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HomeMy WebLinkAboutBPW-10-11-82MINUTES OF THE BOARD OF PUBLIC WORKS MEETING OCTOBER 11, 1982 The meeting of the Board of Works was called to order by Mayor Reiman at 5:00 P.M. on October 11, 1982. Board members Fred Swift and Billy Walker were present. City Attorney, Dave Coots and Clerk- Treasurer, Dottie Hancock were also present. Mayor Reiman made a motion to approve the minutes of August 30, September 20 and September 27, 1982. Motion seconded by Mr. Swift and passed unanimously. Old Business Award of Bids - Mr. Dougherty explained that the Domtar bid had erroneously stated de-icing salt but the specification sheet accompanying the bid stated softening salt. Domtar was the low bid and was recommended by Mr. Dougherty presuming there was no legal problem with the error. Mr. Coots stated he felt the bid was legally acceptable. Mr. Walker made a motion to award the salt bid to Domtar. Motion was seconded by Mr. Swift and passed unanimously. Mr. Dougherty stated that the low chemical bid was submitted by Ulrich Chemical and that he would recommend acceptance of that bid. Mr. Walker made a motion to accept the bid of Ulrich Chemical. Motion seconded by Mr. Swift and passed unanimously. Mr. Dougherty stated Sidener Supply was the only bidder for meters and that their bid was slightly below 1982 prices. Mr. Swift made a motion to accept the bid of Sidener Supply for meters. Motion seconded by Mr. Walker and passed unanimously. New Business Verification of Availability for Post Office - The Board was in receipt of a letter from Sebree, Craig & McKneight engineers for the new Carmel Post Office requesting verification of the sewer and water availability for the post office. Mr. Walker made a motion to allow the availability of 6.75 EDUs or a maximum flow of 2025 gallons per day each for water and sewer pursuant to a letter from Tom Welch. Motion seconded by Mr. Swift and passed unanimously. Evans Construction Contract-Change Order - Mr. Silvey explained that this change order was for time only. Evans Construction had requested an extension of time for 43 days. Following discussion, Mr. Swift made a motion to approve change order #2 with Evans Construction extending the time for an additional 43 days or until November 30, 1982. Motion seconded by Mr. Walker and passed unanimously. Sewer Rehabilitation Project - Mr. Silvey stated that Tousley-Bixler had run into storm sewers and had to relay portions of the storm sewer in order to lay the sanitary sewer. There would be a change order in the future but the City also has some credits due, so the cost will be minimal 10/11/82 Page 2 if there is any at all. Mr. Silvey stated there was a possibility that all the work would be completed by the first week in November. Transfer of 1974 Construction Funds - The Clerk-Treasurer brought a claim for transfer of monies remaining in the 1974 Construction fund into the bond and interest fund. She explained that the State Board of Accounts per their audit recommended the transfer of these funds pursuant to the bond ordinance. Mrs. Hancock stated that the money had not been transferred because the EPA had sent a letter stating that there were some expenditures during the 1974 construction which were not grant eligible and had requested documentation. The claim from EPA had not yet been settled and once the money was transferred to bond and interest, any money due EPA would have to be paid from sewer operating or depreciation. The amount in the fund is $27,433.27 and the claim is for approximately $24,000. Following discussion, Mr. Walker made a motion that until all aspects of the possible debt to EPA were settled the money in the amount of the claim be retained in the 1974 Construction fund and the remaining monies be transferred to the sewer bond and interest fund. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:35 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER