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HomeMy WebLinkAboutBPW-10-25-82MINUTES OF THE BOARD OF PUBLIC WORKS MEETING OCTOBER 25, 1982 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. Board members Billy Walker and Fred Swift were present, as was City Attorney, Dave Coots and Dottie Hancock, Clerk-Treasurer. Mr. Swift made a motion to approve the minutes of the meetings of October 7 and October 11 and the memorandum of Executive Session of October 11. Motion seconded by Mr. Walker and passed unanimously. Old Business Wastewater -Treatment Plant Project Hearing - The Board was in receipt of a request from Memeco to come before the Board to discuss the award of equipment bid by E.H. Hughes to whom the contract for expansion of the south sewer plant. Mr. Silvey from HNTB and Attorney Coots stated that the Board awarded bids to the prime bidder only. Mr. Clarke stated they were low bidders and felt that since E.H. Hughes bid was based on figures provided for equipment by Memeco, that Memeco should be awarded the equipment contract. Following discussion, Mayor Reiman stated the Board would get more information from HNTB and E.H. Hughes and would discuss the matter further at the next Board meeting. Change Order #3 for Evans Construction - Mr. Silvey from HNTB reviewed the proposed change order for Evans Construction on the Equalization Basin at the North Plant. The change order called for an increase of $4386.06 and deduction of $3,018.00 with a net increase of $1,368.06. Mr. Swift made a motion to approve Change Order #3 on Evans Construction, Job #6434-43-01 with a net increase of $1,368.06. Motion seconded by Mr. Walker and passed unanimously. Change order #l for Tousley-Bixler - Mr. Silvey from HNTB reviewed the proposed change order for Tousley-Bixler on the Sewer Rehabilitation Project. The change order called for an increase of $10,249 and a deduction of $18,445 for a net deduction of $8,196.00. The change order also proposed an extension of time on completion date from October 31, 1982, to November 10, 1982. Mr. Walker made a motion to approve Change Order #1 on Tousley-Bixler, Job#6369-41-01 with a net deduction of $8196.00 and extend the completion date from October 31, 1982, to November 10, 1982. Motion seconded by Mr. Swift and passed unanimously. New Business 146th Street to Mt. Carmel Church - County Street Superintendent, Charles Whitsitt, came before the Board to request the City to help pay for a portion of widening and resurfacing 146th Street from Gray Road to Mt. Carmel Church. Mr. Whitsitt stated it was merely a guess but that the approximate cost to the City would be $30,000 to $40,000. Mr. Swift mentioned that although there was an 10/25/82 Page 2 annexation out that road that it was not a City road and the agreement was that the City would not accept the road for maintenance until the County had improved it. Discussion ensued and Mr. Walker requested that Mr. Whitsitt come back to the Board after the County had acquired the proper easements and had a better idea of what funds the County would want from the City. Sidewalk Design Estimates - The Board was in receipt of two estimates for study of a walkway on Main Street between Harrowgate Drive and Gray Road. The estimates were inconsistent and Mayor Reiman made a motion to table this item until the Board received further information. Motion seconded by Mr. Walker and passed unanimously. Water & Sewer Availability for Shell Station on Southwest Corner of Rangeline Road and Carmel Drive - The Board was in receipt of a request from Shell and recommendation from Tom Welch for approval of water and sewer availability for a service station on the Southwest corner of Rangeline Road and Carmel Drive. Mayor Reiman made a motion to accept the recommendation of City Engineer, Tom Welch, and approve water and sewer availability in the amount of 2.1 EDUs or a maximum daily flow of 630 gallons per day, for each. Motion seconded by Mr. Walker and passed unanimously. Bid Opening for Storage Barn - The following bids for a storage barn at the south sewer plant were opened: Blitz Builders Labor & Materials $16,361 Huntingburg, IN Materials only 11,280 Fredericks General Contr. Labor & Materials 11,450 Markleville, IN Materials only 9,300 Morton Builders Labor & Materials 15,000 Rushville, IN Materials only 12,000 $1~950 options F.C.I. Builders Labor & Materials 13,903 Upland, IN Materials only 13,307 Cardinal Builders Labor & Materials 16,758 Noblesville, IN Materials only 9,195.20 Mr. Walker made a motion to refer bids to Mr. Dougherty for review and recommendation to the Board at a special meeting on Thursday, October 28, 1982. Motion seconded by Mr. Swift and passed unanimously. Recommendation for Special Appropriation to Council - Mr. Walker made a motion to send requests for additional appropriations in the amount of $20,000 for a police firing range and $50,000 for a dump 10/25/82 Page 3 truck with snow blade for the Street Department with a recommendation from the Board that they be approved. Motion seconded by Mr. Swift and passed unanimously. Parade Request - Mayor Reiman stated she was in receipt of a request from Team Carmel Soccer to hold a parade on Main Street on Friday October 29, from the High School to the American Legion field in celebration of the State finals for soccer. Mr. Walker made a motion to grant approval for the request. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:35 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER