HomeMy WebLinkAboutBPW-10-11-82MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
OCTOBER 11, 1982
The meeting of the Board of Works was called to order by Mayor
Reiman at 5:00 P.M. on October 11, 1982. Board members Fred Swift
and Billy Walker were present. City Attorney, Dave Coots and Clerk-
Treasurer, Dottie Hancock were also present.
Mayor Reiman made a motion to approve the minutes of August 30,
September 20 and September 27, 1982. Motion seconded by Mr. Swift
and passed unanimously.
Old Business
Award of Bids - Mr. Dougherty explained that the Domtar bid had
erroneously stated de-icing salt but the specification sheet
accompanying the bid stated softening salt. Domtar was the low bid
and was recommended by Mr. Dougherty presuming there was no legal
problem with the error. Mr. Coots stated he felt the bid was
legally acceptable. Mr. Walker made a motion to award the salt bid
to Domtar. Motion was seconded by Mr. Swift and passed unanimously.
Mr. Dougherty stated that the low chemical bid was submitted by
Ulrich Chemical and that he would recommend acceptance of that bid.
Mr. Walker made a motion to accept the bid of Ulrich Chemical.
Motion seconded by Mr. Swift and passed unanimously.
Mr. Dougherty stated Sidener Supply was the only bidder for meters
and that their bid was slightly below 1982 prices. Mr. Swift made a
motion to accept the bid of Sidener Supply for meters. Motion
seconded by Mr. Walker and passed unanimously.
New Business
Verification of Availability for Post Office - The Board was in receipt of
a letter from Sebree, Craig & McKneight engineers for the new Carmel Post
Office requesting verification of the sewer and water availability for the
post office. Mr. Walker made a motion to allow the availability of 6.75
EDUs or a maximum flow of 2025 gallons per day each for water and sewer
pursuant to a letter from Tom Welch. Motion seconded by Mr. Swift and
passed unanimously.
Evans Construction Contract-Change Order - Mr. Silvey explained that this
change order was for time only. Evans Construction had requested an
extension of time for 43 days. Following discussion, Mr. Swift made a
motion to approve change order #2 with Evans Construction extending the
time for an additional 43 days or until November 30, 1982. Motion seconded
by Mr. Walker and passed unanimously.
Sewer Rehabilitation Project - Mr. Silvey stated that Tousley-Bixler had
run into storm sewers and had to relay portions of the storm sewer in
order to lay the sanitary sewer. There would be a change order in the
future but the City also has some credits due, so the cost will be minimal
10/11/82
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if there is any at all. Mr. Silvey stated there was a possibility that all
the work would be completed by the first week in November.
Transfer of 1974 Construction Funds - The Clerk-Treasurer brought a claim
for transfer of monies remaining in the 1974 Construction fund into the
bond and interest fund. She explained that the State Board of Accounts per
their audit recommended the transfer of these funds pursuant to the bond
ordinance. Mrs. Hancock stated that the money had not been transferred
because the EPA had sent a letter stating that there were some
expenditures during the 1974 construction which were not grant eligible
and had requested documentation. The claim from EPA had not yet been
settled and once the money was transferred to bond and interest,
any money due EPA would have to be paid from sewer operating or
depreciation. The amount in the fund is $27,433.27 and the claim is for
approximately $24,000. Following discussion, Mr. Walker made a motion that
until all aspects of the possible debt to EPA were settled the money in
the amount of the claim be retained in the 1974 Construction fund and the
remaining monies be transferred to the sewer bond and interest fund.
Motion seconded by Mr. Swift and passed unanimously.
There being no further business to come before the meeting, the same was
duly adjourned at 5:35 P.M.
APPROVED:
JANE A REIMAN, MAYOR
ATTEST:
DOROTHY J HANCOCK, CLERK-TREASURER