SERVICES, INCLUDING WITHOUT LIMITATION HOSTING THE WEB
INTERFACE. Agency agrees tocomply with any acceptable use policies and other terms of any third-party service provider that are provided or
otherwisemadeavailabletoAgencyfromtimetotime.
2.2Embedded Software License. Subject to all terms of this Agreement, Flock grants Agency alimited, non-exclusive, non-transferable, non-
sublicensable (except tothe Authorized End Users), revocable right to use the Embedded Software as installed on the Hardware or Agency Hardware; in
eachcase, solely as necessary for Agency to use the Services.
2.3Documentation License. Subject to the terms of this Agreement, Flock hereby grants to Agency a non-exclusive, non-transferable right and license
nnection with its use of the Services as contemplated herein, and under Section 2.4
below.
2.4Usage Restrictions. The purpose for usage ofthe Unit, Documentation, Services, support, and Flock IP are solely tofacilitate gathering evidence
thatcouldbeusedinalawfulcriminalinvestigationbytheappropriategovernmentagencyandnotfortrackingactivitiesthatthesystemisnotdesigned
Permitted Purposeicate any of the Flock IP; (ii)
decompile, disassemble, reverse engineer or otherwise attempt to obtain or perceive the source code from which any software component of any of the
FlockIPiscompiledorinterpreted, or apply any other process or procedure to derive the source code of any software included in the Flock IP, or
attempttodoanyoftheforegoing, and Agency acknowledges that nothing in this Agreement will be construed to grant Agency any right to obtain or
usesuchsourcecode; (iii) modify, alter, tamper with or repair any of the Flock IP, or create any derivative product from any of the foregoing, or attempt
todoanyoftheforegoing, except with the prior written consent of Flock; (iv) interfere or attempt to interfere in any manner with the functionality or
properworkingofanyoftheFlockIP; (v) remove, obscure, or alter any notice of any intellectual property or proprietary right appearing on or contained
withinanyoftheServicesorFlockIP; (vi) use the Services, support, Unit, Documentation or the Flock IP for anything other than the Permitted
Purpose; or (vii) assign, sublicense, sell, resell, lease, rent or otherwise transfer or convey, or pledge as security or oth
underSections2.1, 2.2, or 2.3.
2.5Retained Rights; Ownership. As between the Parties, subject to the rights granted in this Agreement, Flock and its licensors retain all right, title
andinterestinandtotheFlockIPanditscomponents, and Agency acknowledges that it neither owns nor acquires any additional rights inand to the
foregoingnotexpresslygrantedbythisAgreement. Agency further acknowledges that Flock retains the right to use the foregoing for any purpose in
2.6Suspension.
accesstoanyportionoralloftheFlockIPif (i) Flock reasonably determines that (a) there is a threat or at
of Flock; (c) Agency or
anyAuthorizedEndUseris/are using the Flock IP for fraudu
ythird party services or
productsrequiredtoenableAgencytoaccesstheFlockIP; or (f) Agency has violated any term of this provision, including, but not limited to, utilizing
theServicesforanythingotherthanthePermittedPurpose (each such suspension, in accordance with this SectioService Suspension
willmakecommerciallyreasonableefforts, circumstances permitting, to provide written notice of any Service Suspension to Agency (including notices
arding resumption of access to the Flock IP following any Service Suspension. Flock
willusecommerciallyreasonableeffortstoresumeprovidingaccesstotheServiceassoonasreasonablypossibleaftertheeventgivingrisetothe
ServiceSuspensioniscured. Flock will have no liability for any damage, liabilities, losses (including any loss of data or profits) or any other
consequencesthatAgencyoranyAuthorizedEndUsermayincurasaresultofaServiceSuspension. To the extent that the Service Suspension is not
be tolled by the duration of
anysuspension (for any continuous suspension lasting at least one full day) prorated
beenimpacted.
2.7Installation Services.
2.7.1 Designated Locations. For installation of Flock Hardware, prior to performing the physical installation of the Units, Flock shall advise
AgencyonthelocationandpositioningoftheUnitsforoptimallicenseplateimagecapture, as conditions and location allow. Flock and Agency must
mutuallyagreeonthelocation (mounting site or pole), position and angle of the Units (each Unit location Designated
LocationFlockshallhavenoliabilitytoAgencyresultingfromanypoorperformance, functionality or Footage resulting from or otherwise relating to
theDesignatedLocationsordelayininstallationduetoAgenc
theDesignatedLocationreadyforinstallationincludinghavingallelectricalworkpreinstalledandpermitsready. Designated Locations that are suggested
byFlockandacceptedbyAgencywithoutalterationwillbeknownasFlockDesignatedLocations. After a deployment plan with Designated Locations
Reinstalls
current list price for Reinstalls, as listed in the then-current Reinstall Policy (available at
https://www.flocksafety.com/reinstall-fee-schedule) and any equipment charges. These changes include but are not limited to camera re-positioning,
adjustingofcameramounting, re-angling, removing foliage, camera replacement, changes to heights of poles, regardless of whether the need for Reinstalls
relatedtovandalism, weather, theft, lack of criminal activity in view, and the like.
2.7.2 Agency Installation Obligations. Agency agrees to allow Flock and its agents reasonable access in and near the Designated Locations at
allreasonabletimesuponreasonablenoticeforthepurposeofperAgencyInstallationObligations
extentrequiredbythedeploymentplan, but are not limited to electrical work to provide areliable source of 120V AC power that follow Flock guidelines
andcomplywithlocalregulationsifadequatesolarexposureisnotavailable. Agency is solely responsible for (i) any permits or associated costs, and
managingthepermittingprocess; (ii) any federal, state or local taxes including property, license, privilege, sales, use, excise, gross receipts or other
similartaxeswhichmaynoworhereafterbecomeapplicableto, measured by or imposed upon or with respect to the installation ofthe Hardware, its use,
or (iii) any other supplementary cost for services performed in connection with installation of the Hardware, including but not limited tocontractor
licensing, engineered drawings, rental of specialized equipment or vehicles, third-party personnel (i.e. Traffic Control Officers, Electricians, State DOT-
approvedpoles, etc.), such costs to be approved by the Agency. In the event that a Designated Location for a Unit requires permits, Flock will provide the
Agencywithatemporaryalternatelocationforinstallationpendingthepermittingprocess. Once the required permits are obtained, Flock will relocate the
Unitsfromthetemporaryalternatelocationtothepermittedlocationatnoadditionalcost. Flock will provide options to supply power at each Designated
Location. If Agency refuses alternative power supply options, Agency agrees and understands that Agency will not be subject to any reimbursement,
tolling, or credit for any suspension period of Flock Services due to low solar. Flock will make all reasonable efforts within their control to minimize
suspensionofFlockServices. Any fees payable to Flock exclude the foregoing. Without being obligated or taking any responsibility for the foregoing,
FlockmaypayandinvoicerelatedcoststoAgencyifAgencydidnotaddressthempriortotheexecutionofthisAgreementorathirdpartyrequiresFlock
topay. Agency represents and warrants that it has all necessary right title and authority and hereby authorizes Flock to install the Hardware at the
DesignatedLocationsandtomakeanynecessaryinspectionsortestsinconnectionwithsuchinstallation. Flock is not responsible for installation of
AgencyHardware.
2.7.3
installationprocedures, and the installation will be completed within a reasonable time from the time that the Designated Locations are selected by Agency.
gation to perform installation work
shallcease; however, Flock will continue to monitor the performance of the Units for the length of the Term and will receive access to the Footage for a
periodofthree (3) business days after the initial installation in order to monitor performance and provide any necessary maintenance solely as a measure
responsibility to ensure such
actionwassuccessful. Agency understands and agrees that the Flock Services will not function without the Hardware. Labor may be provided by Flock
orathirdparty. Flock is not obligated to install, reinstall, or provide physical maintenance to Agency Hardware.
2.7.4 Security Interest. Flock Hardware shall remain the personal property of Flock and will be removed upon the termination or expiration of
thisAgreement. Agency agrees to perform all acts which may be necessary to assure the retention of title of the Hardware by Flock. Should Agency
defaultinanypaymentfortheFlockServicesoranypartthereoforoffertosellorauctiontheHardware, then Agency authorizes and empowers Flock to
removetheHardwareoranypartthereof. Such removal, if made by Flock, s
nt of natural expiration of this
Agreement, Flock shall remove Flock Hardware at no additional cost toAgency.
2.8Hazardous Conditions.
anyareasthatcontainhazardousmaterials, or other hazardous conditions, including, without limit, asbestos, lead, toxic or flammable substances. In the
eventanysuchhazardousmaterialsarediscoveredinthedesignatedlocationsinwhichFlockistoperformservicesunderthisAgreement, Flock shall
havetherighttoceaseworkimmediatelyintheareaaffecteduntilsuchmaterialsareremovedorrenderedharmless. Any additional expenses incurred
byFlockasaresultofthediscoveryorpresenceofhazardousmaterialorhazardousconditionsshallbetheresponsibilityofAgencyandshallbepaid
promptlyuponbilling.
2.9 Support Services. Subject to the payment of fees, Flock shall monitor the performance and functionality of Flock Services and may, from time to
time, advise Agency on changes to the Flock Services, Installation Services, or the Designated Locations which may improve the performance or
functionalityoftheServicesormayimprovethequalityoftheFootage. The work, its timing, and the fees payable relating to such work shall be agreed
byMonitoringServices
FlockwillprovideAgencywithreasonabletechnicalandon-On-Site Services-person or by email at
hello@flocksafety.com. Flock will use commercially reasonable efforts to respond to requests for support. If Agency chooses to self-install Hardware or
installHardwareonamobilelocation, Flock shall make reasonable commercial efforts to provide On-Site Services, if permissible. Agency shall not be
entitledtoreimbursement, tolling, or credit for any lapse in Services associated with the Unit malfunction due to installation on mobile locations (i.e.
trailers). Agency waives any warranties hereunder for any self-installed Hardware, and Flock shall not be liable for failure to respond to any maintenance
requestsforself-installed Hardware. Agency shall be subject to Reinstall Fees for re-positioning Units on mobile locations, or subsequent installation on
Flockorotherstationarypoles.
2.10 Special Terms. the
proposalandontheorderformand
inconsistentorconflictwiththeSpecialTerms, the Special Terms shall control.
2.11 Changes toPlatform. Flock Safety may, in its sole discretion, make any changes to any system or platform that it deems necessary or useful to (i)
trength of, or market for,
3. RESTRICTIONS AND RESPONSIBILITIES
3.1Agency Obligations. Upon creation of a User ID, Agency agrees to provide Flock with accurate, complete, and updated registration information.
ent to impersonate that
person. Agency may not transfer its account toanyone else without prior written permission of Flock. Agency will not share its account or password
withanyone, and must protect the security of its account and password. Agency is responsible for any activity associated with its account. Agency shall
beresponsibleforobtainingandmaintaininganyequipmentandancillaryservicesneededtoconnectto, access or otherwise use the Services. Agency
will, at its own expense, provide assistance to Flock, including, but not limited to, by means of access to, and use of, Agency facilities, as well as by
meansofassistancefromAgencypersonnel, to the limited extent any of the foregoing may be reasonably necessary to enable Flock to perform its
obligationshereunder, including, without limitation, any obligations with respect to Support Services or any Installation Services.
3.2Agency Representations and Warranties. Agency represents, covenants, and warrants that Agency will use the Services only in compliance with
thisAgreementandallapplicablelawsandregulations, including but not limited to any laws relating to the recording or sharing of video, photo, or
audiocontent. To the extent allowed by the governing law of the state mentioned in Section 10.6, or if no state is mentioned in Section 10.6, by the law
oftheStateofGeorgia, each Party tothis Agreement shall assume the responsibility and liability for
theactsandomissionsofitsownemployees, deputies, officers, oragents, inconnection with
theperformanceoftheirdutiesunderthisAgreement,. . Under no circumstances shall this
AgreementbeinterpretedtocreateapartnershiprelationshipbetweentheParties.. Although Flock has
believes may be (or alleged to be) in
violationoftheforegoing.
4. CONFIDENTIALITY; AGENCY DATA
4.1Confidentiality. Receiving
PartyDisclosingParty
Proprietary Informationoprietary Information of Flock
includesnon-public information regarding features, functionality and performance of the Services. Proprietary Information of Agency includes non-
publicdataprovidedbyAgencytoFlockorcollectedbyFlockviatheUnit, including the Footage, to enable the provision of the Services, which
Agency Data
Partyagrees: (i) to take the same security precautions to protect against disclosure or unauthorized use of such Proprietary Information that the party
takeswithitsownproprietaryinformation, but in no event will aparty apply less than reasonable precautions to protect such Proprietary Information,
and (ii) not to use (except in performance of the Services or as otherwise permitted herein) or divulge to any third person any such Proprietary
nformation to send Agency alerts, such as when a car
es that the foregoing shall
notapplywithrespecttoanyinformationthattheReceivingPartycandocument (a) is or becomes generally available to the public, or (b) was in its
possessionorknownbyitpriortoreceiptfromtheDisclosingParty, or (c) was rightfully disclosed to it without restriction by a third party, or (d) was
independentlydevelopedwithoutuseofanyProprietaryInformationoftheDisclosingParty. Nothing in this Agreement will prevent the Receiving
PartyfromdisclosingtheProprietaryInformationpursuanttoanyjudicialorgovernmentalorder, provided that the Receiving Party gives the Disclosing
Partyreasonablepriornoticeofsuchdisclosuretocontestsuchorder. For clarity, Flock may access, use, preserve and/or disclose the Footage to law
enforcementauthorities, government officials, and/or third parties, if legally required to do so or if Flock has a good faith belief that such access, use,
preservationordisclosureisreasonablynecessaryto: (a) comply with alegal process or request; (b) enforce this Agreement, including investigation of
anypotentialviolationthereof; (c) detect, prevent or otherwise address security, fraud or technical issues; or (d) protect the rights, property or safety of
Flock, its users, a third party, or the public as required or permitted by law, including respond to an emergency situation. Agency hereby expressly
grantsFlockanon-exclusive, worldwide, perpetual, royalty-free right and license (during and after the term hereof) to disclose the Agency Data
inclusive of any Footage) to enable law enforcement monitoring against law enforcement hotlists as well as provide Footage search access to law
enforcementforinvestigativepurposesonly. Flock may store deleted Footage in order to comply with certain legal obligations but such retained
Footagewillnotberetrievablewithoutavalidcourtorder.
4.2Agency Data. Agency and Non-Agency End User Data. As between Flock and Agency, all right, title and interest in the Agency Data and Non-
AgencyEndUserData, belong to and are retained solely by Agency. Agency hereby grants to Flock a limited, non-exclusive, royalty-free, worldwide
licensetousetheAgencyDataandNon-Agency End User Data and perform all acts with respect tothe Agency Data and Non-Agency End User Data
asmaybenecessaryforFlocktoprovidetheFlockServicestoAgency, including without limitation the Support Services set forth in Section 2.9 above,
andanon-exclusive, perpetual, irrevocable, worldwide, royalty-free, fully paid license to use, reproduce, modify and distribute the Agency Data and
Non-Agency End User Data as apart ofthe Aggregated Data (as defined in Section 4.4below). As between Flock and Agency, Agency is solely
responsiblefortheaccuracy, quality, integrity, legality, reliability, and appropriateness ofall Agency Data and Non-Agency End User Data. As
betweenAgencyandNon-Agency End Users that have prescribed access ofFootage to Agency, each of Agency and Non-Agency End Users will share
allright, title and interest in the Non-Agency End User Data. This Agreement does not by itself make any Non-Agency End User Data the sole property
ortheProprietaryInformationofAgency. Flock will automatically delete Footage older than thirty (30) days. Agency has a thirty (30) day window to
view, save and/or transmit Footage to the relevant government agency prior to its deletion.
4.3Feedback. If Agency provides any suggestions, ideas, enhancement requests, feedback, recommendations or other information relating to the
subjectmatterhereunder, Agency hereby assigns (and will cause its agents and representatives to assign) to Flock all right, title and interest (including
intellectualpropertyrights) with respect to or resulting from any of the foregoing.
4.4Aggregated Data. Notwithstanding anything in this Agreement to the contrary, Flock shall have the right tocollect and analyze data that does not
refertooridentifyAgencyoranyindividualsorde-identifies such data and other information relating to the provision, use and performance of various
aspectsoftheServicesandrelatedsystemsandtechnologies (including, without limitation, information concerning Agency Data and data derived
therefrom). For the sake of clarity, Aggregated Data is compiled anonymous data which has been stripped of any personal identifying information.
AgencyacknowledgesthatFlockwillbecompilinganonymizedand/or aggregated data based on Agency Data and Non-Agency End User Data input
Aggregated Data-exclusive, worldwide, perpetual, royalty-free right and license (during
andaftertheServiceTermhereof) to (i) use and distribute such Aggregated Data to improve and enhance the Services and for other marketing,
development, diagnostic and corrective purposes, other Flock offerings, and crime prevention efforts, and (ii) disclose the Agency Data and Non-
AgencyEndUserData (both inclusive of any Footage) to enable law enforcement monitoring against law enforcement hotlists as well as provide
Footagesearchaccesstolawenforcementforinvestigativepurposesonly. No rights or licenses are granted except as expressly set forth herein.
5. PAYMENT OF FEES
5.1a Wing Fees. For Wing products, the Agency will pay Flock the first Usage Fee and the Implementation Fee (as described on the Order Form,
togetherthe
noliabilityresultingfromanydelaybytheAgencyininstallingtheEmbeddedSoftwareontheAgencyHardware. If applicable, Agency shall pay the
ongoingUsageFeessetforthontheOrderFormwithsuchUsageFeesdueandpayablethirty (30) days in advance of each payment period. All
paymentswillbemadebyeitherACH, check, or credit card. All payments and any late fees and/or penalties shall be subject to Indiana Prompt Payment
Statute, Ind. Code 5-17-5- et al.
5.1b Falcon Fees. For Falcon products, Agency will pay Flock the first Usage Fee, the Implementation Fee and any fee for Hardware (as described on
voice, after successful
validationoftheUnits. Flock isnot obligated to commence the Installation Services unless and until the Initial Fees have been made and shall have no
liabilityresultingfromanydelayrelatedthereto. Agency shall pay the ongoing Usage Fees set forth on the Order Form with such Usage Fees due and
payablethirty (30) days inadvance of each payment period. All payments will be made by either ACH, check, or credit card. All payments and any late
feesand/or penalties shall be subject toIndiana Prompt Payment Statute, Ind. Code 5-17-5- et al.
5.2Changes to Fees. Flock reserves the right to change the Fees or applicable charges and to institute new charges and Fees at the end ofthe Initial
TermoranyRenewalTerm, upon sixty (6
besentbyemail). If Agency believes that Flock has billed Agency incorrectly, Agency must contact Flock no later than sixty (60) days after the closing
dateonthefirstbillingstatementinwhichtheerrororproblemappeared, inorder to receive an adjustment or credit. Inquiries should be directed to
in writing.
5.3Invoicing, Late Fees; Taxes. Flock may choose to bill through an invoice, in which case, full payment for invoices issued in any given month must
bereceivedbyFlockthirty (30) days after the mailing date ofthe invoice. Unpaid amounts are subject toa finance charge of 1.5% per month on any
outstandingbalance, or the maximum permitted by law, whichever islower, plus all expenses of collection, and may result in immediate termination of
Service. Agency shall be responsible for all tax All late fees and/or
penaltiesshallbesubjecttoIndianaPromptPaymentStatute, Ind. Code 5-17-5- et al.
6. TERM AND TERMINATION
6.1a Wing Term. Subject to earlier termination as provided below, the initial term of this Agreement shall be for the period of time set forth on the
Initial TermFollowing the Initial Term, unless otherwise indicated
ontheOrderForm, this Agreement will automatically renew for successive renewal terms of the greater of one year or the length set forth on the Order
FormRenewalTermServiceTermunlesseitherpartygivestheotherpartynoticeofnon-renewal
atleastthirty (30) days prior to the end of the then-current term.
6.1b Falcon Term. Subject to earlier termination as provided below, the initial term of this Agreement shall be for the period of time set forth on the
Initial Term
Unit. For Agencies who purchase ten (10) or more Units, in the event that only a portion of the Units are installed at the first installation with additional
Unitstobeinstalledatalaterdate, Usage Fees shall be calculated on a pro rata basis corresponding to the then-installed Units. Agencies will be
invoicedfortheadditionalUnitsimmediatelyuponinstallationoftheremainingUnits. Following the Initial Term, unless otherwise indicated on the
OrderForm, this Agreement will automatically renew for successive renewal terms for the greater of one year and the length set forth on the Order
FormRenewalTermServiceTermunlesseitherpartygivestheotherpartynoticeofnon-renewal
atleastthirty (30) days prior to the end of the then-current term.
6.2Termination for Convenience. At any time during the agreed upon Term, an Agency not fully satisfied with the service may self-elect to terminate
thisAgreementforconvenience. Termination for convenience will result in a one-time fee of $500 per Falcon Camera (Flock Hardware). Upon
terminationforconvenience, a refund will be provided for Falcon Cameras, prorated for any fees for the remaining Term length set forth previously.
AgencywillremainliabletopaythefulloutstandingfeesforanyWingproductontheeffectivedateofterminationofthatOrderForm. Flock will
invoice, and Agency will pay, any unbilled fees and any unpaid fees covering the remainder of the term of that Order Form had it not been terminated.
TerminationforconvenienceoftheAgreementbytheAgencywillbeeffectiveimmediately. Flock will provide advanced written notice and remove all
6.3Termination. In the event of any material breach of this Agreement, the non-breaching party may terminate this Agreement prior to the end of the
ServiceTermbygivingthirty (30) days prior written notice tothe breaching party; provided, however, that this Agreement will not terminate if the
breachingpartyhascuredthebreachpriortotheexpirationofsuchthirty (30) day period. Either party may terminate this Agreement, without notice,
i) upon the institution by or against the other party of insolvency, receivership or bankruptcy proceedings, (ii) upon the other party's making an
assignmentforthebenefitofcreditors, or (iii) upon the other party'sdissolution or ceasing to do business. Upon termina
breach, Flock will refund to Agency apro-rata portion of the pre-paid Fees for Services not received due tosuch termination.
6.5No-Fee Term. -
No-Fee Termhe event aNon-Agency End User grants Agency access toFootage and/or Notifications
fromaNon-Agency End User Unit, Agency will have access toNon-Agency End User Footage and/or Notifications until deletion, subject to the thirty
30) day retention policy. Non-Agency End Users and Flock may, intheir sole discretion, leave access open. The No-Fee Term will survive the Term of
thisAgreement. Flock, in its sole discretion, can determine not to provide additional No-Fee Terms or can impose aprice per No-Fee Term upon thirty
Fee Term or access to future No-
6.6Survival. The following Sections will survive termination: 2.4, 2.5, 3, 4, 5 (with respect to any accrued rights to payment), 5.4, 6.5, 7.4, 8.1, 8.2, 8.3,
8.4, 9.1 and 10.5.
7. REMEDY; WARRANTY AND DISCLAIMER
7.1Remedy. Defect
effortstoaddresDefect, Flock
shall, or shall instruct one of its contractors to repair or replace the Flock Hardware or Embedded Software suffering from the Defect. Flock reserves
therightintheirsolediscretiontorefuseordelayreplacementoritschoiceofremedyforaDefectuntilafterithasinspectedandtestedtheaffectedUnit
providedthatsuchinspectionandtestshalloccurwithinseventy-two (72) hours after Agency notifies the Flock of a Defect. In the event of a Defect,
FlockwillrepairorreplacethedefectiveUnitatnoadditionalcost. In the event that aUnit is lost, stolen, or damaged, Flock agrees toreplace the Unit
atafeeaccordingtothethen-current Reinstall Policy (https://www.flocksafety.com/reinstall-fee-schedule). Agency shall not be required to replace
subsequentlylost, damaged or stolen Units, however, Agency understands and agrees that functionality, including Footage, will be materially affected
duetosuchsubsequentlylost, damaged or stolen units and that Flock will have no liability to Agency regarding such affected functionality nor shall the
UsageFeeorImplementationFeesowedbeimpacted. Flock is under no obligation to replace or repair Agency Hardware.
7.2Exclusions. Flock will not provide the remedy described in Section 7.1 above if any of the following exclusions apply: (a) misuse ofthe Flock
Hardware, Agency Hardware or Embedded Software in any manner, including operation of the Flock Hardware, Agency Hardware or Embedded
Softwareinanywaythatdoesnotstrictlycomplywithanyapplicablespecifications, documentation, or other restrictions on use provided by Flock or
theAgencyHardwaremanufacturer; (b) damage, alteration, or modification of the Agency Hardware, Flock Hardware or Embedded Software in any
waywhichwouldcauseAgencyHardware, Flock Hardware or Embedded Software to malfunction; or (c) combination of the Agency Hardware or
EmbeddedSoftwarewithsoftware, Agency Hardware or other technology that was not expressly authorized by Flock.
7.3Warranty. Flock shall use reasonable efforts consistent with prevailing industry standards to maintain the Services in a manner which minimizes
errorsandinterruptionsintheServicesandshallperformtheInstallationServicesinaprofessionalandworkmanlikemanner. Upon completion of any
installationorrepair, Flock shall clean and leave the area in good condition. Services may be temporarily unavailable for scheduled maintenance or for
unscheduledemergencymaintenance, either by Flock or by third-
Flockshallusereasonableeffortstoprovideadvancenoticeinwritingorbye-mail of any scheduled service disruption.
7.4Disclaimer.
WITHRESPECTTODEFECTIVEEMBEDDEDSOFTWARE. THE FLOCK DOES NOT WARRANT THAT THE SERVICES WILL BE
UNINTERRUPTEDORERRORFREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM
DISCLAIMSALLWARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF
MERCHANTABILITYANDFITNESSFORAPARTICULARPURPOSEANDNON-INFRINGEMENT. THIS DISCLAIMER OF SECTION 7.4
ONLYAPPLIESTOTHEEXTENTALLOWEDBYTHEGOVERNINGLAWOFTHESTATEMENTIONEDINSECTION10.6, OR IF NO
STATEISMENTIONEDINSECTION10.6, BY THE LAW OF THE STATE OF GEORGIA.
7.5Insurance.Flock and Agency will each maintain commercial general liability policies with policy limits reasonably commensurate with the
magnitudeoftheirbusinessrisk. Certificates of Insurance will be provided upon request.
7.6Force Majeure. Flock Safety is not responsible nor liable for any delays or failures in performance from any cause beyond its control, including,
butnotlimitedtoactsofGod, changes to law or regulations, embargoes, war, terrorist acts, acts or omissions of third-party technology providers, riots,
fires, earthquakes, floods, power blackouts, strikes, weather conditions or acts of hackers, internet service providers or any other third party or acts or
omissionsofAgencyoranyAuthorizedEndUser.
8. LIMITATION OF LIABILITY; NO FEE TERM; INDEMNITY
8.1Limitation of Liability. NOTWITHSTANDING ANYTHING TO THE CONTRARY, FLOCK AND ITS SUPPLIERS (INCLUDING BUT NOT
LIMITEDTOALLHARDWAREANDTECHNOLOGYSUPPLIERS), OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS AND
EMPLOYEESSHALLNOTBERESPONSIBLEORLIABLEWITHRESPECTTOANYSUBJECTMATTEROFTHISAGREEMENTOR
TERMSANDCONDITIONSRELATEDTHERETOUNDERANYCONTRACT, NEGLIGENCE, STRICT LIABILITY, PRODUCT LIABILITY,
OROTHERTHEORY: (A) FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY, INCOMPLETENESS OR
CORRUPTIONOFDATAORFOOTAGEORCOSTOFPROCUREMENTOFSUBSTITUTEGOODS, SERVICES OR TECHNOLOGY OR LOSS
OFBUSINESS; (B) FOR ANY INDIRECT, EXEMPLARY, INCIDENTAL, SPECIAL OR CONSEQUENTIAL DAMAGES; (C) FOR ANY
INABILITYTOCAPTUREFOOTAGEORIDENTIFYAND/OR CORRELATE A LICENSE PLATE WITH THE FBI DATABASE; (D) FOR ANY
PUBLICDISCLOSUREOFPROPRIETARYINFORMATIONMADEINGOODFAITH; (E) FOR CRIME PREVENTION; OR (F) FOR ANY
AMOUNTSTHAT, TOGETHER WITH AMOUNTS ASSOCIATED WITH ALL OTHER CLAIMS, EXCEED THE FEES PAID AND/OR
PAYABLEBYAGENCYTOFLOCKFORTHESERVICESUNDERTHISAGREEMENTINTHETWELVE (12) MONTHS PRIOR TO THE ACT
OROMISSIONTHATGAVERISETOTHELIABILITY, IN EACH CASE, WHETHER OR NOT FLOCK HAS BEEN ADVISED OF THE
POSSIBILITYOFSUCHDAMAGES. IN THE EVENT OF AN EMERGENCY, AGENCY SHOULD CONTACT 911 AND SHOULD NOT RELY
ONTHESERVICES.THIS LIMITATION OF LIABILITY OF SECTION 8 ONLY APPLIES TO THE EXTENT ALLOWED BY THE GOVERNING
LAWOFTHESTATEMENTIONEDINSECTION10.6, OR IF NO STATE IS MENTIONED IN SECTION 10.6, BY THE LAW OF THE STATE
OFGEORGIA.
8.2Additional No-Fee Term Requirements.
ANYWAYRELATEDTOTHECOMPLIMENTARYNO-FEE TERM AS DESCRIBED IN SECTION 6.5EXCEED $100, WITHOUT REGARD
TOWHETHERSUCHCLAIMISBASEDINCONTRACT, TORT (INCLUDING NEGLIGENCE), PRODUCT LIABILITY OR OTHERWISE.
laims arising out of or in any
wayrelatedtotheNo-Fee Term.
8.3Responsibility. Each Party to this Agreement shall assume the responsibility and liability for the acts and omissions of its own employees, deputies,
officers, or agents, in connection with the performance of their official duties under this Agreement. Each Party to this Agreement shall be liable (if at
all) only for the torts of its own officers, agents, or employees that occur within the scope of their official duties. Agency will not pursue any claims or
8.4Indemnity. Agency hereby agrees to indemnify and hold harmless Flock against any damages, losses, liabilities, settlements and expenses
th any claim or action that arises from an alleged violation of Section 3.2, a
Flock employees or
agentorNon-Agency End Users,
suse of the Services, Flock
maydosoandmayprohibitanyuseoftheServicesitbelievesmaybe (or alleged to be) inviolation of Section 3.2 or this Agreement.
9. RECORD RETENTION
9.1Data Preservation. The Agency agrees tostore Agency Data and Non-Agency End User Data in compliance with all applicable local, state and
deration for paid access and
no-fee access tothe Flock System, to the extent that Flock is required by local, state or federal law tostore the Agency Data or the Non-Agency End
s servers and, should Flock
belegallycompelledbyjudicialorgovernmentorder, Flock may retrieve the data from Agency upon demand.
10. MISCELLANEOUS
10.1 Severability. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the
minimumextentnecessarysothatthisAgreementwillotherwiseremaininfullforceandeffectandenforceable.
10.2Assignment. nt. Flock may
transferandassignanyofitsrightsandobligations, in whole or in part, under this Agreement without consent.
10.3 Entire Agreement. This Agreement, together with the Order Form(s), the then-current Reinstall Policy (https://www.flocksafety.com/reinstall-fee-
schedule), and Deployment Plan(s), are the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all
previouswrittenandoralagreements, communications and other understandings relating to the subject matter ofthis Agreement, and that all waivers
e orders, authorizations
orsimilardocumentswillalterthetermsofthisAgreement, and any such conflicting terms are expressly rejected.
10.4 Relationship. No agency, partnership, joint venture, or employment is created as a result of this Agreement and Agency does not have any
authorityofanykindtobindFlockinanyrespectwhatsoever.
10.5 In any action or proceeding to enforce rights under this Agreement, the prevailing party will be entitled to recover
10.6 Governing Law; Venue. This Agreement shall be governed by the laws of the State of Georgia without regard to its conflict oflaws provisions.
Totheextentthatthearbitrationlanguagebelowdoesnotapply, the federal and state courts sitting in the State of Georgia will have proper and
exclusivejurisdictionandvenuewithrespecttoanydisputesarisingfromorrelatedtothesubjectmatterofthisAgreement. The parties agree that the
UnitedNationsConventionfortheInternationalSaleofGoodsisexcludedinitsentiretyfromthisAgreement. Any dispute arising out of, in connection
with, or in relation to this agreement or the making of validity thereof or its interpretation or any breach thereof shall be determined and settled by
arbitrationinGeorgiabyasolearbitratorpursuanttotherulesandregulationsthenobtainingoftheAmericanArbitrationAssociationandanyaward
renderedthereinshallbefinalandconclusiveupontheparties, and a judgment thereon may be entered inthe highest court of the forum, state or federal,
havingjurisdiction. The service of any notice, process, motion or other document in connection with an arbitration award under this agreement or for the
enforcementofanarbitrationawardhereundermaybeeffectuatedbyeitherpersonalserviceorbycertifiedorregisteredmailtotherespectiveaddresses
providedherein.
10.7Publicity. ose the
natureoftheServicesprovidedhereunderineachcaseinbusinessanddevelopmentandmarketingefforts, including without
website.
10.8 Export. Agency may not remove or export from the United States or allow the export or re-export of the Flock IP or anything related thereto, or
anydirectproductthereofinviolationofanyrestrictions, laws or regulations of the United States Department of Commerce, the United States
DepartmentofTreasuryOfficeofForeignAssetsControl, or any other United States or foreign agency or authority. As defined in FAR section 2.101,
theServices, the Hardware, the Emb
ction 227.7202
andFARsection12.212, any use, modification, reproduction, release, performance, display, or disclosure of such commercial software or commercial
softwaredocumentationbytheU.S. Government will be governed solely by the terms of this Agreement and will be prohibited except to the extent
expresslypermittedbythetermsofthisAgreement.
10.9 Headings. The headings are merely for organization and should not be construed as adding meaning to the Agreement or interpreting the
associatedSections.
10.10 Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but all of which
togethershallconstituteoneandthesameinstrument.
10.11 Authority. Each of the below signers of this Agreement represent that they understand this Agreement and have the authority to sign on behalf of
andbindtheorganizationsandindividualstheyarerepresenting.
10.12 Notices. All notices under this Agreement will be in writing and will be deemed to have been duly given when received, if personally delivered;
whenreceiptiselectronicallyconfirmed, if transmitted by facsimile or e-mail; the day after it issent, if sent for next day delivery by recognized
overnightdeliveryservice; and upon receipt, if sent by certified or registered mail, return receipt requested.
10.12. Iran Certification. Pursuant to I.C. § 5-22-16.5, Flock shall certify that, in signing this Agreement, it does not engage in investment activities
withintheCountryofIran.
10.13. Additional Good and Services. Flock understands and agrees that the Agency may, from time to time, request Flock to provide additional goods
andservicestotheAgency. When the Agency desires additional goods and services from Flock, the Agency shall notify Flock of such additional goods
andservicesdesired, as well as the time frame in which same are to be provided. Only after the Agency has approved Flock
theprovisionofsuchadditionalgoodsandservices, has encumbered sufficient monies topay for same, and has authorized Flock, in writing, to provide
suchadditionalgoodsandservices, shall such goods and services be provided by Flock to the Agency. A copy of the Agency
forthepurchaseofadditionalgoodsandservicesshallbenumberedandattachedheretointheorderinwhichtheyareapprovedbytheAgency.
10.14. E-Verify. Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated herein by this reference (the
Flock is required to enroll inand verify the work eligibility status ofits newly-hired employees using the E-Verify program,
andtoexecutetheAffidavitattachedherein, affirming that it is enrolled and participating in the E-verify program and does not knowingly employ
unauthorizedaliens. In support of the Affidavit, Flock shall provide the Agency with documentation indicating that it has enrolled and is participating
intheE-Verify program.
10.15. Nondiscrimination. Flock represents and warrants that itand all of its officers, employees, agents, contractors and subcontractors shall comply
withalllawsoftheUnitedStates, the State of Indiana and City of Carmel, Indiana prohibiting discrimination against any employee, applicant for
employmentorotherpersonintheprovisionofanyGoodsandServicesprovidedbythisAgreementwithrespecttotheirhire, tenure, terms, conditions
andprivilegesofemploymentandanyothermatterrelatedtotheiremploymentorsubcontracting, because of race, religion, color, sex, handicap,
nationalorigin, ancestry, age, disabled veteran status and/or Vietnam era veteran status.
INWITNESSWHEREOF, the parties hereto have made and executed this Agreement as follows:
CITYOFCARMEL, INDIANA Flock Group, Inc
byandthroughitsBoardofPublic
WorksandSafety
By: By:
JamesBrainard, Presiding Officer Authorized Signature
Date:
Printed Name
MaryAnnBurke, Member
Date:
Title
LoriS. Watson, Member FID/TIN:
Date:
ATTEST:
Date:
SueWolfgang, Clerk
Date:
defeatcrime
TABLE OFCONTENTS
3.Implementation Timeline
4.Implementation Team
6.Things to Consider when Picking Locations
7.Customer Responsibilities: AC-PoweredCams
8.Electrician Handout
Electrician Installation Steps
FAQs about AC-Powered Flock Cameras
11.Installation Service Brief
12.Permitting: Pre-Install Questionnaire
Timeline
Right of Way
AC Power vs. Solar
Traffic Control & Installation Methods
Paperwork & Required Forms
Contacts
14.*FeeSchedule
15.Help Center
16.Customer Support
CUSTOMER IMPLEMENTATIONGUIDE2
IMPLEMENTATION TIMELINE
This timeline provides general guidance and understanding ofyour installation process. While
wetypically complete installations 6-8weeks after locations have been finalized, delays can
occur asnoted inthetimeline below:
CONFIRM CAMERA LOCATIONS WITHYOUR SALES REPRESENTATIVE
REVIEW Flock: Your Sales representative willpresent several viable options for camera locationsLOCATIONCustomer: Review Deployment Plan & approve camera locationsSPleaseNote: IfPublic Works is required tomove forward, please obtain approval.
PREPARE FOR FINALIZED CAMERA LOCATIONS
FINALIZE Flock: Confirm Deployment Plan andsigned agreement. Flock willmove forward withnext
LOCATION steps forlocations that don'tneedpermits (minimum 10 locations needed tomove forward
S withpartial installation)
Customer: Prepare the below items, asneeded
Ifpermitsare required, begin application process
Ifcameras will beAC-powered, hire anelectrician/street department
CONDUCT ON-SITE SURVEY & PLACE FLAGS:
STEP 1 Flock: Flock technician conducts sitesurvey to (1) evaluate solar orpower access, (2)
check line ofsight tothe road, and (3) evaluate cellular service in thearea. When the
technician deems thelocations suitable, s/hewillplace awhite flag ateach spot.
Please Note: Iftheinitially determined locations don'tmeet Flock standards, wewill
evaluate anew location, obtain customer approval, and redoasitesurvey. This maypush
timeline forinstallation.
CALL 811
Flock: Flock Safety willcoordinate with Call811 tomark each camera location forSTEP2
underground utilities within a10-foot radius.
Please Note: Call811 is agovernment service, so turnaround times may vary and is
outside ofFlock control.
SCHEDULE INSTALLATION
Flock: Flock will (1) shipanysitespecific materials thatthe technician does nothaveSTEP3locally (2) schedule theinstallation date.
INSTALL & VALIDATE CAMERAS
Flock: After installation, your Customer Success Manager willconfirm that cameras areSTEP4capturingfootagewellandfunctioningproperly. They willthen give youfull access to the
system along with helpful training resources.
FINALIZE ANY INSTALLATION NEEDS
Flock: While wetypically complete installations within 4weeks offinalizing locations, delays
ONGOING may occur due toexternal factors. Inthese instances, wewillcontinue towork through this
AS process until your cameras are fully installed and operational.
NEEDED
CUSTOMER IMPLEMENTATIONGUIDE2
IMPLEMENTATIONTEAM
FLOCKTEAMHOWWILLTHEYSUPPORTYOU
YourCustomerSuccessManagerisyourstrategic
partnerforyourlifetimeasaFlockcustomer.
Theywillbe your guide through theinstallation
process.Afterinstall,theywillhelpyouunderstand
how best toleverage theFlockSafety tooltosolve
crime.Youshouldreachouttothemwhenyouwant
todiscuss:
Training
Benefitsoffeatures
BestpracticesforgettingrelevantdataCustomerSuccessOpportunitiestoexpandthesecurityManagernetworkinyourarea
FeedbackonyourpartnershipwithFlock
TheFlockSafetySupportteamiscommittedto
answeringallyourday-to-dayquestionsasquicklyas
possible.Togetintouchwithsupport,simplyemail
support@flocksafety.com.Supportcanhelpyou:
Requestcameramaintenance
Troubleshootonlineplatform
Contract/Billingquestions
Updateaccountinformation
CameraSharingquestions
Quickquestionsinyour
FlockSafetySupport FlockAccount
YourProductImplementationSpecialistisyour
technicalproductexpert.
TheywillhelptranslateyourgoalforusingFlock
Safetycamerasintoatechnicalplanthatcanbe
executedandenableyoutosolvecrime.Your
specialist willworkwithyouto:
Reviewthecamerasinyourdeployment
Ensure that thedeployment plan issetupfor
successfromatechnologicalstandpointin
additionto meeting yourgoalsfor the product
Ifanyofyourlocationsrequirepermits, ProductImplementation
amemberoftheProductImplementationSpecialist
teamwillassist you inpackaging your
application(s).
CUSTOMER IMPLEMENTATIONGUIDE4
IMPLEMENTATIONTEAM
TheFieldOperationsteamisresponsibleforthe
physicalinstallationandmaintenanceofcameras
and associatedequipmentprovided byFlock. This
includesalargeteamoftechnicians,schedulers,and
manyothersinvolvedinensuringthedeliveryofyour
product.
Theytakethetechnicalplanyoufinalizedwith
ProductImplementationandworkcloselywithother
teamsatFlocktomakesurethatyourcameras
areinstalledquicklyandsafely,andinawaythat
maximizestheopportunitytosolvecrimeata
specificlocation.
FieldOperationsTeam
Note*:ForallInstallationquestionsorconcerns,
pleasealwaysdirectthemtoyourCustomerSuccess
Managerandnottothetechnician.
PleaseNote:Onsomeoccasions,thirdpartiesoutsideofFlock
Safetymaybe(orneedtobe)involvedinyourimplementation.
OUTSIDEPARTYWHENTHEYMAYBEINVOLVED
IfyourFlockcamerasneedtobeACpowered, Electrician/Street you(customer)areresponsibleforprovidinganDepartmentelectriciantoensurepowerconnectivity
ToweighinonuseofpublicRightofWaysorpropertyPublicWorks(LE)
Department of
IfinstallationinyourarearequirespermittingTransportation(DOT),City,
orCountyAgencies
CUSTOMER IMPLEMENTATIONGUIDE5
THINGSTOCONSIDERWHEN
PICKINGLOCATIONS
FalconCameras
UseCases
FlockLPRsaredesignedtocaptureimagesofrearlicenseplates,aimedinthe
directionoftraffic.
FlockLPRsarenotdesignedtocapturepedestrians,sidewalks,dumpsters,
gates,otherareasofnon-vehicletraffic,intersections
Placement
Theycapturevehiclesdrivingawayfromanintersection.
Theycannotpointinto the middle of anintersection.
Theyshouldbeplacedaftertheintersection,topreventstopandgomotion
activation,orandtraffic.
Mounting
They can be mounted on existing utility, light, or traffic signal poles, or 12
foot Flock poles. **NOTE**Permitting (or permission from pole owner) may be
required in order to use existing infrastructure orinstallinspecificareas,
dependingonlocalregulations&policies.
Theyshouldbemountedoneperpole*.IfusingACpower,theycanbemounted2per
pole.
Camerasneedsufficientpower.Sinceasolarpanelisrequiredpercamera,itcanpreventsufficient
solarpower if2cameras and 2solar panels were onasingle pole (byblocking visibility). Therefore if
relyingonsolarpower,onlyonecameracanbeinstalledperpole.
They can be powered with solar panels or direct wire-in AC Power (no outlets).
NOTE** Flock does notprovideElectricalservices.Theagencyorcommunitymust
workwithanelectriciantowirethecamerasonceinstalled.Electricianservices
shouldbecompletedwithin2daysofinstallationtopreventthecamerafrom
dying.
TheywillrequireadequatecellularserviceusingAT&TorT-Mobiletobeabletoprocess
sendimages
AnyFlockequipmentmountedover14feetoronahorizontalbeamwillrequirea
buckettruck.Ifmountinginthisway:
FlockwillrequestuseofabuckettruckthroughthecustomerorPublicWorks
Ifabuckettruckisnotavailablethroughthecustomer,Flockwillhavetoprocure
one.
Note**Thiswillleadtodelaysoninstall&anysubsequentmaintenancevisitsbasedonbuckettruck
availability
Flockwilllikelyrequiretrafficcontrolassistanceprovidedbycustomerto
installorprovidemaintenancewithabuckettruck
CUSTOMER IMPLEMENTATIONGUIDE6
THINGSTOCONSIDERWHEN
SolarPanels
Solarpanelsneedunobstructedsouthern-facingviews
CUSTOMER IMPLEMENTATIONGUIDE7
CUSTOMERRESPONSIBILITIES:
AC-POWEREDCAMS
IntheeventyourFlockcamerasneedtobeAC-powered,thecustomerisresponsibleforacquiringan
electricianandensuringtheyconnectthecameratopower.Seesteps2and6below.
Visitflocksafety.com/power-installforthefullplan,FAQs&togetstarted!
CUSTOMER IMPLEMENTATIONGUIDE8
ELECTRICIANHANDOUT
ElectricianInstallationSteps
1.RunACcableandconduitto
theboxaccordingtoNEC
Article300and any
applicable local codes. The
gland acceptsconduit
2.Opentheboxusinghinges
3.ConnectACMainsper
wiringdiagrambelow:
a.ConnectACNeutralwire
totheSurge Protector
white Neutralwire
using the open position
onthelevernut.
b.Connect AC Line wire to
theSurgeProtector
blackLinewire using
the open positionon
thelevernut.
c.ConnectACGroundwire
totheSurge Protector
green groundwire using
the open positionon
thelevernut.
4.VerifythatboththeREDLED
islitonthefrontofthe
box
5.Close box and zip tie the
box shutwiththeprovided
ziptie
6.Whilestillonsite,call
Flockwhowillremotely
verifythatpoweris
workingcorrectly:
SoutheastRegion-(678)562-8766
West-Region-(804)607-9213
Central&NERegion-(470)868-4027
CUSTOMER IMPLEMENTATIONGUIDE9
ELECTRICIANHANDOUT
CUSTOMER IMPLEMENTATIONGUIDE1
FAQSABOUTAC-POWEREDFLOCK
CAMERAS
Whatvoltageissupported?
TheACkit isdesigned toworkwith 120VAC infrastructure by
default.A240VACversionisavailableonrequest.
Howmuchpowerdoesthisconsume?
Peak current draw is1.5Aat120VAC. Average power draw is
roughly 30W inhigh traffic conditions, butmay belower when
lessvehiclesarepresent.
Whoisresponsibleforcontractingtheelectrician?
The customer isresponsible forcontracting anelectrician. We
can helpanswerquestions, butthecustomer isresponsiblefor
identifyingandcontractinganelectrician.
Whoisresponsibleformaintenance?
Flock willhandle all maintenance related tothecamera and
power equipment installed byFlock. However, any problemswith
theelectrical supply aretheresponsibility ofthecustomer.The
ACjunctionboxhastwolightstoindicatethepresenceof
power and make iteasy forquick diagnosis ifthere isaproblem
relatedtotheACpowersource.
Intheevent thecamera indicates toFlock that there isapower
supplyproblem,Flockwillnotifythecustomerandrequestthat
thecustomerverifythelightsontheACjunctionbox.Ifthe
ACSourcelightisilluminated,Flockwillsendatechnicianto
investigate.IftheACsourcelightisnotilluminatedthecustomer
circuitorcall
theelectricianwhoinstalledthepowersupply.
Howmuchdoesitcost?
WorkrequiredtobringACpowertoeachlocationwillbedifferent,
soexactpricingisnotpossible.Theprimarydriverof cost is
the distance from ACpower source tothe intendedcamera
location.
CUSTOMER IMPLEMENTATIONGUIDE1
WhatinformationdoIneedtoprovidemyelectrician?
TheFlock deployment plan and these work instructions should besufficient tosecure aquote. Itwillbehelpful ifyou
know thelocationofexistingpowerinfrastructure beforecreatingthedeploymentplan.
Canyouplugintomyexistingpoweroutlet?
The Flock ACpower adapter does notuseastandard outlet plug, butmust bedirectly wired into the power mains.While
usingoutlet plugs may beconvenient, they can easily beunplugged presenting atampering risk to thiscritical safety
infrastructure. Ifan outlet isclose tothe camera, the electrician can route power directly tothecamerawithadirect
wire-inconnection.
Howlongdoesthisprocesstypicallytake?
The installation process typically takes 6-8weeks. Inorder toaccelerate theprocess, besure tohave theelectricianperform
hisworkshortlyaftertheFlocktechnicianfinishesinstallingthecamera.
WhatkindofelectricianshouldIlookfor?
Anylicensedelectricianshouldbeabletoperformthiswork,thoughwehavefoundthatthosewhoadvertise
workingwithlandscapelightingaremostsuitedforthiswork.
Whathappensiftheelectriciandamagestheequipment?
Thecustomerisresponsibleforcontractingtheelectrician.Anyliabilityassociatedwiththisworkwouldbeassumed by
thecustomer. Ifany future work isrequired atthis site duetotheelectrical infrastructure ortheworkperformedbythe
electricianwouldbetheresponsibilityofthecustomer.
Whenshouldtheelectricianperformhiswork?
Once Flock installs the camera, youwill receive an emailalert letting youknow that this hasbeen completed. Afterthis,you
willneedtoscheduletheelectriciantoroutepowertothepole.
WhatifmyelectricianhasquestionsaboutACKit?
Youshouldsharethe AC-PowerKitDetails packetwiththeelectricianiftheyhave
questions.
WhatiftheACpowerisonatimer?
SometimestheACpowerwillbeonatimer(likeusedforexteriorlighting).FlockrequiresthattheACpower
providedtothecamerabeconstant.Thesourcethattheelectricianusesmustnotbeonatimingcircuit.
CUSTOMER IMPLEMENTATIONGUIDE12
INSTALLATIONSERVICEBRIEF
BelowoutlinesthestatementofworkforyourFlockCameraInstallation:
WHATISCOVEREDBYFLOCKSPECIALNOTEWHATIS./4COVEREDBYFLOCK
TrafficControlandanyassociatedcostsFlockCameras&OnlinePlatform
MountingPolesElectrician&ongoingelectricalcost
ACPowerKit EngineeringDrawingsasneeded)
exc.changesduringSolarPanelsRelocationFeesasneeded)initialinstallation
Site Surveys and ContractorlicensingfeesCall811Scheduling
InstallationLaborCostsPermitapplicationprocessingfees
Including, butnot
limitedto,*MASHCustomerSupport/TrainingSpecialistmountingequipment
polesoradapters
CellularDataCoverageBuckettrucks
MaintenanceFees Loss,theft,damagetoFlockequipmentreviewFeesSheetformoredetails)
Only applicable forDatastoragefor30daysCameradowntimeduetopoweroutageAC-poweredcameras
MASH poles:Manualfor AssessingSafetyHardware (MASH)presentsuniform guidelinesfor crash testing
permanentandtemporaryhighwaysafetyfeaturesandrecommendsevaluationcriteriatoassesstestresults
CUSTOMER IMPLEMENTATIONGUIDE13
PERMITTING:
PRE-INSTALLQUESTIONNAIRE
1.Timeline
depth
permittingrequirementscan add2+months
totheinstallationtimeline. Law
enforcement agencies and citygovernments
canworkwiththeirlocalPublicWorksor
DepartmentofTransportationoffices
directlytohelpexpeditetheprocess.
WhenFlockSafetycustomersmanagethe
permittingprocesses,resultstendto
comemorequickly.
Isyouragencyabletoownthe
permittingprocesswithFlock
assistance?
2.RightofWay
WillanyoftheFlockSafetycamerasbe
installedoncity,stateorpowercompany
ownedpolesorincity,county,orstate
RightofWay(RoW)?
WhatistheRoWbuffer?
Will additional permits or written
permission berequired from third-
party entities (such as DOT,power
company,publicworks,etc)?
Will any cameras be installed on city-owned
traffic signalpoles(verticalmass)?
Ifyes,pleaseprovideheights/photos
todetermineifabuckettruckis
neededfor theinstallation.
Note:Ifheightisgreaterthan15feettall,a
buckettruckisrequired.
3.ACPowervs.Solar
IfACpowered,istherea120Vpowersource
available,andisthere access to an
electrician who can connect the existingwire
totheFlockSafetypoweredinstallationkit?
Ifsolarpowered,considerthesizeofthe
solarpanelandpotential toimpact
CUSTOMER IMPLEMENTATIONGUIDE14
visibilityofDOTsigns/signals:
SinglePanel:xx(LengthxWidthxDepth)
DoublePanel:xx(LxWxD)
CUSTOMER IMPLEMENTATIONGUIDE15
4.TrafficControl&InstallationMethods
Ifabuckettruckisrequired,this
typicallynecessitatesafulllanetobe
blockedinthedirectionoftravel.Can
youprovideapatrolcarescort,orwill
fulltrafficcontrolberequired?
Note:If traffic control is required,
you may incuradditional costs due to
city/state requirements;Feeswillbe
determinedbyquotesreceived.
Iffulltrafficcontrolrequired(cones,arrowboards,etc.):
Willstandardplanssuffice,orare
customplansneeded?Customplanscan
doublethecost,whilestandardplans
canbepulledfromtheManualof
UniformTrafficControlDevices
MUTCD).
Willanon-sealedcopyofthetraffic
plansuffice?Or does the traffic plan
need to be sealed and/orsubmittedby
aprofessionalengineer?
Aretherestate-specificspecial
versions/variancesthatmustbe
followed?
Ifabuckettruckis required,theshoulderorsidewalk
should suffice and enable FlockSafety to proceed
withouttrafficcontrolsystemsinplace.
Note:Insomestates(i.e.
California),sidewalksmayrequire
signage.Ifsignageismandatory,Will
yourPublicWorksdepartmentbeableto
assist?
5.Paperwork&RequiredForms
FlockSafetywillneedcopiesof
paperworktocompletepriortoproceeding
ex.businesslicenseapplications,
encroachmentpermitapplications).Wecan
savecriticaltimebygatheringthese
documentsupfront.Weappreciateyour
assistanceinprocuringthese.
6.Contacts
IfFlockSafetywillneedtointerface
directlywiththedepartments,pleaseshare
CUSTOMER IMPLEMENTATIONGUIDE16
thecontactinformationofthefollowing
departments:
Permitting
PublicWorks
TrafficDepartment
CUSTOMER IMPLEMENTATIONGUIDE17
FEESCHEDULING
FeeSchedule
AfteradeploymentplanwithDesignatedLocationsandequipmenthasbeenagreeduponbyboth
FlockandtheCustomer,anysubsequentchangestothedeploymentplandrivenbya
requestwillincurafeeperthetablebelow.
Allfeesareperreinstallorrequiredvisit(inthecasethatareinstallisattemptedbutnotcompleted)
andincludelaborandmaterials.Ifyouhaveanyquestions,pleaseemailsupport@flocksafety.com.
Belowfeescheduleissubjecttochange;
REINSTALLORJOBTYPEREINSTALLFEE
Cameraorpolerelocation 150
Camerareplacementasresultofvandalism,theft,orthirdpartydamage 500
Polereplacementasaresultofvandalism,theft,orthirdpartydamage 150
Poleupgrade 300
AngleAdjustment-Customerrequest 125
InstallationofadditionalFlockSafetysign(includingcostofsign) 100
Convertcameratouseofelectricaloutlet(excludingcostofelectricalwork) 150
Othersitevisit/technicianvisitthatdoesnotresultinareinstallbeingrequired 150
CUSTOMER IMPLEMENTATIONGUIDE18
HELPCENTER
OurHelpCenterisfilledwithtonsofresourcestohelpyounavigatethroughtheonline
platform.Belowyouwillfindsomecommonquestionsandtheirrelevanthelparticle:
HowdoIsearchcamerafootage?HowdoIaddauser?
HowdoIaddavehicletomyownHotList?
HowdoIenablebrowsernotificationsforHotListalerts?How do
I gettext alertsforHot List?
HowdoIrequestcameraaccessfromothernearbyagencies?
HowdoIusetheNationalLookuptosearchforaplate?
NationalLookup-networkoflawenforcementagenciesthat
haveoptedtoallowtheirFlockcamerastobeusedfor
searches)
HowdoIresetmy/anotherpassword?
CUSTOMERSUPPORT
Youcanreachourcustomersupportteamanytimebyemailing support@flocksafety.com.
Theycanhelpanswerany-questionsyoumayhave.
CUSTOMER IMPLEMENTATIONGUIDE19
866)901-1781|1170HowellMillRdNW,Unit210,Atlanta,GA30318|
flocksafety.com
Exhibit A
Scope of Goods and Services Provided
FLOCK GROUP INC.
This Scope ofGoods and Service combined with theagreement referenced inExhibit 1describe therelationship between Flock
Group Inc. (“Flock”) andtheCity ofCarmel, Indiana (“Customer”) (each of FlockandCustomer, a ”Party”). This order form
Order Form”) hereby incorporates andincludes theterms oftheattached Agreement (the “Terms”) which describe andset
forth thegeneral legal termsgoverning therelationship (collectively, the "Agreement" ). The Terms contain, among other
things, warranty disclaimers, liability limitations anduselimitations.
This additional services Agreement will beeffective when this Order Form isexecuted byboth Parties (the “Effective Date”).
Agency: City ofCarmel, Indiana
Contact Name: Timothy Renick
Legal Entity Name: \\FSLegalEntityName{r}\\
Address: Phone: 317-571-25673CivicSqE-Mail: trenick@carmel.in.govCarmel, Indiana 46032
Billing Contact: \\FSBillingContact1\\ Expected Payment Method: if different than above) FSExpectedPaymentMethod1\\
Billing Term: Annual payment due Net30pertermsInitialTerm: 12months
Renewal Term: 12 months andconditions
Name Price QTY Subtotal
Flock Falcon Camera $2,500.00 38.00 $95,000.00
Implementation Fee (Public) $0.00 38.00 $0.00
Wing Integration $948.00 6.00 $5,688.00
Flock Safety Advanced Search 25-49 Falcons $3,500.00 1.00 $3,500.00
Includes one-time fees)
Year 1 Total: $104,188.00
Recurring Total: $104,188.00
FSInitials1\\
By executing this Order Form, Agency represents and warrants that it has read and agrees all of the
terms and conditions contained in the Terms attached. The Parties have executed thisAgreement asofthedates set
forth below.
FLOCK GROUP, INC. Agency: City of Carmel, Indiana
FSSignature2\\ \\FSSignature1\\
By: By:
FSFullname2\\ \\FSFullname1\\
Name: Name:
FSTitle2\\ \\FSTitle1\\
Title: Title:
FSDateSigned2\\ \\FSDateSigned1\\
Date: Date:
EXHIBIT I
This agreement is governed by the terms as set out in this attached agreement that has been executed by both
parties.
Let’s defeat crime together.™
TABLEOFCONTENTS
3. Implementation Timeline
4. Implementation Team
6. Things to Consider when Picking Locations
7. Customer Responsibilities: AC-Powered Cams
8. Electrician Handout
Electrician Installation Steps
FAQs about AC-Powered Flock Cameras
11. Installation Service Brief
12. Permitting: Pre-Install Questionnaire
Timeline
Right of Way
AC Power vs. Solar
Traffic Control & Installation Methods
Paperwork & Required Forms
Contacts
14. *Fee Schedule
15. Help Center
16. Customer Support
CUSTOMER IMPLEMENTATION GUIDE 6
IMPLEMENTATION TIMELINE
Thistimelineprovidesgeneralguidanceandunderstandingofyourinstallationprocess. While
wetypicallycompleteinstallations6-8weeksafterlocationshavebeenfinalized, delayscan
occurasnotedinthetimelinebelow:
CONFIRM CAMERA LOCATIONS WITH YOUR SALES REPRESENTATIVE
REVIEW Flock: YourSalesrepresentativewillpresentseveralviableoptionsforcameralocationsLOCATIONCustomer: ReviewDeploymentPlan & approvecameralocationsSPleaseNote: IfPublicWorksisrequiredtomoveforward, pleaseobtainapproval.
PREPARE FOR FINALIZED CAMERA LOCATIONS
FINALIZE Flock: ConfirmDeploymentPlanandsignedagreement. Flockwillmoveforwardwithnext
LOCATION stepsforlocationsthatdon'tneedpermits (minimum10locationsneededtomoveforward
S withpartialinstallation)
Customer: Preparethebelowitems, asneeded
Ifpermitsarerequired, beginapplicationprocess
IfcameraswillbeAC-powered, hireanelectrician/streetdepartment
CONDUCT ON-SITE SURVEY & PLACE FLAGS:
STEP1 Flock: Flocktechnicianconductssitesurveyto (1) evaluatesolarorpoweraccess, (2)
checklineofsighttotheroad, and (3) evaluatecellularserviceinthearea. Whenthe
techniciandeemsthelocationssuitable, s/hewillplaceawhiteflagateachspot.
Please Note: Iftheinitiallydeterminedlocationsdon'tmeetFlockstandards, wewill
evaluateanewlocation, obtaincustomerapproval, andredoasitesurvey. Thismaypush
timelineforinstallation.
CALL 811
Flock: FlockSafetywillcoordinatewithCall811tomarkeachcameralocationforSTEP2
undergroundutilitieswithina10-footradius.
Please Note: Call811isagovernmentservice, soturnaroundtimesmayvaryandis
outsideofFlockcontrol.
SCHEDULE INSTALLATION
Flock: Flockwill (1) shipanysitespecificmaterialsthatthetechniciandoesnothaveSTEP3locally (2) scheduletheinstallationdate.
INSTALL & VALIDATE CAMERAS
Flock: Afterinstallation, yourCustomerSuccessManagerwillconfirmthatcamerasareSTEP4capturingfootagewellandfunctioningproperly. Theywillthengiveyoufullaccesstothe
systemalongwithhelpfultrainingresources.
FINALIZE ANY INSTALLATION NEEDS
Flock: Whilewetypicallycompleteinstallationswithin4weeksoffinalizinglocations, delays
ONGOING mayoccurduetoexternalfactors. Intheseinstances, wewillcontinuetoworkthroughthis
AS processuntilyourcamerasarefullyinstalledandoperational.
NEEDED
CUSTOMER IMPLEMENTATION GUIDE 7
IMPLEMENTATION
FLOCK TEAM HOW WILL THEY SUPPORT YOUTEAM
Your Customer Success Manager is your strategic
partner for your lifetime as a Flock customer.
Theywillbeyourguidethroughtheinstallation
process. After install, they will help you understand
howbesttoleveragetheFlockSafetytooltosolve
crime. You should reach out to them when you want
to discuss:
Training
Benefits of features
Best practices for getting relevant dataCustomerSuccessOpportunitiestoexpandthesecurityManagernetworkinyourarea
Feedback on your partnership with Flock
The Flock Safety Support team is committed to
answering all your day-to-day questions as quickly as
possible. Toget in touch with support, simply email
support@flocksafety.com. Supportcanhelpyou:
Request camera maintenance
Troubleshoot online platform
Contract / Billing questions
Update account information
Camera Sharing questions
Quick “How to” questions in your
Flock Safety Support Flock Account
Your Product Implementation Specialist is your
technical product expert.
They will help translate your goal for using Flock
Safety cameras into a technical plan that can be
executed and enable you to solve crime. Your
specialistwill work with youto:
Review the cameras in your deployment
Ensurethatthedeploymentplanissetupfor
successfrom a technological standpointin
additiontomeetingyour goalsfortheproduct
If any of your locations require permits, Product Implementation
a member of the Product ImplementationSpecialist
teamwillassistyouinpackagingyour
application(s).
CUSTOMER IMPLEMENTATION GUIDE 4
IMPLEMENTATION
The Field Operations team is responsible for the
physicalinstallation and maintenance of camerasTEAM
andassociatedequipmentprovidedbyFlock. This
includes a large team of technicians, schedulers, and
many others involved in ensuring the delivery of your
product.
They take the technical plan you finalized with
Product Implementation and work closely with other
teams at Flock to make sure that your cameras
are installed quickly and safely, and in a way that
maximizes the opportunity to solve crime at a
specific location.
Field Operations Team
Note*: For all Installation questions or concerns,
please always direct them to your Customer Success
Manager and not tothe technician.
Please Note: On some occasions, third parties outside of Flock
Safety may be (or need to be) involved in your implementation.
OUTSIDE PARTY WHEN THEY MAY BE INVOLVED
If your Flock cameras need to be AC powered, Electrician/Street you (customer) are responsible for providing an
Department electrician to ensure power connectivity
To weigh in on use of public Right of Ways or propertyPublicWorks (LE)
Department of
If installation in your area requires permittingTransportation (DOT), City,
or County Agencies
CUSTOMER IMPLEMENTATION GUIDE 5
THINGS TO CONSIDER
PICKING LOCATIONS
WHENFalconCameras
Use Cases
Flock LPRs are designed to capture images of rear license plates, aimed in the direction of traffic.
Flock LPRs are not designed to capture pedestrians, sidewalks, dumpsters, gates, other
areas of non- vehicle traffic, intersections
Placement
They capture vehicles driving away from an intersection.
They cannot point into the middle ofanintersection.
They should be placed after the intersection, to prevent stop and go motion activation, or
stop and go” traffic.
Mounting
They can be mounted on existing utility, light, or traffic signal poles, or 12 foot Flock poles.
NOTE** Permitting (or permission from pole owner) may be required in order to use existing
infrastructure orinstall inspecific areas, depending on local regulations & policies.
They should be mounted one per pole*. If using AC power, they can be mounted 2 per pole.
Cameras need sufficient power. Since a solar panel is required per camera, it can prevent sufficient
solarpowerif2camerasand2solarpanelswereonasinglepole (byblockingvisibility). Thereforeif
relyingonsolarpower, onlyonecamera canbeinstalled perpole.
They can be powered with solar panels or direct wire-in AC Power (no outlets). **NOTE** Flock does
not provide Electrical services. The agency or community must work with an electrician to
wire the cameras once installed. Electrician services should be completed within 2 days of
installation to prevent the camera from dying.
They will require adequate cellular service using AT&T or T-Mobile to be able to process & send images
Any Flock equipment mounted over 14 feet or on a horizontal beam will require a bucket truck.
If mounting inthis way:
Flock willrequest use ofabucket truck through thecustomer orPublic Works
If a bucket truck is not available through the customer, Flock will have to procure one.
Note** This will lead to delays on install & any subsequent maintenance visits based on bucket truck
availability
Flock will likely require traffic control assistance provided by customer to install or provide
maintenance with abucket truck
Solar Panels
Solar panels need unobstructed southern-facing views
CUSTOMER IMPLEMENTATION GUIDE 6
CUSTOMER
AC-POWERED CAMS
RESPONSIBILITIES: In the event your Flock cameras need to be AC-powered, the customer is responsible for acquiring an
electrician and ensuring they connect the camera to power. See steps 2 and 6 below.
Visit flocksafety.com/power-install for the full plan, FAQs & to get started!
CUSTOMER IMPLEMENTATION GUIDE 7
ELECTRICIAN
Electrician Installation StepsHANDOUT
1. Run AC cable and conduit to
the according toNEC Article
300 and any applicable local
codes. The gland accepts ½”
conduit
2. Open the box using hinges
3. Connect AC Mains per
wiringdiagram below:
a. Connect AC Neutral wire to
theSurge Protector white
Neutral wire using the
open position on the lever
nut.
b. Connect AC Line wire to
the Surge Protector black
Line wire using the open
position onthe lever nut.
c. Connect AC Ground wire to
theSurge Protector green
ground wire using the
open position on the lever
nut.
4. Verify thatboththeRED LEDislit
on front ofthebox
5. Close box and zip tie the box
shut with the provided ziptie
6. While stillonsite, call Flock who
willremotely verify thatpower is
working correctly:
Southeast Region - (678) 562-8766
West-Region - (804) 607-9213
Central & NE Region - (470) 868-4027
CUSTOMER IMPLEMENTATION GUIDE 8
ELECTRICIAN
HANDOUT
CUSTOMER IMPLEMENTATION GUIDE 9
FAQS ABOUT AC-POWEREDFLOCK
CAMERAS
What voltage is supported?
TheACkitisdesignedtoworkwith120VACinfrastructureby
default. A240VACversionisavailableonrequest.
How much power does this consume?
Peakcurrentdrawis1.5Aat120VAC. Averagepowerdrawis
roughly30Winhightrafficconditions, butmaybelowerwhen
lessvehiclesare present.
Who is responsible for contracting the electrician?
Thecustomerisresponsibleforcontractinganelectrician. We
canhelpanswer questions, but the customeris responsiblefor
identifying and contracting an electrician.
Who is responsible for maintenance?
Flockwillhandleallmaintenancerelatedtothecameraand
powerequipmentinstalledbyFlock. However, anyproblemswith
theelectricalsupplyaretheresponsibilityofthecustomer. The
AC junction box has two lights to indicate the presenceof
powerandmakeiteasyforquickdiagnosisifthereisa problem
related tothe AC power source.
IntheeventthecameraindicatestoFlockthatthereisapower
supplyproblem, Flockwillnotify the customer and requestthat
the customer verify the lights on the AC junction box. If
AC Source light is illuminated, Flock will send a technicianto
investigate. IftheACsourcelightisnotilluminatedthecustomer
shouldcheckanyGFCI’sorbreakersinthesupplycircuit or call
the electrician who installed the power supply.
How much does it cost?
WorkrequiredtobringACpowertoeachlocationwillbedifferent,
so exact pricing is not possible. The primary driverofcostis
thedistancefromACpowersourcetothe intended camera
location.
CUSTOMER IMPLEMENTATION GUIDE 10
What information do I need to provide my electrician?
TheFlockdeploymentplanandtheseworkinstructionsshouldbesufficienttosecureaquote. Itwillbehelpfulif you
knowthe location of existing powerinfrastructurebeforecreatingthe deployment plan.
Can you plug into my existing power outlet?
TheFlockACpoweradapterdoesnotuseastandardoutletplug, butmustbedirectlywiredintothepowermains. While
usingoutletplugsmaybeconvenient, theycaneasilybeunpluggedpresentingatamperingrisktothis criticalsafety
infrastructure. Ifanoutletisclosetothecamera, theelectriciancanroutepowerdirectlytothe camera with a direct
wire-inconnection.
How long does this process typically take?
Theinstallationprocesstypicallytakes6-8weeks. Inordertoacceleratetheprocess, besuretohavetheelectricianperform
his work shortly afterthe Flock technician finishes installing the camera.
What kind of electrician should I look for?
Any licensed electrician should be able to perform this work, though we have found that those who advertise
working with landscape lighting are most suitedforthis work.
What happens if the electrician damages the equipment?
Thecustomerisresponsibleforcontractingtheelectrician. Anyliability associated with this work would beassumedby
thecustomer. Ifanyfutureworkisrequiredatthissiteduetotheelectricalinfrastructureorthework performed by the
electrician would be the responsibility of the customer.
When should the electrician perform his work?
OnceFlockinstallsthecamera, youwillreceiveanemailalertlettingyouknowthatthishasbeencompleted. Afterthis, you
will needto schedulethe electriciantoroute powertothe pole.
What ifmyelectrician has questions about Flock’sAC Kit?
You should share the AC-Power Kit Details packet with the electrician if they have questions.
What if the AC power is on a timer?
Sometimes the AC power will be on a timer (like used for exterior lighting). Flock requires that the AC power
provided to the camera be constant. The source that the electrician uses must not be on a timing circuit.
CUSTOMER IMPLEMENTATION GUIDE 11
INSTALLATION SERVICE BRIEF
Below outlines the statement of work for your Flock Camera Installation:
WHAT IS COVERED BY FLOCK SPECIAL NOTEWHATISNOTCOVEREDBYFLOCK
FlockCameras & OnlinePlatform Traffic Control and any associated costs
MountingPoles Electrician & ongoingelectricalcost
ACPowerKit Engineering Drawingsasneeded)
exc. changes duringSolarPanelsRelocationFeesinitialinstallationasneeded)
SiteSurveysand ContractorlicensingfeesCall811Scheduling
InstallationLabor Costs Permitapplicationprocessingfees
Including, butnot
limitedto, *MASHCustomerSupport / Training Specialistmountingequipment
polesoradapters
Cellular Data Coverage Buckettrucks
MaintenanceFees Loss, theft, damagetoFlockequipmentreviewFeesSheetformoredetails)
Only applicable forDatastoragefor30daysCameradowntimeduetopoweroutageAC-powered cameras
MASHpoles: ManualforAssessingSafetyHardware (MASH) presentsuniformguidelinesforcrashtesting
permanent and temporary highway safety features and recommends evaluation criteria to assess test results
CUSTOMER IMPLEMENTATION GUIDE 12
PERMITTING:
PRE-INSTALLQUESTIONNAIRE
1. Timeline
In Flock Safety’s experience, in-depth
permitting requirements can add 2+ months to
the installation timeline. Law enforcement
agencies and city governments can work with
their local Public Works orDepartment of
Transportation offices directly tohelp expedite
the process. When Flock Safety customers
manage the permitting processes, results tend
to comemore quickly.
Is your agency able to own the permitting
process withFlock Safety’sassistance?
2. Right of Way
Will any of the Flock Safety cameras be installed on
city, state or power company owned poles or in city,
county, orstate Right ofWay (RoW)?
What is the RoW buffer?
Will additional permits or written
permission be required from third-party
entities (such as DOT, power company,
public works, etc)?
Will any cameras be installed on city-owned traffic
signal poles (vertical mass)?
If yes, please provide heights/photos to
determineifabucket truck is needed for the
installation.
Note: Ifheightis greaterthan 15 feettall, a
buckettruckisrequired.
3. AC Power vs. Solar
IfAC powered, isthere a120V power source available,
andisthere access to an electrician who can connect
the existing wire to the Flock Safety powered
installation kit?
Ifsolar powered, consider the size ofthe solar
panel andpotential toimpact visibility ofDOT
CUSTOMER IMPLEMENTATION GUIDE 13
signs/signals:
Single Panel: 21.25” x14” x2” (Length xWidth xDepth)
Double Panel: 21.25” x 28” x 2” (LxWxD)
CUSTOMER IMPLEMENTATION GUIDE 14
4. Traffic Control & Installation Methods
If a bucket truck is required, this typically
necessitates afull lane to be blocked in the
direction of travel. Can you provide a patrol car
escort, or will full traffic control be required?
Note: If traffic control is required, you may
incur additional costs due to city/state
requirements; Fees will be determined by
quotes received.
If full traffic control required (cones, arrowboards, etc.):
Will standard plans suffice, or are custom
plans needed? Custom plans can double
the cost, whilestandard plans can be pulled
from the Manual ofUniform Traffic Control
Devices (MUTCD).
Will a non-sealed copy of the traffic plan
suffice? Or does the traffic plan need to be
sealed and/or submitted by a professional
engineer?
Are there state-specific special
versions/variancesthat must be followed?
If a bucket truck is not required, the shoulder or sidewalk
shouldsufficeandenableFlockSafetytoproceed
without traffic control systems in place.
Note: In some states (i.e. California), sidewalks
mayrequire signage. If signage is mandatory,
Will your Public Works department be able to
assist?
5. Paperwork & Required Forms
Flock Safety will need copies of paperwork to
completeprior toproceeding (ex. business license
applications, encroachment permit applications).
We can save critical time by gathering these
documents upfront. We appreciate your
assistance inprocuring these.
6. Contacts
If Flock Safety will need to interface directly with
the departments, please share the contact
information of thefollowing departments:
Permitting
Public Works
CUSTOMER IMPLEMENTATION GUIDE 15
Traffic Department
CUSTOMER IMPLEMENTATION GUIDE 16
FEE SCHEDULING
Fee Schedule
After a deployment plan with Designated Locations and equipment has been agreed upon by both
Flock and the Customer, any subsequent changes to the deployment plan (“Reinstalls”) driven by a
Customer’srequestwill incura feeperthetable below.
All fees are per reinstall or required visit (in the case that a reinstall is attempted but not completed)
and include labor and materials. If you have any questions, please email support@flocksafety.com.
Below fee schedule is subject to change;
REINSTALL OR JOB TYPE REINSTALL FEE
Cameraorpolerelocation 150
Camera replacement as result of vandalism, theft, or third party damage 500
Pole replacement as a result of vandalism, theft, or third party damage 150
Pole upgrade 300
Angle Adjustment - Customer request 125
Installation of additional Flock Safety sign (including cost ofsign) 100
Convertcameratouseofelectrical outlet (excluding costofelectrical work) 150
Other site visit/technician visit that does not result in a reinstall being required 150
CUSTOMER IMPLEMENTATION GUIDE 17
HELP CENTER
Our Help Center is filled with tons of resources to help you navigate through the online
platform. Below you will find some common questions and their relevant help article:
How do I search camera footage? doIaddauser?
How do Iadd avehicle to my own Hot List?
How do I enable browser notifications for Hot List alerts? How doIget text
alerts for Hot List?
How do I request camera access from other nearby agencies?
How do I use the National Lookup to search for a plate?
National Lookup - network of law enforcement agencies that have
opted toallowtheirFlockcameras tobeusedforsearches)
How do I reset my / another user’s password?
CUSTOMER SUPPORT
You can reach our customer support team anytime by emailing support@flocksafety.com.
They can help answer any “How-To” questions you may have.
CUSTOMER IMPLEMENTATION GUIDE 18
866) 901-1781 | 1170 Howell Mill Rd NW, Unit 210, Atlanta, GA 30318 | flocksafety.com
RESOLUTION NO. BPW 01-05-22-12
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement TheIceatCarter Green Vendor Contract - Bier Brewery & Taproom.docx12/22/202111:51AM
CzTfshfzHsfdivlijobu6;16qn-Efd32-3132
RESOLUTION NO. BPW 01-05-22-13
A RESOLUTION REQUESTING THE FINANCING, CONSTRUCTION, AND
DEDICATION OF CERTAIN INFRASTRUCTURE OR OTHER IMPACT ZONE
IMPROVEMENTS IN LIEU OF AND AS A CREDIT AGAINST THE PAYMENT OF
PARKS AND RECREATION IMPACT FEES ("PRIF"} AND APPROVING A PRIF
CREDIT AGREEMENT
WHEREAS, Indiana Code 36-7-4-1335 permits the application of a credit against the payment of
impact fees for persons who construct or provide certain infrastructure or other improvements of a type for
which a unit imposes an impact fee in an impact zone; and,
WHEREAS, City of Carmel Unified Development Ordinance § l .3(F) permits the City of Carmel
Board of Public Works and Safety ("Board") to request that any person otherwise required to pay PRIF to
instead finance, construct, and dedicate certain infrastructure or improvements in the Parks and Recreation
Infrastructure Impact Zone ("Impact Zone") located in Clay Township, Indiana and over which the City of
Carmel, Indiana ("City") exercises planning and zoning jurisdiction; and,
WHEREAS, City of Carmel Unified Development Ordinance § l .3(F) also permits the Board to
determine the amount of PRIF credit any person requested to finance, construct, and dedicate certain
infrastructure or improvements in the Impact Zone in lieu of PRIF payment shall receive, and to memorialize
this determination in a credit agreement ("Credit Agreement"); and,
WHEREAS, the Board now desires to request that Epcon Carmel, LLC, an Indiana limited liability
company ("Epcon"), finance infrastructure or improvements that meet the requirements set forth in Indiana
Code§ 36-7-4-1335(a), in exchange for a PRIF credit the Board has determined should be in the amount of
exactly Four Thousand Eight Hundred Eighty Two Dollars ($4,882.00) per lot; and,
WHEREAS, Epcon shall execute and return to the Board the Credit Agreement set forth on attached
Exhibit A, the same being incorporated herein by this reference, prior to the issuance of the improvement
location fee for that certain improvement identified on attached Exhibit B, the same being incorp orated
herein by this reference; and,
NOW, THEREFORE, BE IT RESOLVED by the Board of Public Works and Safety of the City
of Carmel, Indiana as follows:
1.The foregoing Recitals are incorporated herein by this reference.
2.The Board hereby requests that Epcon Carmel, LLC, finance infrastructure or improvements that
meet the requirements set forth in Indiana Code§ 36-7-4-1335(a) in exchange for a PRIF credit the Board
has determined should be in the amount of exactly Four Thousand Eight Hundred Eighty Two Dollars
($4,882.00) per lot, pursuant to the terms and conditions set forth hereinabove.
3.The Board hereby approves the Credit Agreement in the form as set forth in attached Exhibit A.
4.Henry Mestetsky, on behalf of the City and the Board, is hereby authorized and directed to take
such actions as are lawful, necessary, and proper to effectuate the transaction approved by this Resolution.
Mr. Mestetsky shall deposit the entire credited amount of PRIF into City Fund #902. These funds shall be
drawn upon to finance the construction of Parks and Recreation infrastructure and improvements that meet
the requirements oflndiana Code§ 36-7-4-1335(a).
SO RESOLVED.
Approved and adopted this ___ day of ________ , 2022.
CARMEL BOARD OF PUBLIC WORKS AND SAFETY
By:
James Brainard, Presiding Officer Date: ------------
Mary Ann Burke, Member Date: ___________ _
Lori S. Watson, Member
Date: ___________ _
ATTEST:
Sue Wolfgang, Clerk
Date: ------------
RESOLUTION NO. BPW 01-05-22-14
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Collective Publishing, LLC.docx12/27/202112:15PM
CzTfshfzHsfdivlijobu23;11qn-Efd38-3132
ADVERTISING AGREEMENT
ADVERTISER
City of Carmel
Nancy Heck
One Civic Square
Carmel 46032
COLLECTIVE PUBLISHING, LLC
PO BOX 6326
Fishers, IN 46038
317-501-0418
www.Collectivepub.com
Date: 12-03-2021
Account Executive
Neil Lucas
317) 460-0803
neil@collectivepub.com
Publication Issue Ad Size Frequency Rate Card Price Cash Net
Carmel Carmel January 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel January 2022 Special Section - 4 Pages
Upgrade From: Special Section - 4 Pages
3x $3,500.00 $3,500.00
Carmel Carmel February 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel March 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel April 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel April 2022 Special Section - 4 Pages
Upgrade From: Special Section - 4 Pages
3x $3,500.00 $3,500.00
Carmel Carmel May 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel June 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel July 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel July 2022 Special Section - 4 Pages
Upgrade From: Special Section - 4 Pages
3x $3,500.00 $3,500.00
Carmel Carmel August 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel September 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel October 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel October 2022 Special Section - 4 Pages
Upgrade From: Special Section - 4 Pages
3x $3,500.00 $3,500.00
Carmel Carmel November 2022 Full Page 12x $1,200.00 $990.00
Carmel Carmel December 2022 Full Page 12x $1,200.00 $990.00
Order Notes:
Quarterly 4-page insert — City of Carmel to produce all the content
Exhibit A
Total Cash Due:
25,880.00
Barter Due:
0.00
Representative Neil
Lucas
Date
12-03-2021
Customer Signature
Nancy Heck Date
Advertising Terms & Conditions
Client responsibility: All ads will be deemed acceptable as submitted unless Publisher receives written notice of required changes. All
advertisements are accepted and published as represented by the advertiser or agency, who are authorized to grant the right to publish
the entire contents including art and photos. Advertiser hereby indemnifies Publisher against any claims relating to unauthorized use of
content or art. All materials supplied by the advertiser or agency must meet the requirements for printing as described in our
Advertising Specification sheet. Advertising materials must be provided by the advertiser by the deadline dates posted online to ensure
enough time for proofing and ad approval.
Terms: Invoices are net 15 days. First-time advertisers must make payment for the first ad at the time of contract signing. All ads must
be paid for within 15 days of invoice date. The Advertiser is responsible for the full amount of this contract and legal fees accrued by
the Publisher. This agreement shall continue on a month-to-month basis beyond the stated term unless Advertiser provides written
notice to Publisher by the 15th month prior to the scheduled publication date.
Any and all ads created by Collective Publishing LLC remain the property of Collective Publishing unless a one-time ad creation fee of
399 is paid to Collective Publishing. The ad creation fee is in addition to monthly charges for running the ad. Advertiser shall not use
any ad for which the ad creation fee is not paid in any way, including in other publications.
Copy responsibility: Advertisers are solely responsible for the content of their advertisements placed and printed. Publisher accepts
no responsibility for typographical errors.
Thank you for your business!
12/13/2021
COLLECTIVE PUBLISHING, LLC
FISHERS, IN 46038 -
106018
PO BOX 6326
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
ADVERTISING IN CARMEL MONTHLY MAGAZINE
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
371632
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
61963
1203Department:101Fund:General Fund
43-465.00Account:
ADVERTISING IN CARMEL MONTHLYMAGAZINE1 $11,880.00 $11,880.00Each
11,880.00SubTotal
43-593.00Account:
ADVERTISING IN CARMEL MONTHLYMAGAZINE1 $14,000.00 $14,000.00Each
14,000.00SubTotal
25,880.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 106018
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Nancy Heck James Crider
Director Director of Administration
RESOLUTION NO. BPW 01-05-22-15
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement OmniCentrefor Public Media Inc.docx12/27/202112:16PM
CzTfshfzHsfdivlijobu23;11qn-Efd38-3132
12/8/2021
OMNI CENTRE FOR PUBLIC MEDIA, INC
CARMEL, IN 46082--0302
105899
PO BOX 302
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
ADDITIONAL SERVICES FOR CABLE CHANNEL PRODUCTIONS
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
00350965
UNIT PRICEDESCRIPTIONUNIT OF MEASUREQUANTITY
Page 1 of 1
61751
1203Department:101Fund:General Fund
43-590.03Account:
ADDITIONAL SERVICES FOR CABLE CHANNEL
PRODUCTIONS
1 $7,935.92 $7,935.92Each
$7,935.92Sub Total
43-593.00Account:
ADDITIONAL SERVICES FOR CABLE CHANNEL
PRODUCTIONS
1 $12,304.68 $12,304.68Each
$12,304.68Sub Total
$20,240.60
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
*SHIP PREPAID.
*C.O.D. SHIPMENT CANNOT BE ACCEPTED.
*PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
*THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
* A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 105899
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Nancy Heck James Crider
Director Director of Administration
12/16/2021
OMNI CENTRE FOR PUBLIC MEDIA, INC
CARMEL, IN 46082--0302
106101
PO BOX 302
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
ADDITIONAL SERVICES FOR CABLE CHANNEL PRODUCTIONS
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
00350965
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
62144
1203Department:101Fund:General Fund
43-419.99Account:
ADDITIONAL SERVICES FOR CABLE CHANNEL
PRODUCTIONS
1 $52.37 $52.37Each
52.37SubTotal
43-590.00Account:
ADDITIONAL SERVICES FOR CABLE CHANNEL
PRODUCTIONS
1 $1,755.04 $1,755.04Each
1,755.04SubTotal
43-590.03Account:
ADDITIONAL SERVICES FOR CABLE CHANNEL
PRODUCTIONS
1 $19,246.05 $19,246.05Each
19,246.05SubTotal
21,053.46
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 106101
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Nancy Heck James Crider
Director Director of Administration
RESOLUTION NO. BPW 01-05-22-16
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter
into contracts; and
WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe
City; and
WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard,
has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2. The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of , 2022.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori S. Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement TheIceatCarter Green Vendor Contract - Rose and Lois.docx12/27/20213:45PM
CzTfshfzHsfdivlijobu5;38qn-Efd38-3132
CzTfshfzHsfdivlijobu:;4:bn-Efd38-3132
13 .. E-Verify. Pursuant to LC.§ 22-5-1.7, fil seq., as the same may be amended from time to time, and as is incorporated herein by this
reference, the Performer hereby certifies that, to the extent the Performer has any employees, the Performer has enrolled and is
participating in the E-verify program and does not knowingly employ any unauthorized aliens. Should the Performer violate Indiana's E
Verify law, the City may terminate this Agreement in accordance with therewith.
14.Governing law; lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of
Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right
to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the
appropriate venue for and has jurisdiction over the same.
15.Miscellaneous. The indemnities set forth in this Agreement shall1 survive the termination of this Agreement. The invalidity or
unenforceability of any term or condition of this Agreement shall not affect the other terms and conditions, and this Agreement shall be
construed in all respects as if such invalid or unenforceable term or condition had not been contained herein. This Agreement
constitutes the entire agreement between the Performer and the City with respect to the subject matter hereof, and supersedes all prior
oral or written representations and agreements regarding same. This Agreement may only be modified by written amendment executed
by both parties hereto. The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent. The parties warrant that they have read this
Agreement and understan d it, have had the opportunity to obtain legal advice and the assistance of counsel throughout the negotiation
of this Agreement, and enter into the same freely, voluntarily, and without any duress, undue influence or coercion.
16.Force Majeure. Neither Party shall be liable for any failure or delay in performing an obligation under this Agreement that 1is due to
any of the following causes, to the extent beyond its reasonable control: acts of God, accident, riots, war, terrorist act, epidemic,
pandemic, quarantine, civil commotion, natural1 catastrophes, governmental acts or omissions, changes in laws or regulations, national
strikes, or fire. If performance of the Agreement, including the performance of the Carmel Festival of Ice, becomes impossible due to a
Force Majeure event, the City may terminate the Agreement without any liability for damages to Vendor.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
THE CITY OF CARMEL, INDIANA,
by and through its Board of Public Works
and Safety ("City")
By:
James Brainard, Presiding Officer
Date: --------------
Mary Ann Burke, Member
Date: _____________ _
Lori S. Watson, Member
Date: _____________ _
ATTEST:
Sue Wolfgang, Clerk
Date: --------------
BEN GOEBEL
('Performer"}
By:
Authorized Signature
Ben Goebel
Printed Name
Title
FID/TIN: 894 7
Last Four of SSN if Sole Proprietor: _______ _
Date: ___ 12/22/2021_____ _
The City of Carmel Festival of Ice
Exhibit A
What: The City of Carmel Festival of Ice - Ice Carving Exhibition
Where:
Saturday: Carmel Arts & Design District, Main Street, Carmel, IN 46032
Sunday: The Ice at Carter Green, 10 Carter Green, Carmel, IN 46032
When:
Saturday: January 8, 2022 (4-7 p.m.)
Sunday: January 9, 2022 (8 a.m. – 1 p.m.) and (2 p.m. – 5 p.m.)
THE CITY OF CARMEL FESTIVAL OF ICE WILL PROVIDE THE FOLLOWING:
Friday, January 7 – Carmel Festival of Ice, ice block creation at Carter Green – “CARMEL” and
Allied Solutions” logo.
Stephan will build in studio and deliver – he will invoice City of Carmel separately.
Pedestals
Color Gels
1 – 20-amp independent circuit for power (a second 20-amp independent circuit for power
depending on location of Allied Solutions logo sculpture may be needed.)
Saturday, January 8 – Carmel Arts & Design District Ice Displays on Main Street 4-7 p.m.
1 - 10 x 10 tent Tents will be used for social distancing
1 – 20-amp independent circuit forpower
3 blocks oficeprovided on pedestal byTheIceStudio
Stanchions set up to provide social distancing
Color gels
Bucket of water – City provides
Bucket of Salt – City provides
Carvers will clear their own debris
Sunday, January 9 – Ice at Carter Green Ice Displays 8 a.m. -1 p.m.
1 - 10 x 10 tent with 2 side panels. Tents will be used for social distancing
1 – 6-fttable fortools
1 – 20-amp independent circuit for power
4 blocks of ice on pedestal provided by The Ice Studio
Color gels
Bucket of water – City provides
Bucket of salt – City provides
Stanchions set up to provide social distancing
Anarea will be set up for ice debris and cleared as needed by ice assistants
Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m.
Stage
Thirteen Blocks of Ice
Electrical power
Master of Ceremonies (DJ) for enhanced environment entertainment
EVENT DESCRIPTIONS:
Saturday, January 8 – Freestyle Carving Demonstration in the Carmel Arts & Design District,
Main Street) 4-7 p.m.
Stations will be available for Ice Carver Performer to set up tools beginning at 2 p.m.
Performer may begin to work on their ice as early as 2:30 p.m. but must begin no later than
4 p.m.
Sculptures must be complete by 6 p.m. Ice Carver Performers stay for community questions
until 7 p.m.
Performer MUST let Meg Osborne know in advance if she/he wants to be placed in
proximity to another carver. Last minute changes cannot be accommodated.
Sunday, January 9 – Freestyle Carving Demonstration including “People’s Choice Ice Carving
Displays” at Carter Green 8 a.m. – 1 p.m.
Four blocks of ice will be provided on a pedestal with gel color
Stations will be available for Ice Carver to set up tools beginning Sunday morning
Ice Carver Performer must begin work no later than 8 a.m.
Sculptures must be complete by 1 p.m.
Ice Carver Assistants on site entire event with instructions from Ice Carver Performers
Winners will be determined by audience ballots open until 4:00 p.m.
Award checks will be mailed to winners
Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m.
Thirteen blocks of ice will be provided
Participation as directed by Indiana Ice Studio, Inc.
69 Blocks of Ice will be delivered
ACCOMMODATIONS AND PAYMENT
Hotel accommodations for Ice Carver Performer and Ice Carver Assistant will be provided at
Hotel Carmichael during The City of Carmel Festival of Ice event, January 7 – January 9,
2022. These accommodations are only for the dates listed above and no more than three
nights will be provided. The Ice Carver Performer and Ice Carver Assistant will also be
provided one voucher for the hotel’s restaurant, Vivante French Eatery. Performer will be
allotted one guest room. Additional restaurant vouchers may be purchased by Performer or
Assistant upon check-in.
Ice Carver Performer will receive a check in the amount of $1,200.00 on Sunday, January 9
at the completion of the exhibition, as long city paperwork is completed & submitted
Ice Carver Assistant will receive a check in the amount of $500.00 on Sunday, January 9 at
the completion of the exhibition, as long city paperwork is completed & submitted
A dinner will be provided for Ice Carver Performers and Ice Carver Assistants after
Saturday's ice display exhibition at 8 p.m.
A breakfast voucher of $25.00 will be provided on Sunday at the Hotel Carmichael/Vivante
French Eatery for each Ice Carver Performer and each Ice Carver Assistant
Page 1 of 1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel
FEDERAL EXCISE TAX EXEMPT 106001
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
ICE CARVING SERVICES FOR FESTIVAL OF ICE12/13/2021375469
BEN GOEBEL COMMUNITY RELATIONS
VENDORSHIP7505WHITMORELAKERD 1CIVIC SQ
TO Carmel, IN 46032-
WHITMORE LAKE, MI 48189 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
61925
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1203101General Fund
Account: 43-590.03
Each1ICECARVING SERVICES FOR FESTIVAL OF ICE$1,200.00$1,200.00
Sub Total 1,200.00
Send Invoice To:
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
1,200.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Nancy Heck
TITLEDirector
CONTROL NO. 106001 CONTROLLER
CzTfshfzHsfdivlijobu:;4:bn-Efd38-3132
CzTfshfzHsfdivlijobu22;46bn-Efd38-3132
The City of Carmel Festival of Ice
Exhibit A
What: The City of Carmel Festival of Ice - Ice Carving Exhibition
Where:
Saturday: Carmel Arts & Design District, Main Street, Carmel, IN 46032
Sunday: The Ice at Carter Green, 10 Carter Green, Carmel, IN 46032
When:
Saturday: January 8, 2022 (4-7 p.m.)
Sunday: January 9, 2022 (8 a.m. – 1 p.m.) and (2 p.m. – 5 p.m.)
THE CITY OF CARMEL FESTIVAL OF ICE WILL PROVIDE THE FOLLOWING:
Friday, January 7 – Carmel Festival of Ice, ice block creation at Carter Green – “CARMEL” and
Allied Solutions” logo.
Stephan will build in studio and deliver – he will invoice City of Carmel separately.
Pedestals
Color Gels
1 – 20-amp independent circuit for power (a second 20-amp independent circuit for power
depending on location of Allied Solutions logo sculpture may be needed.)
Saturday, January 8 – Carmel Arts & Design District Ice Displays on Main Street 4-7 p.m.
1 - 10 x 10 tent Tents will be used for social distancing
1 – 20-amp independent circuit forpower
3 blocks oficeprovided on pedestal byTheIceStudio
Stanchions set up to provide social distancing
Color gels
Bucket of water – City provides
Bucket of Salt – City provides
Carvers will clear their own debris
Sunday, January 9 – Ice at Carter Green Ice Displays 8 a.m. -1 p.m.
1 - 10 x 10 tent with 2 side panels. Tents will be used for social distancing
1 – 6-fttable fortools
1 – 20-amp independent circuit for power
4 blocks of ice on pedestal provided by The Ice Studio
Color gels
Bucket of water – City provides
Bucket of salt – City provides
Stanchions set up to provide social distancing
Anarea will be set up for ice debris and cleared as needed by ice assistants
Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m.
Stage
Thirteen Blocks of Ice
Electrical power
Master of Ceremonies (DJ) for enhanced environment entertainment
EVENT DESCRIPTIONS:
Saturday, January 8 – Freestyle Carving Demonstration in the Carmel Arts & Design District,
Main Street) 4-7 p.m.
Stations will be available for Ice Carver Performer to set up tools beginning at 2 p.m.
Performer may begin to work on their ice as early as 2:30 p.m. but must begin no later than
4 p.m.
Sculptures must be complete by 6 p.m. Ice Carver Performers stay for community questions
until 7 p.m.
Performer MUST let Meg Osborne know in advance if she/he wants to be placed in
proximity to another carver. Last minute changes cannot be accommodated.
Sunday, January 9 – Freestyle Carving Demonstration including “People’s Choice Ice Carving
Displays” at Carter Green 8 a.m. – 1 p.m.
Four blocks of ice will be provided on a pedestal with gel color
Stations will be available for Ice Carver to set up tools beginning Sunday morning
Ice Carver Performer must begin work no later than 8 a.m.
Sculptures must be complete by 1 p.m.
Ice Carver Assistants on site entire event with instructions from Ice Carver Performers
Winners will be determined by audience ballots open until 4:00 p.m.
Award checks will be mailed to winners
Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m.
Thirteen blocks of ice will be provided
Participation as directed by Indiana Ice Studio, Inc.
69 Blocks of Ice will be delivered
ACCOMMODATIONS AND PAYMENT
Hotel accommodations for Ice Carver Performer and Ice Carver Assistant will be provided at
Hotel Carmichael during The City of Carmel Festival of Ice event, January 7 – January 9,
2022. These accommodations are only for the dates listed above and no more than three
nights will be provided. The Ice Carver Performer and Ice Carver Assistant will also be
provided one voucher for the hotel’s restaurant, Vivante French Eatery. Performer will be
allotted one guest room. Additional restaurant vouchers may be purchased by Performer or
Assistant upon check-in.
Ice Carver Performer will receive a check in the amount of $1,200.00 on Sunday, January 9
at the completion of the exhibition, as long city paperwork is completed & submitted
Ice Carver Assistant will receive a check in the amount of $500.00 on Sunday, January 9 at
the completion of the exhibition, as long city paperwork is completed & submitted
A dinner will be provided for Ice Carver Performers and Ice Carver Assistants after
Saturday's ice display exhibition at 8 p.m.
A breakfast voucher of $25.00 will be provided on Sunday at the Hotel Carmichael/Vivante
French Eatery for each Ice Carver Performer and each Ice Carver Assistant
12/13/2021
CHAD PRICE
WINCHESTERKY, KY 40391 -
106007
529 S MAPLE STREET
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032-2584
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
PURCHASE ORDER NUMBER
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
VENDOR SHIP
TO
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
EXTENSION
ICE CARVING SERVICES FOR FESTIVAL OF ICE
COMMUNITY RELATIONS
1 CIVIC SQ
Carmel, IN 46032-
373806
UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY
Page 1 of 1
61946
1203Department:101Fund:General Fund
43-590.03Account:
ICE CARVING SERVICES FOR FESTIVAL OFICE1 $500.00 $500.00Each
500.00SubTotal
500.00
Send Invoice To:
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT
SHIPPING INSTRUCTIONS
SHIP PREPAID.
C.O.D. SHIPMENT CANNOT BE ACCEPTED.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
CONTROL NO. 106007
ORDERED BY
TITLE
CONTROLLER
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
Nancy Heck
Director
CzTfshfzHsfdivlijobu22;51bn-Efd33-3132
The City of Carmel Festival of Ice
Exhibit A
What: The City of Carmel Festival of Ice - Ice Carving Exhibition
Where:
Saturday: Carmel Arts & Design District, Main Street, Carmel, IN 46032
Sunday: The Ice at Carter Green, 10 Carter Green, Carmel, IN 46032
When:
Saturday: January 8, 2022 (4-7 p.m.)
Sunday: January 9, 2022 (8 a.m. – 1 p.m.) and (2 p.m. – 5 p.m.)
THE CITY OF CARMEL FESTIVAL OF ICE WILL PROVIDE THE FOLLOWING:
Friday, January 7 – Carmel Festival of Ice, ice block creation at Carter Green – “CARMEL” and
Allied Solutions” logo.
Stephan will build in studio and deliver – he will invoice City of Carmel separately.
Pedestals
Color Gels
1 – 20-amp independent circuit for power (a second 20-amp independent circuit for power
depending on location of Allied Solutions logo sculpture may be needed.)
Saturday, January 8 – Carmel Arts & Design District Ice Displays on Main Street 4-7 p.m.
1 - 10 x 10 tent Tents will be used for social distancing
1 – 20-amp independent circuit forpower
3 blocks oficeprovided on pedestal byTheIceStudio
Stanchions set up to provide social distancing
Color gels
Bucket of water – City provides
Bucket of Salt – City provides
Carvers will clear their own debris
Sunday, January 9 – Ice at Carter Green Ice Displays 8 a.m. -1 p.m.
1 - 10 x 10 tent with 2 side panels. Tents will be used for social distancing
1 – 6-fttable fortools
1 – 20-amp independent circuit for power
4 blocks of ice on pedestal provided by The Ice Studio
Color gels
Bucket of water – City provides
Bucket of salt – City provides
Stanchions set up to provide social distancing
Anarea will be set up for ice debris and cleared as needed by ice assistants
Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m.
Stage
Thirteen Blocks of Ice
Electrical power
Master of Ceremonies (DJ) for enhanced environment entertainment
EVENT DESCRIPTIONS:
Saturday, January 8 – Freestyle Carving Demonstration in the Carmel Arts & Design District,
Main Street) 4-7 p.m.
Stations will be available for Ice Carver Performer to set up tools beginning at 2 p.m.
Performer may begin to work on their ice as early as 2:30 p.m. but must begin no later than
4 p.m.
Sculptures must be complete by 6 p.m. Ice Carver Performers stay for community questions
until 7 p.m.
Performer MUST let Meg Osborne know in advance if she/he wants to be placed in
proximity to another carver. Last minute changes cannot be accommodated.
Sunday, January 9 – Freestyle Carving Demonstration including “People’s Choice Ice Carving
Displays” at Carter Green 8 a.m. – 1 p.m.
Four blocks of ice will be provided on a pedestal with gel color
Stations will be available for Ice Carver to set up tools beginning Sunday morning
Ice Carver Performer must begin work no later than 8 a.m.
Sculptures must be complete by 1 p.m.
Ice Carver Assistants on site entire event with instructions from Ice Carver Performers
Winners will be determined by audience ballots open until 4:00 p.m.
Award checks will be mailed to winners
Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m.
Thirteen blocks of ice will be provided
Participation as directed by Indiana Ice Studio, Inc.
69 Blocks of Ice will be delivered
ACCOMMODATIONS AND PAYMENT
Hotel accommodations for Ice Carver Performer and Ice Carver Assistant will be provided at
Hotel Carmichael during The City of Carmel Festival of Ice event, January 7 – January 9,
2022. These accommodations are only for the dates listed above and no more than three
nights will be provided. The Ice Carver Performer and Ice Carver Assistant will also be
provided one voucher for the hotel’s restaurant, Vivante French Eatery. Performer will be
allotted one guest room. Additional restaurant vouchers may be purchased by Performer or
Assistant upon check-in.
Ice Carver Performer will receive a check in the amount of $1,200.00 on Sunday, January 9
at the completion of the exhibition, as long city paperwork is completed & submitted
Ice Carver Assistant will receive a check in the amount of $500.00 on Sunday, January 9 at
the completion of the exhibition, as long city paperwork is completed & submitted
A dinner will be provided for Ice Carver Performers and Ice Carver Assistants after
Saturday's ice display exhibition at 8 p.m.
A breakfast voucher of $25.00 will be provided on Sunday at the Hotel Carmichael/Vivante
French Eatery for each Ice Carver Performer and each Ice Carver Assistant
Page 1 of 1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel
FEDERAL EXCISE TAX EXEMPT 106000
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
ICE CARVING SERVICES FOR FESTIVAL OF ICE12/13/2021372231
JEFF PETERCSAK COMMUNITY RELATIONS
VENDORSHIP700TAMISUECT 1CIVIC SQ
TO Carmel, IN 46032-
WESTERVILLE, OH 43082 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
61924
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1203101General Fund
Account: 43-590.03
Each1ICECARVING SERVICES FOR FESTIVAL OF ICE$1,200.00$1,200.00
Sub Total 1,200.00
Send Invoice To:
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
1,200.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Nancy Heck
TITLEDirector
CONTROL NO. 106000 CONTROLLER
CzTfshfzHsfdivlijobu4;59qn-Efd31-3132
Page 1 of 1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel
FEDERAL EXCISE TAX EXEMPT 106003
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
ICE CARVING SERVICES FOR FESTIVAL OF ICE12/13/2021372229
MATTHEW W. STODDART COMMUNITY RELATIONS
VENDORSHIP101MANITOOPL 1CIVIC SQ
TO Carmel, IN 46032-
NICHOLASVILLE, KY 40356 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
61928
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1203101General Fund
Account: 43-590.03
Each1ICECARVING SERVICES FOR FESTIVAL OF ICE$1,200.00$1,200.00
Sub Total 1,200.00
Send Invoice To:
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
1,200.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Nancy Heck
TITLEDirector
CONTROL NO. 106003 CONTROLLER
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The City of Carmel Festival of Ice
Exhibit A
What: The City of Carmel Festival of Ice - Ice Carving Exhibition
Where:
Saturday: Carmel Arts & Design District, Main Street, Carmel, IN 46032
Sunday: The Ice at Carter Green, 10 Carter Green, Carmel, IN 46032
When:
Saturday: January 8, 2022 (4-7 p.m.)
Sunday: January 9, 2022 (8 a.m. – 1 p.m.) and (2 p.m. – 5 p.m.)
THE CITY OF CARMEL FESTIVAL OF ICE WILL PROVIDE THE FOLLOWING:
Friday, January 7 – Carmel Festival of Ice, ice block creation at Carter Green – “CARMEL” and
Allied Solutions” logo.
Stephan will build in studio and deliver – he will invoice City of Carmel separately.
Pedestals
Color Gels
1 – 20-amp independent circuit for power (a second 20-amp independent circuit for power
depending on location of Allied Solutions logo sculpture may be needed.)
Saturday, January 8 – Carmel Arts & Design District Ice Displays on Main Street 4-7 p.m.
1 - 10 x 10 tent Tents will be used for social distancing
1 – 20-amp independent circuit forpower
3 blocks oficeprovided on pedestal byTheIceStudio
Stanchions set up to provide social distancing
Color gels
Bucket of water – City provides
Bucket of Salt – City provides
Carvers will clear their own debris
Sunday, January 9 – Ice at Carter Green Ice Displays 8 a.m. -1 p.m.
1 - 10 x 10 tent with 2 side panels. Tents will be used for social distancing
1 – 6-fttable fortools
1 – 20-amp independent circuit for power
4 blocks of ice on pedestal provided by The Ice Studio
Color gels
Bucket of water – City provides
Bucket of salt – City provides
Stanchions set up to provide social distancing
Anarea will be set up for ice debris and cleared as needed by ice assistants
Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m.
Stage
Thirteen Blocks of Ice
Electrical power
Master of Ceremonies (DJ) for enhanced environment entertainment
EVENT DESCRIPTIONS:
Saturday, January 8 – Freestyle Carving Demonstration in the Carmel Arts & Design District,
Main Street) 4-7 p.m.
Stations will be available for Ice Carver Performer to set up tools beginning at 2 p.m.
Performer may begin to work on their ice as early as 2:30 p.m. but must begin no later than
4 p.m.
Sculptures must be complete by 6 p.m. Ice Carver Performers stay for community questions
until 7 p.m.
Performer MUST let Meg Osborne know in advance if she/he wants to be placed in
proximity to another carver. Last minute changes cannot be accommodated.
Sunday, January 9 – Freestyle Carving Demonstration including “People’s Choice Ice Carving
Displays” at Carter Green 8 a.m. – 1 p.m.
Four blocks of ice will be provided on a pedestal with gel color
Stations will be available for Ice Carver to set up tools beginning Sunday morning
Ice Carver Performer must begin work no later than 8 a.m.
Sculptures must be complete by 1 p.m.
Ice Carver Assistants on site entire event with instructions from Ice Carver Performers
Winners will be determined by audience ballots open until 4:00 p.m.
Award checks will be mailed to winners
Sunday, January 9 – Quick Carving Show Demonstration at Carter Green 2 p.m. – 5 p.m.
Thirteen blocks of ice will be provided
Participation as directed by Indiana Ice Studio, Inc.
69 Blocks of Ice will be delivered
ACCOMMODATIONS AND PAYMENT
Hotel accommodations for Ice Carver Performer and Ice Carver Assistant will be provided at
Hotel Carmichael during The City of Carmel Festival of Ice event, January 7 – January 9,
2022. These accommodations are only for the dates listed above and no more than three
nights will be provided. The Ice Carver Performer and Ice Carver Assistant will also be
provided one voucher for the hotel’s restaurant, Vivante French Eatery. Performer will be
allotted one guest room. Additional restaurant vouchers may be purchased by Performer or
Assistant upon check-in.
Ice Carver Performer will receive a check in the amount of $1,200.00 on Sunday, January 9
at the completion of the exhibition, as long city paperwork is completed & submitted
Ice Carver Assistant will receive a check in the amount of $500.00 on Sunday, January 9 at
the completion of the exhibition, as long city paperwork is completed & submitted
A dinner will be provided for Ice Carver Performers and Ice Carver Assistants after
Saturday's ice display exhibition at 8 p.m.
A breakfast voucher of $25.00 will be provided on Sunday at the Hotel Carmichael/Vivante
French Eatery for each Ice Carver Performer and each Ice Carver Assistant
Page 1 of 1INDIANARETAILTAXEXEMPT
PURCHASE ORDER NUMBERCERTIFICATENO. 003120155 002 0CityofCarmel
FEDERAL EXCISE TAX EXEMPT 105997
35-6000972 THIS NUMBER MUST APPEAR ON INVOICES, A/PONECIVICSQUARE
VOUCHER, DELIVERY MEMO, PACKING SLIPS, CARMEL, INDIANA 46032-2584 SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
ICE CARVING SERVICES FOR FESTIVAL OF ICE12/13/2021372228
SHANNON GERASIMCHUK COMMUNITY RELATIONS
VENDORSHIP1400MARCHFIELDWAY 1CIVIC SQ
TO Carmel, IN 46032-
COLUMBUS, OH 43204 -
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
61920
QUANTITYUNIT OF MEASUREDESCRIPTIONUNIT PRICEEXTENSION
Department:Fund: 1203101General Fund
Account: 43-590.03
Each1ICECARVING SERVICES FOR FESTIVAL OF ICE$1,200.00$1,200.00
Sub Total 1,200.00
Send Invoice To:
COMMUNITY RELATIONS
1 Civic Square
Carmel, IN 46032-
PLEASE INVOICE IN DUPLICATE
DEPARTMENTACCOUNTPROJECTPROJECT ACCOUNTAMOUNT
1,200.00PAYMENT
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE ASHIPPINGINSTRUCTIONSPARTOFTHEVOUCHERANDEVERYINVOICEANDVOUCHERHASTHEPROPERSWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. IHEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C.O.D. SHIPMENT CANNOT BE ACCEPTED.THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
ORDERED BYANDACTSAMENDATORYTHEREOFANDSUPPLEMENTTHERETO.
Nancy Heck
TITLEDirector
CONTROL NO. 105997 CONTROLLER
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Exhibit A
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EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage, contractual liability,
products-completed operations:
General Aggregate Limit (other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal & Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage (any one fire): $250,000
Medical Expense Limit (any one person): $ 50,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
CitRy ®f Carmel
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
Q., JL
FEDERAL EXCISE TAX EXEMPT 105871
THIS NUMBER MUSTAPPEARON INVOICES,APONECIVICSQUARE35-6000972
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS ANDANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
12/6/2021 373719 IT Data Center Building Addition and Remodel - On Site
Superintendent NTE
DILLON CONSTRUCTION GROUP General Administration
VENDOR 6828 HILLSDALE CT SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46250 -
PURCHASEID BLANKET CONTRACT PAYMENTTERMS FREIGHT
61661
QUANTITY UNIT OF MEASURE DESCRIPTION I UNIT PRICE EXTENSION
Department: 1205 Fund: 0
Account., 44-628.71
1 Each
Send Invoice To:
Dept of Administration
1 Civic Square
Carmel, IN 46032-
2021 IT Data Center Bond
IT Data Center Building Addition and Remodel - On Site
Superintendent NTE
F
PLEASE INVOICE IN DUPLICATE
59,631.00
Sub Total
59,631.00
59,631.00
DEPARTMENT I ACCOUNT I PROJECT PROJECTACCOUNT I AMOUNT
PAYMENT $59,631.00
SHIPPING INSTRUCTIONS
AJP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED, I HEREBY CERTIFY THAT THERE ISAN UNOBLIGATED BALANCE IN
COO SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
CONTROLLER
James Crider
Director of Administration
James Crider
Director of Administration
CONTROL NO. 105871
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422852824
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ERMCO, Inc.
Administration Department - 2021
Appropriation #1205 44-628.71 2021 IT Data Center Bond Fund; PO # 105792
Contract Not To Exceed $573,421.00
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same (“Effective
Date”), and both parties shall thereafter perform their obligations hereunder in a timely manner. Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
provided hereunder, including the quantity, quality and concentration thereof and any other information
relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Goods and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City’s property. In the event any such lien is
filed and Vendor fails to remove such lien within ten (10) days after the filing thereof, by payment or bonding,
City shall have the right to pay such lien or obtain such bond, all at Vendor’s sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor’s warranties; (b) fails to provide the Goods and Services as specified herein;
c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of
creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to
1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers’ compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor’s agents, officers, employees, contractors and subcontractors; and,
for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide
City, upon request, with copies of all such policies, and shall provide that such insurance policies shall not be
canceled without thirty (30) days prior notice to City. Vendor shall indemnify and hold harmless City from and
against any and all liabilities, claims, demands or expenses (including, but not limited to, reasonable attorney
fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor’s
provision of Goods and Services pursuant to or under this Agreement or Vendor’s use of City property.
Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor’s agents,
officers, employees, contractors or subcontractors in the performance of this Agreement. These
indemnification obligations shall survive the termination of this Agreement.
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Administration\\2021\\ERMCO Inc. Goods and Services.doc:11/22/2021 3:17 PM\]
2
ERMCO, Inc.
Administration Department - 2021
Appropriation #1205 44-628.71 2021 IT Data Center Bond Fund; PO # 105792
Contract Not To Exceed $573,421.00
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes
which may be applicable to Vendor’s performance of its obligations under this Agreement, and all relevant
provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes. This indemnification obligation shall survive the termination of this Agreement.
11. NONDISCRIMINATION:
Vendor represents and warrants that it and all of its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee, applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire, tenure, terms, conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated
herein by this reference (the “Indiana E-Verify Law”), Vendor is required to enroll in and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or
those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT:
Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not
delegate its obligations under this Agreement without City’s prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Administration\\2021\\ERMCO Inc. Goods and Services.doc:11/22/2021 3:17 PM\]
3
ERMCO, Inc.
Administration Department - 2021
Appropriation #1205 44-628.71 2021 IT Data Center Bond Fund; PO # 105792
Contract Not To Exceed $573,421.00
16. GOVERNING LAW; LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County,
Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive
order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to
comply with same, and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND City of Carmel
Administration Department Department of Law
One Civic Square One Civic Square
Carmel, Indiana 46032 Carmel, Indiana 46032
If to Vendor: ERMCO, Inc.
1625 W Thompson Road
Indianapolis, Indiana 46217
Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given
orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount in effect at the time of termination, unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof, as appropriate.
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Administration\\2021\\ERMCO Inc. Goods and Services.doc:11/22/2021 3:17 PM\]
4
ERMCO, Inc.
Administration Department - 2021
Appropriation #1205 44-628.71 2021 IT Data Center Bond Fund; PO # 105792
Contract Not To Exceed $573,421.00
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor’s time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services, shall such goods and services be provided by Vendor
to City. A copy of the City’s authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19
hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2021 and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24. BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives, are bound to the other with respect to all of the covenants, terms, warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely, voluntarily, and without any duress, undue influence or coercion.
27. IC 5-16-13.
The provisions of IC 5-16-13 are hereby incorporated into this Agreement by reference.
28. DEBARMENT AND SUSPENSION
28.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Administration\\2021\\ERMCO Inc. Goods and Services.doc:11/22/2021 3:17 PM\]
5
ERMCO, Inc.
AdministrationDepartment-2021
Appropriation #1205 44-628.71 2021 IT Data Center Bond Fund; PO # 105792
Contract NotTo Exceed $573,421.00
28.2The Vendorcertifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreementand shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendorshall
immediately notify the Cityif any subcontractor becomesdebarred or suspended, and shall, at the City
request, takeall steps required by the Cityto terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
29.IRAN CERTIFICATION.
Pursuant to I.C. § 5-22-16.5, the Vendor shallcertify that, in signing this Agreement, it does not engage in
investment activities within the Country of Iran.
29.ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and Citywith respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same. Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof, to the extent any term orcondition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL,INDIANAERMCO, Inc.
by and through its Board of Public
Works and Safety
By:By:
James Brainard, Presiding OfficerAuthorized Signature
Date:
Brian Wilkerson
Printed Name
Mary Ann Burke, Member
Manager, Systems GroupDate:
Title
35-1071084LoriS. Watson, MemberFID/TIN:
Date:
Last Four of SSN if Sole Proprietor:
ATTEST:
12/02/2021Date:
Sue Wolfgang, Clerk
Date:
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6
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker’s Compensation & Disability Statutory Limits
Employer’s Liability:
Bodily Injury by Accident/Disease: $1,000,000 each employee
Bodily Injury by Accident/Disease: $1,000,000 each accident
Bodily Injury by Accident/Disease: $1,000,000 policy limit
Commercial General Liability:
General Aggregate Limit (other than
Products/Completed Operations): $6,000,000
Products/Completed Operations: $5,000,000
Personal & Advertising Injury
Each Occurrence Limit: $5,000,000
Comprehensive Auto Liability (owned, hired and non-owned)
Bodily Injury and Property Damage: $5,000,000 each occurrence
Umbrella Excess Liability
If a commercial umbrella liability policy is used to satisfy the minimum limits of liability
requirements, the combined limits must equal these minimum limits of liability.
I, Brian Wilkerson
ERMCO
Manager, Systems Group
212ndDecember
Brian Wilkerson
Brian Wilkerson
City®f Carmel'y
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
Page 1 of 1
PURCHASE ORDER NUMBER
V JL
FEDERAL EXCISE TAX EXEMPT 105792
THIS NUMBER MUST APPEAR ON INVOICES,AIPONECIVICSQUARE35-6000972
CARMEL, INDIANA 46032-2584 VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO I DESCRIPTION
11/22/2021 376159 IT Data Center Building Addition and Remodel - Electrical
ERMCO INC General Administration
VENDOR PO BOX 1507 SHIP 1 Civic Square
TO Carmel, IN 46032-
INDIANAPOLIS, IN 46206-4507
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT
61243
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department 1206 Fund: 0
Account., 44-628.71
1 Each
Send Invoice To:
Dept of Administration
1 Civic Square
Carmel, IN 46032-
2021 IT Data Center Bond
IT Data Center Building Addition and Remodel - Electrical $573,421.00 $573,421.00
Sub Total $573,421.00
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECTACCOUNT I AMOUNT
PAYMENT $673,421.00
SHIPPING INSTRUCTIONS
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
C 0 D SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
TITLE
i
James Crider James Crider
Director of Administration Director of Administration
CONTROL NO 105792 CONTROLLER
QPOVEp
GovenmrentJobs.com, Inc. d/b/a NEOGov
Department of Huntan Resources - 2022
Appropriation #I201 101 43-570.04 Fund; P.O. #106129
Contract Not To Exceed S34,367.00
S,O
SERVICES AGREEMENT
THIS AGREEMENT FOR PURCHASE OF SERVICES ("Agreement") is hereby entered into by and between
the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"), and
GovernmentJobs.com, Inc. d/b/a NEOGov, an entity duly authorized to do business in the State of Indiana
Vendor").
TERMS AND CONDITIONS
ACKNOWLEDGMENT, ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the services (the "Services") from Vendor using City budget appropriation number
1201 101 43-570.04 funds. Vendor agrees to provide the Services and to otherwise perform the
requirements of this Agreement by applying at all times the highest technical and industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Services to be provided to City hereunder shall be no
more than Thirty Four Thousand Three Hundred Sixty Seven Dollars ($34,367.00) (the "Estimate").
Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the
Services provided to City within such time period. City shall pay Vendor for such Services within
thirty-five (35) days after the date of City's receipt of Vendor's invoice detailing same, so long as and
to the extent such Services are not disputed, are in conformance with the specifications set forth in
Exhibit A, are submitted on an invoice that contains the information contained on attached Exhibit B,
and Vendor has otherwise performed and satisfied all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Services to City that would cause the total cost of the Services
provided by Vendor to City hereunder to exceed the Estimate, unless City has previously agreed, in
writing, to pay an amount in excess thereof,
4. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement; (b) fails to provide the Services as specified herein; (c) fails to make progress so as to endanger
timely and proper provision of the Services and does not correct such failure or breach within five (5)
business days (or such shorter period of time as is commercially reasonable under the circumstances) after
receipt of notice from City specifying such failure or breach; or (d) becomes insolvent, is placed into
receivership, makes a general assignment for the benefit of creditors or dissolves, each such event
constituting an event of default hereunder, City shall have the right to (1) terminate all or any parts of this
Agreement, without liability to Vendor; and (2) exercise all other rights and remedies available to City at law
and/or in equity.
5. INSURANCE AND INDEMNIFICATION:
Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer
licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness,
disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and,
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Ana Alfaro
Revenue Accounting Manager
33-0888748
12/28/2021
Ana Alfaro
12/28/2021
Ana Alfaro
Governmentjobs.com dba NEOGOV
Revenue Accounting Manager
December 2128
Ana Alfaro
Ana Alfaro
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Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
SECTION 3 CITY'S RESPONSIBILITIES
3.1 City shall provide such information as is reasonably necessary for Professional to understand the Services
requested.
3.2 City shall provide all data required for provision of Services. Professional may assume that all data so
provided is correct and complete.
3.3. City shall arrange for Professional to enter upon public and private property as reasonably required for
Professional to perform the Services.
3.4 City shall designate payment of the Services from City budget appropriation number 01-1420-00 funds.
3.5 City shall designate the Mayor or his duly authorized representative to act on City’s behalf on all matters
regarding the Services.
SECTION 4 PROFESSIONAL'S RESPONSIBILITIES
4.1 Professional shall perform the Services pursuant to the terms of this Agreement and within any applicable
time and cost estimate.
4.2 Professional shall coordinate with City its performance of the Services.
4.3 Professional shall provide the Services by following and applying at all times reasonable and lawful
standards as accepted in the industry.
SECTION 5 COMPENSATION
5.1 Professional estimates that the total price for the Services to be provided to City hereunder shall be no more
than Eighty Five Thousand Six Hundred Twenty Dollars ($85,620.00) (the “Estimate”). Professional shall
submit an invoice to City no more than once every thirty (30) days for Services provided City during the time
period encompassed by such invoice. Invoices shall be submitted on a form containing the same information
as that contained on the Professional Services Invoice attached hereto as Exhibit B, incorporated herein by
this reference. City shall pay Professional for all undisputed Services rendered and stated on such invoice
within thirty five (35) days from the date of City’s receipt of same.
5.2 Professional agrees not to provide any Services to City that would cause the total cost of same to exceed the
Estimate, without City’s prior written consent.
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Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
SECTION 6 TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Section 7.1
hereinbelow, this Agreement shall be in effect from the Effective Date through December 31, 2021, and shall,
on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless
otherwise agreed by the parties hereto.
SECTION 7 MISCELLANEOUS
7.1 Termination
7.1.1 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City or Professional, without cause, upon thirty (30) days’ notice.
7.1.2 The obligation to provide all or any portion of the Services under this Agreement may be terminated
by City, for cause, immediately upon Professional’s receipt of City’s “Notice to Cease Services.”
7.1.3 In the event of full or partial Agreement termination, and as full and complete compensation
hereunder, Professional shall be paid for all such Services rendered and expenses incurred as of
the date of termination that are not in dispute, except that such payment amount shall not exceed
the Estimate. Disputed compensation amounts shall be resolved as allowed by law.
7.2 Binding Effect
City and Professional, and their respective officers, officials, agents, partners and successors in interest are
bound to the other as to all Agreement terms, conditions and obligations.
7.3 No Third Party Beneficiaries
Nothing contained herein shall be construed to give rights or benefits to anyone other than the parties
hereto.
7.4 Relationship
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Professional nor
any of its agents, employees or contractors are City employees. Professional shall have the sole
responsibility to pay to or for its agents, employees and contractors all statutory, contractual and other
benefits and/or obligations as they become due. Professional hereby warrants and indemnifies City for and
from any and all costs, fees, expenses and/or damages incurred by City as a result of any claim for wages,
benefits or otherwise by any agent, employee or contractor of Professional regarding or related to the subject
matter of this Agreement. This indemnification obligation shall survive the termination of this Agreement.
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Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
7.5 Insurance
7.5.1 Professional shall, as a condition precedent to this Agreement, purchase and thereafter maintain
such insurance as will protect it and City from the claims set forth below which may arise out of or result from
Professional's operations under this Agreement, whether such operations be by Professional or by its
subcontractors or by anyone directly or indirectly employed by any of them, or by anyone directly for whose
acts any of them may be liable:
1) Claims under Worker's Compensation and Occupational Disease Acts, and any other
employee benefits acts applicable to the performance of the work;
2) Claims for damages because of bodily injury and personal injury, including death, and;
3) Claims for damages to property.
Professional's insurance shall be not less than the amounts shown below:
A. Commercial General Liability (Occurrence Basis)
Bodily Injury, personal injury, property damage,
Contractual liability, product/completed operations
Each Occurrence Limit $1,000,000.00
Damage to Rented Premises $100,000.00
each
occurrence)
Medical Expense Limit $5,000.00
Personal and Advertising Injury Limit $500,000.00
General Aggregate Limit $2,000,000.00 (Other
than Products Completed
Operations)
NOTE: GENERAL AGGREGATE TO APPLY PER PROJECT
Products/Completed Operations $1,000,000.00
B. Auto Liability $1,000,000.00 (combined
single limit) (owned, hired & non-owned)
Bodily injury & property damage $1,000,000.00
each accident
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4
Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
C. Excess/Umbrella Liability $2,000,000 (each occurrence
and aggregate)
D. Worker's Compensation & Disability Statutory
E. Employer’s Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
F. Professional Liability Insurance. The Professional shall carry and maintain during
the continuance of this Agreement, professional liability insurance in the amount of
2,000,000 for single limit claims and $3,000,000 in the aggregate. The
Professional's policy of insurance shall contain prior acts coverage sufficient to
cover all Services performed by the Professional for this Project. Upon City's
request, Professional shall give prompt written notice to City of any and all claims
made against this policy during the period in which this policy is required to be
maintained pursuant to this Agreement. If the insurance is written on a claims-made
basis and coverage is cancelled at any time, the Professional will obtain, at its cost,
an extended reporting endorsement which provides continuing coverage for claims
based upon alleged acts or omissions during the term of the Agreement until all
applicable statute of limitation periods have expired.
7.5.2 Professional shall provide the City with a certificate of insurance, naming the City as an
additional insured," showing such coverage then in force (but not less than the amount shown
above) shall be filed with City prior to commencement of any work. These certificates shall contain a
provision that the policies and the coverage afforded will not be canceled until at least thirty (30)
days after written notice has been given to City.
7.5.3 Professional may, with the prior approval of the City, substitute different types of coverage for
those specified if the total amount of required protection is not reduced. Professional shall be
responsible for all deductibles.
7.5.4 Nothing in the above provisions shall operate as or be construed as limiting the amount of
liability of Professional to the above enumerated amounts.
7.6 Liens
Professional shall not cause or permit the filing of any lien on any of City’s property. In the event such a lien
is filed and Professional fails to remove it within ten (10) days after the date of filing, City shall have the right
to pay or bond over such lien at Professional’s sole cost and expense.
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5
Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
7.7 Default
In the event Professional: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Professional’s warranties; (b) fails to perform the Services as specified; (c) fails to
make progress so as to endanger timely and proper completion of the Services and does not correct such
failure or breach within five (5) business days after receipt of notice from City specifying same; or (d)
becomes insolvent, files, or has filed against it, a petition for receivership, makes a general assignment for
the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall
have the right to terminate all or any part of this Agreement, without liability to Professional and to exercise
any other rights or remedies available to it at law or in equity.
7.8 Government Compliance
Professional agrees to comply with all laws, executive orders, rules and regulations applicable to
Professional’s performance of its obligations under this Agreement, all relevant provisions of which being
hereby incorporated herein by this reference, to keep all of Professionals’ required professional licenses and
certifications valid and current, and to indemnify and hold harmless City from any and all losses, damages,
costs, liabilities, damages, costs and attorney fees resulting from any failure by Professional to do so. This
indemnification obligation shall survive the termination of this Agreement.
7.9 Indemnification
Professional shall indemnify and hold harmless City and its officers, officials, employees and agents from all
losses, liabilities, claims, judgments and liens, including, but not limited to, all damages, costs, expenses and
attorney fees arising out of any intentional or negligent act or omission of Professional and/or any of its
employees, agents or contractors in the performance of this Agreement. This indemnification obligation shall
survive the termination of this Agreement.
7.10 Discrimination Prohibition
Professional represents and warrants that it and each of its employees, agents and contractors shall comply
with all existing and future laws prohibiting discrimination against any employee, applicant for employment
and/or other person in the subcontracting of work and/or in the performance of any Services contemplated by
this Agreement with respect to hire, tenure, terms, conditions or privileges of employment or any matter
directly or indirectly related to employment, subcontracting or work performance hereunder because of race,
religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status or Vietnam era veteran
status. This indemnification obligation shall survive the termination of this Agreement.
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6
Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
7.11 E-Verify
Pursuant to I.C. § 22-5-1.7 et seq., Professional shall enroll in and verify the work eligibility status of all of its
newly-hired employees using the E-Verify program, if it has not already done so as of the date of this
Agreement. Professional is further required to execute the attached Affidavit, herein referred to as Exhibit C,
which is an Affidavit affirming that: (i) Professional is enrolled and is participating in the E-verify program, and
ii) Professional does not knowingly employ any unauthorized aliens. This Addendum incorporates by
reference, and in its entirety, attached Exhibit C. In support of the Affidavit, Professional shall provide the City
with documentation that it has enrolled and is participating in the E-Verify program. This Agreement shall not
take effect until said Affidavit is signed by Professional and delivered to the City’s authorized representative.
Should Professional subcontract for the performance of any work under this Addendum, the
Professional shall require any subcontractor(s) to certify by affidavit that: (i) the subcontractor does not
knowingly employ or contract with any unauthorized aliens, and (ii) the subcontractor has enrolled and is
participating in the E-verify program. Professional shall maintain a copy of such certification for the duration
of the term of any subcontract. Professional shall also deliver a copy of the certification to the City within
seven (7) days of the effective date of the subcontract.
If Professional, or any subcontractor of Professional, knowingly employs or contracts with any
unauthorized aliens, or retains an employee or contract with a person that the Professional or subcontractor
subsequently learns is an unauthorized alien, Professional shall terminate the employment of or contract with
the unauthorized alien within thirty (30) days (“Cure Period”). Should the Professional or any subcontractor of
Professional fail to cure within the Cure Period, the City has the right to terminate this Agreement without
consequence.
The E-Verify requirements of this Agreement will not apply, should the E-Verify program cease to exist.
7.12 Severability
If any provision of this Agreement is held to be invalid, illegal or unenforceable by a court of competent
jurisdiction, that provision shall be stricken, and all other provisions of this Agreement that can operate
independently of same shall continue in full force and effect.
7.13 Notice
Any notice, invoice, order or other correspondence required or allowed to be sent pursuant to this Agreement
shall be written and either hand-delivered or sent by prepaid U.S. certified mail, return receipt requested,
addressed to the parties as follows:
CITY:
City of Carmel Office of Corporation Counsel
Department of Utilities One Civic Square
30 West Main St, Ste 220 Carmel, Indiana 46032
Carmel, Indiana 46032 Attn: Jon Oberlander
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7
Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
PROFESSIONAL:
Priority Project Resources, Inc.
531 Sycamore Trace
Greensburg, Indiana 47240
Notwithstanding the above, City may orally provide to Professional any notice required or permitted by this
Agreement, provided that such notice shall also then be sent as required by this paragraph within ten (10)
business days from the date of such oral notice.
7.14 Effective Date
The effective date (“Effective Date”) of this Agreement shall be the date on which the last of the parties
hereto executes same.
7.15 Governing Law; Lawsuits
This Agreement shall be governed by and construed in accordance with the laws of the State of Indiana,
except for its conflict of laws provisions, as well as by all ordinances and codes of the City of Carmel,
Indiana. The parties agree that, in the event a lawsuit is filed hereunder, they waive any right to a jury trial
they may have, agree to file such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree
that such court is the appropriate venue for and has jurisdiction over same.
7.16 Waiver
Any delay or inaction on the part of either party in exercising or pursuing its rights and/or remedies hereunder
or under law shall not operate to waive any such rights and/or remedies nor in any way affect the rights of
such party to require such performance at any time thereafter.
7.17 Non-Assignment
Professional shall not assign or pledge this Agreement nor delegate its obligations hereunder without City’s
prior written consent.
7.18 Entire Agreement
This Agreement contains the entire agreement of and between the parties hereto with respect to the subject
matter hereof, and no prior agreement, understanding or representation pertaining to such subject matter,
written or oral, shall be effective for any purpose. No provision of this Agreement may be amended, added to
or subtracted from except by an agreement in writing signed by both parties hereto and/or their respective
successors in interest. To the extent any provision contained in this Agreement conflicts with any provision
contained in any exhibit attached hereto, the provision contained in this Agreement shall prevail.
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8
Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
7.19 Representation and Warranties
Each party hereto represents and warrants that it is authorized to enter into this Agreement and that any
person or entity executing this Agreement on behalf of such party has the authority to bind such party or the
party which they represent, as the case may be.
7.20 Headings
All headings and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
7.21 Advice of Counsel
The parties warrant that they have read this Agreement and fully understand it, have had an opportunity to
obtain the advice and assistance of counsel throughout the negotiation of same, and enter into same freely,
voluntarily, and without any duress, undue influence or coercion.
7.22 Copyright
City acknowledges that various materials which may be used and/or generated by Professional in
performance of Services, including forms, job description formats, comprehensive position questionnaire,
compensation and classification plan and reports are copyrighted. City agrees that all ownership rights and
copyrights thereto lie with Professional, and City will use them solely for and on behalf of its own operations.
City agrees that it will take appropriate action with its employees to satisfy its obligations with respect to use,
copying, protection and security of Professional’s property.
7.23 Personnel
Professional represents that it has, or will secure at its own expense, all personnel required in performing the
services under this agreement. Such personnel shall not be employees of or have any contractual
relationship with City. All of the services required hereunder will be performed by Professional or under his
supervision and all personnel engaged in the work shall be fully qualified to perform such services.
7.24 Records and Inspections
Professional shall maintain full and accurate records with respect to all matters covered under this
agreement for three (3) years after the expiration or early termination of this Agreement. City shall have free
access at all proper times to such records and the right to examine and audit the same and to make
transcripts there from, and to inspect all program data, documents, proceedings and activities.
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9
Priority Project Resources, Inc.
Utilities Department - 2021
Appropriation # 01-1420-00; P.O.#S03105
Contract Not To Exceed $85,620.00
7.25 Accomplishment of Project
Professional shall commence, carry on, and complete the project with all practicable dispatch, in a sound
economical and efficient manner, in accordance with the provisions thereof and all applicable laws. In
accomplishing the project, Professional shall take such steps as are appropriate to ensure that the work
involved is properly coordinated with related work being carried on within City’s organization.
7.26 Debarment And Suspension
7.26.1 The Professional certifies by entering into this Agreement that neither it nor its principals nor any of
its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or
voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency
or political subdivision of the State of Indiana. The term “principal” for purposes of this Agreement means an
officer, director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Professional.
7.26.2 The Professional certifies that it has verified the state and federal suspension and debarment status
for all subcontractors receiving funds under this Agreement and shall be solely responsible for any
recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The
Professional shall immediately notify the City if any subcontractor becomes debarred or suspended, and
shall, at the City’s request, take all steps required by the City to terminate its contractual relationship with the
subcontractor for work to be performed under this Agreement.
7.27 Access to Public Records Act
Professional understands and agrees that any “public record”, as that term is defined in Indiana Code 5-14-3-
2(m), as amended, that is related to the subject matter of this Agreement, whether the same is in the
possession or control of the Professional or the City, shall be subject to release under and pursuant to the
provisions of Indiana’s Access to Public Records Act, as codified in Indiana Code 5-14-3-1, et seq., as
amended.
7.28 Iran Certification
Pursuant to I.C. § 5-22-16.5, the Professional shall certify that, in signing this Agreement, it does not engage
in investment activities within the Country of Iran.
S:\\Contracts\\Prof.Svcs & Goods Svcs\\Utilities\\2021\\Priority Project Resources, Inc. Professional Services.doc:11/22/2021 3:37 PM\]
10
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
City of Carmel
ONE CIVIC SQUARE
CARMEL, INDIANA 46032
INDIANA RETAIL TAX EXEMPT
CERTIFICATE NO. 003120155 002 0
FEDERAL EXCISE TAX EXEMPT
35-6000972
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1991
PURCHASE ORDER DATE DATE REQUIRED I REQUISITION NO
11 /27/2019
PRIORITY PROJECT RESOURCES INC
VENDOR 531 SYCAMORE TRACE
GREENSBURG IN 47240
CONFIRMATION I BLANKET CONTRACT PAYMENTTERMS
QUANTITY I UNIT OF MEASURE DESCRIPTION
1.00 Each COMPLIANCE REVIEW
AND CERTIFICATION
VENDOR NO.
373736
PAGE 1
PURCHASE ORDER NUMBER
S03105
THIS NUMBER MUST APPEAR ON INVOICES, A/P
VOUCHER, DELIVERY MEMO, PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE.
DESCRIPTION
Carmel Utilities
SHIP 30 West Main St Ste 220
TO Carmel, IN 46032
FREIGHT
UNIT PRICE I EXTENSION
85,620.00 85,620.00
01-1420-00
PLEASE INVOICE IN DUPLICATE Credit 0.00
Department Account Project Project Account AMOUNT
PAYMENT 85, 620.00
SHIPPING INSTRUCTIONS
SHIP PREPAID
C.O.D. SHIPMENTS CANNOT BE ACCEPTED
PURCHASE ORDER NUMBER MUST APPEAR ON ALL
SHIPPING LABELS
THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO.
A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.
NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND
VOUCHER HAS THE PROPER SWORN AFFADAVIT ATTACHED.
I HEREBY CERTIFY THAT THERE IS AN OBLIGATED BALANCE IN
THIS APPROPRIATION SUFFICIENT TO PAY F R TH ABOVE ORDER.
ORDERED BY
TITLE
DOCUMENT CONTROL NO. S03105 CLERK -TREASURER
CzTfshfzHsfdivlijobu22;46bn-Efd38-3132
Terrence Metzger
COO, St. Vincent Health, Inc. dba Ascension St. Vincent
12/21/2021
Duane A. Sharrer
Vice President, Residential Development
35-1116618
December 13, 2021
August 3 I, 2021
Jeremy Kashman
City Engineer
City of Carmel
One Civic Square
Camel, Indiana 46032
Phone: 317.571.2441
ll!WEIHE
ENGINEERS ---------
Land Surveying Ci'11I Engineering
Landscape <\rch1tecture
B II i Id 11• i I h confidence·
E-mail: jkashman@carmel.in.gov
RE: Professional Services Proposal for:
Keystone Parkway Median Landscape Improvements -96 th to 146 th Streets
Weihe Proposal No. PW210348
Dear Jeremy:
Thank you forthe opportunity to submit this proposal to perform landscape architecture services
for the proposed landscape improvements for the Keystone Parkway median from
96th
to
146th
Streets. This proposal is based upon discussions with you and Daren Mindham on June 3, as
well as the concept provided by Daren. The following project information forms the basis of this
proposal:
I.The City desires to add landscape plantings for beautification of the median forits full
length.
2.This may include perennials, shrubs, ornamental trees, and shade trees.
3.Shade trees are desired, but may require timber guardrail to protect drivers.
4.Plantings near underpasses will be limited to shrubs and perennials because of stone
underdrains and shallow soil depth.
5.The City is interested in exploring the options forirrigating the project. This proposal
includes design development plans for irrigation. This work will explore utility
availability and will estimate costs for irrigating the corridor.
6.Our understanding is that the project will be paid for with local funds.
7.Additional work outside of contract scope shall be approved by the City prior to
commencement of work.[
nd,anapolis, f.\ IStLouis, .vlOIwwwwe,henet (800)452-6408AllanHWeihe, PE, LS · Founder
Exhibit A
RESOLUTION NO. BPW 01-05-22-03
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND
PRESENTATION OF PISTOL AND BADGE
WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of
Carmel, Indiana (“Board”), may transfer to another certain personal property; and
WHEREAS, Chief James C. Barlow has provided over 38 years of meritorious service to
the Carmel community as a Carmel City Police Officer, and will be retiring on January 7, 2022; and
WHEREAS, it has been a long-standing policy and practice of the Carmel Police
Department to present to each of its sworn officers, upon retirement, their badge and firearm.
NOW, THEREFORE, BE IT RESOLVED by the Board, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The following items may be transferred and presented to Chief James C. Barlow
upon his retirement, at the direction of the Chief of Police:
Chief Barlow’s Service Weapon, Glock Model 19, 9 mm Pistol and
Carmel Police Department Badge/marked “Retired.”
SO RESOLVED.
Resolution No. 01-05-22-03
Page One of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on
05/24/2021 at 11:30 a.m. No subsequent revision to this Resolution has been reviewed by Mr.
Oberlander for legal sufficiency or otherwise.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this
day of , 2022, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
Resolution No. 01-05-22-03
Page Two of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on
05/24/2021 at 11:30 a.m. No subsequent revision to this Resolution has been reviewed by Mr.
Oberlander for legal sufficiency or otherwise.
City of Carmel
Carmel Police Department
3 Civic Square
li_,I
Carmel, Indiana 46032
December 9, 2021
City of Carmel
Board of Public Works
and Safety
One Civic Square
Carmel, IN 46032
Dear Members:
I respectfully request Board approval to have the below listed weapon and badge deleted from
the Police Department inventory:
Glock Model 19, 9mm Pistol and accessories
Carmel Police Department Badge / marked Retired
As has been the custom and practice of the City and Department, the weapon and badge will be
presented to Chief James C. Barlow, who will retire on January 7, 2022 from the Carmel Police
Department, with over thirty-eight years of service to the Carmel community as a police officer.
Respectfully,
Jeffrey J. Horner
Deputy Chief of Police
Carmel Police Department
JJH/tka
317) 571-2500 A Nationally Accredited Law Enforcement Agency www.carmelpd.com
RESOLUTION NO. BPW 01-05-22-04
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY
OF THE CITY OF CARMEL, INDIANA, APPROVING THE TRANSFER AND
PRESENTATION OF PISTOL AND BADGE
WHEREAS, pursuant to IC 5-22-22-6, the Board of Public Works and Safety of the City of
Carmel, Indiana (“Board”), may transfer to another certain personal property; and
WHEREAS, Major David C. Strong has provided over 35 years of meritorious service to
the Carmel community as a Carmel City Police Officer, and will be retiring on January 30, 2022;
and
WHEREAS, it has been a long-standing policy and practice of the Carmel Police
Department to present to each of its sworn officers, upon retirement, their badge and firearm.
NOW, THEREFORE, BE IT RESOLVED by the Board, as follows:
Section 1. The foregoing Recitals are incorporated herein by this reference.
Section 2. The following items may be transferred and presented to Major David C. Strong
upon his retirement, at the direction of the Chief of Police:
Major Strong’sService Weapon, Glock Model 17, 9 mm Pistol and
Carmel Police Department Badge/marked “Retired.”
SO RESOLVED.
Resolution No. 01-05-22-04
Page One of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on
05/24/2021 at 11:30 a.m. No subsequent revision to this Resolution has been reviewed by Mr.
Oberlander for legal sufficiency or otherwise.
PASSED by the Board of Public Works and Safety of the City of Carmel, Indiana, this
day of , 2022, by a vote of ayes and nays.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and
Safety (“Board”)
By:
James Brainard, Presiding Officer
Date:
Mary Ann Burke, Member
Date:
Lori Watson, Member
Date:
ATTEST:
Sue Wolfgang, Clerk
Date:
Resolution No. 01-05-22-04
Page Two of Two Pages
This Resolution was prepared by Jon Oberlander, Carmel Interim Corporation Counsel, on
05/24/2021 at 11:30 a.m. No subsequent revision to this Resolution has been reviewed by Mr.
Oberlander for legal sufficiency or otherwise.
City of Carmel
Carmel Police Departmentna
3 Civic Square
Carmel, Indiana 46032 1W
December 9, 2021
City of Carmel
Board of Public Works
and Safety
One Civic Square
Carmel, IN 46032
Dear Members:
I respectfully request Board approval to have the below listed weapon and badge deleted from
the Police Department inventory:
Glock Model 17, 9mm Pistol and accessories
Carmel Police Department Badge / marked Retired
As has been the custom and practice of the City and Department, the weapon and badge will be
presented to Major David C. Strong, who will retire on January 30, 2022 from the Carmel Police
Department, with over thirty-five years of service to the Carmel community as a police officer.
Respectfully,
Jeffrey J. Horner
Deputy Chief of Police
Carmel Police Department
JJH/tka
317) 571-2500 A Nationally Accredited Law Enforcement Agency www.carmelpd.com
RESOLUTION NO. BPW 01-05-22-11
A RESOLUTION OF THE BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY
OF CARMEL, INDIANA, APPROVING A PROPERTY TRANSFER AND
INDEMNIFICATION AGREEMENT BETWEEN THE CITY OF CARMEL, INDIANA,
AND CARMEL POLICE OFFICER BRIAN SCHMIDT
WHEREAS, itis the desire of the City of Carmel, Carmel, Indiana, an Indiana municipal
corporation, by and through its Board of Public Works and Safety (“City”) pursuant to I.C.5-22-
22-6 to transfer ownership of Carmel Police Department canine “Bailey”, a seven (7) year old
Police “K-9” currently serving the Carmel Police Department; and
WHEREAS, it is the desire of the City to transfer ownership of “Bailey” to Officer Brian
Schmidt, due to “Bailey” nearing the end of her expected longevity as a Police Canine; and
WHEREAS, Officer Brian Schmidt, an Officer with the Carmel Police Department and
Bailey’s” handler for the past four (4) years, is willing to take ownership of “Bailey” and care for
him indefinitely.
IT IS THEREFORE RESOLVED THAT:
1. The Carmel Police Department transfer ownership of “Bailey” to Officer Brian
Schmidt.
2. Officer Brian Schmidt shall accept responsibility for future care and maintenance of
Bailey.”
3. Officer Brian Schmidt agrees to hold harmless the City of Carmel and its officers,
officials, employees, attorneys, agents, successors and assigns and shall indemnify
same, for any and all liability that may arise from or as aresult of the transfer of
ownership of “Bailey” to Officer Schmidt on or after the date of this Resolution (See
attached Exhibit “A”).
signature page follows\]
SO RESOLVED,
CITY OF CARMEL, INDIANA
By and by through its Board of Public Works and Safety
BY:
James Brainard, Mayor
Date: __________________________________
Mary Ann Burke, Member
Date: __________________________________
Lori S. Watson, Member
Date: __________________________________
ATTEST:
Sue Wolfgage, Clerk
Date: __________________________________
SANNER COURT
MILLRIDGE DRIVE
STM
STM
STM STMSTM
STMSTMSTMSTMSTMSTMSTMW
W
W
W
W
W
W W W W W W
80
79
78
77
7675
71
68
SANNER COURT
(PRIVATE STREET)ENGINEERS317 | 846 - 6611800 | 452 - 6408317 | 843 - 0546 faxWEIHELand Surveying | Civil EngineeringLandscape ArchitectureALLAN H. WEIHE, P.E., L.S. - FOUNDER10505 N. College AvenueIndianapolis, Indiana 46280weihe.netAMENDED PRIMARY PLAT FORKnow what's below.
before you dig.Call
R
W
S
N
E THE RESERVE AT SPRINGMILLP101PRIMARY DEVELOPMENT PLANSITE TBM
TBM#1
SET ON THE EAST BOLT ON A FIRE HYDRANT AT THE
BEGINNING OF THE CUL-DA-SAC ON THE NORTH SIDE OF
SANNER COURT.
ELEV. 841.80 (NAVD 88)
TBM#2
SET ON THE RIM OF A SANITARY MANHOLE AT THE END OF
THE CUL-DA-SAC OF SANNER COURT.
ELEV. 842.89 (NAVD 88)
LEGEND
= RIGHT-OF-WAY LINE
= NORMAL POOL
= PROPOSED SANITARY SEWER LINE
= PROPOSED STORM SEWER LINE
= PROPOSED SANITARY SEWER MANHOLE
= PROPOSED STORM MANHOLE
= PROPOSED STORM INLET
D.U.&S.E.
= CONTOURS
= DRAINAGE, UTILITY AND SEWER EASEMENT
= BUILDING SETBACK LINE (B.S.L.)
= EASEMENT
ROW = RIGHT-OF-WAY
B-B = BACK TO BACK (CURB)
W = PROPOSED WATER
= REBAR FOUND
= RIGHT OF WAY MONUMENT FOUND
= TEMPORARY BENCH MARK
= OTHER MONUMENT
= ADJOINER
= PROPERTY BOUNDARY
W = EXISTING WATER
= PROPOSED CURB
= PROPOSED CENTERLINE
= SECTION LINE
= PROPOSED FIRE HYDRANT
= EXISTING STORM SEWER LINE
= EXISTING STORM MANHOLE
= EXISTING SANITARY SEWER MANHOLE
= PROPOSED SSD/LATERAL
= PROPOSED 4' CONCRETE WALK
FIRM MAP
No Scale
W
S
N
E
B.S.L.= BUILDING SETBACK LINE
*= ADA RAMP
G = EXISTING GAS LINE
MFPG = MINIMUM FLOOD PROTECTION GRADE
= EMERGENCY FLOOD ROUTING
PRIMARY PLAT
AMENDED PRIMARY PLAT FOR
THE RESERVE AT SPRINGMILL
SUBMITTAL: OCTOBER 20, 2021
REVISED: DECEMBER 8, 2021
DOCKET NO: PZ-2021-00197 PPA
SITE AREA: 3.49 AC +/-
ZONING: S-2
STM = PROPOSED SOLID WALL UNDERDRAIN
DRAINAGE BASIN COMPARISON
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name
79' 3" POOL ZONE Closure - Crane Area SIDEWALK Closure - Crane Area STREETPDF File.pdf (4) (17% of Scale); Takeoff in Active Area: All Areas; Proscenium; OST Projects; 12/27/2021 04:51 PM
SANNER COURT
MILLRIDGE DRIVE
STM
STM
STM STMSTM
STMSTMSTMSTMSTMSTMSTMW
W
W
W
W
W
W W W W W W
80
79
78
77
7675
71
68
SANNER COURT
(PRIVATE STREET)ENGINEERS317 | 846 - 6611800 | 452 - 6408317 | 843 - 0546 faxWEIHELand Surveying | Civil EngineeringLandscape ArchitectureALLAN H. WEIHE, P.E., L.S. - FOUNDER10505 N. College AvenueIndianapolis, Indiana 46280weihe.netAMENDED PRIMARY PLAT FORKnow what's below.
before you dig.Call
R
W
S
N
E THE RESERVE AT SPRINGMILLP101PRIMARY DEVELOPMENT PLANSITE TBM
TBM#1
SET ON THE EAST BOLT ON A FIRE HYDRANT AT THE
BEGINNING OF THE CUL-DA-SAC ON THE NORTH SIDE OF
SANNER COURT.
ELEV. 841.80 (NAVD 88)
TBM#2
SET ON THE RIM OF A SANITARY MANHOLE AT THE END OF
THE CUL-DA-SAC OF SANNER COURT.
ELEV. 842.89 (NAVD 88)
LEGEND
= RIGHT-OF-WAY LINE
= NORMAL POOL
= PROPOSED SANITARY SEWER LINE
= PROPOSED STORM SEWER LINE
= PROPOSED SANITARY SEWER MANHOLE
= PROPOSED STORM MANHOLE
= PROPOSED STORM INLET
D.U.&S.E.
= CONTOURS
= DRAINAGE, UTILITY AND SEWER EASEMENT
= BUILDING SETBACK LINE (B.S.L.)
= EASEMENT
ROW = RIGHT-OF-WAY
B-B = BACK TO BACK (CURB)
W = PROPOSED WATER
= REBAR FOUND
= RIGHT OF WAY MONUMENT FOUND
= TEMPORARY BENCH MARK
= OTHER MONUMENT
= ADJOINER
= PROPERTY BOUNDARY
W = EXISTING WATER
= PROPOSED CURB
= PROPOSED CENTERLINE
= SECTION LINE
= PROPOSED FIRE HYDRANT
= EXISTING STORM SEWER LINE
= EXISTING STORM MANHOLE
= EXISTING SANITARY SEWER MANHOLE
= PROPOSED SSD/LATERAL
= PROPOSED 4' CONCRETE WALK
FIRM MAP
No Scale
W
S
N
E
B.S.L.= BUILDING SETBACK LINE
*= ADA RAMP
G = EXISTING GAS LINE
MFPG = MINIMUM FLOOD PROTECTION GRADE
= EMERGENCY FLOOD ROUTING
PRIMARY PLAT
AMENDED PRIMARY PLAT FOR
THE RESERVE AT SPRINGMILL
SUBMITTAL: OCTOBER 20, 2021
REVISED: DECEMBER 8, 2021
DOCKET NO: PZ-2021-00197 PPA
SITE AREA: 3.49 AC +/-
ZONING: S-2
STM = PROPOSED SOLID WALL UNDERDRAIN
DRAINAGE BASIN COMPARISON
EXHIBIT B
Invoice
Date:
Name of Company:
Address & Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing
Goods/Services
Date
Goods/
Service
Provided
Goods/Services Provided
Describe each good/service
separately and in detail)
Cost Per
Item
Hourly
Rate/
Hours
Worked
Total
GRAND TOTAL
Signature
Printed Name