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HomeMy WebLinkAboutBPW-07-26-82MINUTES OF THE BOARD OF PUBLIC WORKS JULY 26, 1982 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on July 26, 1982. Board members present were Fred Swift, Billy Walker, Mayor Reiman and City Attorney, Dave Coots. Cynthia Graf was present representing the Clerk-Treasurer. Mayor Reiman made a motion to approve the minutes of May 19, June 14, June 18, July 7 and July 12. Motion seconded by Mr. Swift and passed unanimously. NEW BUSINESS Mayor Reiman stated that the appointment for the new Fire Chief, Stephen A. Couts, has been announced and that a motion is not necessary, that it is only for the record, and becomes effective July 27, 1982. Permission to Fill Vacancy in Fire Department - Fire Chief Steve Couts stated that the department was one man short of forty-two (42) which is full strength for the department. He would like to fill the vacancy at the fireman's rank. He said that the department would like to move a Fireman to Lieutenant, a Lieutenant to Captain, and a Captain to Assistant Chief, through a series of internal promotions. Mayor Reiman stated that if the department plans to move men up to the rank of Assistant Chief, Captain, and Lieutenant, an executive session is needed first. Fred Swift made a motion to fill the vacancy of fireman. Mayor Reiman seconded the motion, passed unanimously. Billy Walker asked questions about the chain of command in the Fire Department. He feels that being short an officer would not make him feel insecure, that "to promote just to promote" is to be avoided. Total structure of the department will be looked into by BPW members with the Chief to supply an outline of the officers' duties. Approval of Dispatcher for Department - Chief Couts said this position was vacated by someone moving up to the regular fire force and that permission to re-hire was previously given by the Board of Public Works. The Chief presented the name of Stephen Symser. Mayor Reiman made a motion to approve the hiring of Symser as dispatcher, passed unanimously. Promotion Within Police Department - Billy Walker asked if the person recommended by Chief Jerry Lowe had been interviewed. The Chief said all Sergeants had been interviewed, along with investigators, and that he requests that Robert Smith be moved up to Lieutenant as he feels Smith is well qualified. Billy Walker made the motion to promote Robert Smith to Lieutenant, seconded by Fred Swift. Motion passed unanimously. Fred Swift questioned Chief Lowe about the position left by Smith in the Police Department. The Chief stated that there are two openings at 07/26/82 Page 2 present and those in the ranks will be interviewed. Mayor Reiman stated that the Board will be meeting in executive session to discuss the promotions with Chief's Lowe and Couts. Permission to Hire and Fill Two Vacancies in the Utilities Department - Jim Dougherty stated the two (2) vacancies occurred in the past week in the South Treatment Plant. One position is for servicing Lift Stations and types of waste coming into the system. The other position is for maintenance and standby lab technician. Billy Walker moved to post inquiries and to fill the two positions. Mayor Reiman seconded the motion. Passed unanimously. Water Tanker Sales Policy - Jim Dougherty feels that the service charge should be used, the same as a sewer charge. Billy Walker felt that this is fair. Mayor Reiman added to the motion that the charge is to be effective July 27, 1982 at 8:00 A.M. Mayor Reiman made the motion and it passed unanimously. Dave Coots discussed fee statements with the Mayor. They (customers) must now sign a receipt when water is received. See Insert #1. Availability for Carolina Commons - Don Silvey explained the sewer and water availability for sixty-eight residential lots. It is 20,400 gallons per day each . Mayor Reiman moves for approval for the proposed Carolina Commons. 68 EDU's and/or 20,400 gallons per day for sewer and 68 EDU's and/or 20,400 gallons per day for water. See insert #2. Passed unanimously. Eagle Valley Request - Mayor Reiman opened the discussion with Eagle Valley Construction Corp. on their request for adjustment to their contract with a statement that the Board wished to hear their presentation, but that no formal actions would take place at this meeting. Eagle Valley Construction Corp. and their subcontractor, Mole Construction, for tunnel construction on the North-South Interceptor, were represented by Mr. Charles Fitzgerald, Robert Andrews, Larry Relyea and Ray Hoge. Mr. Andrews of the law firm Andrews &Ryan, representing Mole Construction, was the appointed speaker. Mr. Andrews opened his presentation referencing his letter to the Board, which was received in the afternoon prior to the meeting. Mr. Andrews summarized that the reason for the appearance before the Board was to request an adjustment to their contract to increase the cost under a clause commonly referred to as "differing site conditions". He explained that this clause is included in EPA funded projects to reduce costs by reducing the risks to contractors due to unknowns. He further stated that while the contract documents included a disclaimer provision placing responsibility on the contractor to familiarize himself with the site conditions, in his opinion, the differing site condition clause takes precedence and that Mole Construction had a 07/26/82 Page 3 valid claim, due to conditions encountered which they had not anticipated at the time of bidding. Mr. Andrews explained that at the time of bidding, they interpreted the groundwater identified in the contract documents to be above clay and not effecting their work. Based upon soils information in the contract documents and that their subcontractor, Kelly, dewatering had developed, Mr. Andrews indicated that they had not anticipated the dewatering or constantly changing soils materials encountered. Mr. Hoge presented two drawings showing the soils profile anticipated at the time of bidding and that they had encountered to show the difference. Mr. Hoge acknowledged that to date they had not found any information provided at the time of bidding to have been incorrect. Mr. Relyea asked permission to work three shifts to expedite completion. At the present they estimate 183 shifts to complete the project. The current estimated cost over-run was reported estimated at $469,000 per Mr. Hoge and changing as work progresses. Assumptions at bidding, alternative methods of preparing change order and timing of completion were discussed with the Board and the matter taken under advertising. Mayor Reiman assured the gentlemen that the City will respond as soon as possible. There being no further business to come before the meeting, the same was adjourned at 6:20 PM. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER