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Home My WebLink AboutResolution_BPW_01-05-22-14_Collective Publishing, LLC; ($25,880.00); Advertising in Carmel Monthly Magazine; Nancy Heck, Director of the Department of Community RelationsRESOLUTION NO. BPW 01-05-22-14 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING AGREEMENT BETWEEN CITY AND VENDOR WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana (“City”), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City’smayor may enter into contracts on behalf ofthe City; and WHEREAS, pursuant to his authority under Indiana law, the City’smayor, the Honorable James C. Brainard, has caused to be signed the Agreement attached hereto as Exhibit A (the “Contract”); and WHEREAS, Mayor Brainard now wishes to present the contract to the City’sBoard of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk’sOffice, and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public for review. SO RESOLVED this day of , 2022. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Date: Mary Ann Burke, Member Date: Lori S. Watson, Member Date: ATTEST: Sue Wolfgang, Clerk Date: S:\\EBass\\MyDocuments\\BPW-Resolutions\\2022\\Acknowledge Agreement Collective Publishing, LLC.docx12/27/202112:15PM DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 1/6/2022 1/6/2022 1/6/2022 5th January *Not Present* CzTfshfzHsfdivlijobu23;11qn-Efd38-3132 DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 ADVERTISING AGREEMENT ADVERTISER City of Carmel Nancy Heck One Civic Square Carmel 46032 COLLECTIVE PUBLISHING, LLC PO BOX 6326 Fishers, IN 46038 317-501-0418 www.Collectivepub.com Date: 12-03-2021 Account Executive Neil Lucas 317) 460-0803 neil@collectivepub.com Publication Issue Ad Size Frequency Rate Card Price Cash Net Carmel Carmel January 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel January 2022 Special Section - 4 Pages Upgrade From: Special Section - 4 Pages 3x $3,500.00 $3,500.00 Carmel Carmel February 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel March 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel April 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel April 2022 Special Section - 4 Pages Upgrade From: Special Section - 4 Pages 3x $3,500.00 $3,500.00 Carmel Carmel May 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel June 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel July 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel July 2022 Special Section - 4 Pages Upgrade From: Special Section - 4 Pages 3x $3,500.00 $3,500.00 Carmel Carmel August 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel September 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel October 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel October 2022 Special Section - 4 Pages Upgrade From: Special Section - 4 Pages 3x $3,500.00 $3,500.00 Carmel Carmel November 2022 Full Page 12x $1,200.00 $990.00 Carmel Carmel December 2022 Full Page 12x $1,200.00 $990.00 Order Notes: Quarterly 4-page insert — City of Carmel to produce all the content Exhibit A DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 Total Cash Due: 25,880.00 Barter Due: 0.00 Representative Neil Lucas Date 12-03-2021 Customer Signature Nancy Heck Date Advertising Terms & Conditions Client responsibility: All ads will be deemed acceptable as submitted unless Publisher receives written notice of required changes. All advertisements are accepted and published as represented by the advertiser or agency, who are authorized to grant the right to publish the entire contents including art and photos. Advertiser hereby indemnifies Publisher against any claims relating to unauthorized use of content or art. All materials supplied by the advertiser or agency must meet the requirements for printing as described in our Advertising Specification sheet. Advertising materials must be provided by the advertiser by the deadline dates posted online to ensure enough time for proofing and ad approval. Terms: Invoices are net 15 days. First-time advertisers must make payment for the first ad at the time of contract signing. All ads must be paid for within 15 days of invoice date. The Advertiser is responsible for the full amount of this contract and legal fees accrued by the Publisher. This agreement shall continue on a month-to-month basis beyond the stated term unless Advertiser provides written notice to Publisher by the 15th month prior to the scheduled publication date. Any and all ads created by Collective Publishing LLC remain the property of Collective Publishing unless a one-time ad creation fee of 399 is paid to Collective Publishing. The ad creation fee is in addition to monthly charges for running the ad. Advertiser shall not use any ad for which the ad creation fee is not paid in any way, including in other publications. Copy responsibility: Advertisers are solely responsible for the content of their advertisements placed and printed. Publisher accepts no responsibility for typographical errors. Thank you for your business! DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4 12/13/2021 COLLECTIVE PUBLISHING, LLC FISHERS, IN 46038 - 106018 PO BOX 6326 City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION ADVERTISING IN CARMEL MONTHLY MAGAZINE COMMUNITY RELATIONS 1 CIVIC SQ Carmel, IN 46032- 371632 UNITPRICEDESCRIPTIONUNITOFMEASUREQUANTITY Page 1 of 1 61963 1203Department:101Fund:General Fund 43-465.00Account: ADVERTISING IN CARMEL MONTHLYMAGAZINE1 $11,880.00 $11,880.00Each 11,880.00SubTotal 43-593.00Account: ADVERTISING IN CARMEL MONTHLYMAGAZINE1 $14,000.00 $14,000.00Each 14,000.00SubTotal 25,880.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS SHIP PREPAID. C.O.D. SHIPMENT CANNOT BE ACCEPTED. PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 1945 PAYMENT A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 106018 ORDERED BY TITLE CONTROLLER COMMUNITY RELATIONS 1 Civic Square Carmel, IN 46032- Nancy Heck James Crider Director Director of Administration DocuSign Envelope ID: D379C9F9-2EE2-4335-A2F0-0AE1DED7B9D4