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HomeMy WebLinkAboutBPW-06-28-82MINUTES OF THE BoARD OF PUBLIC WORKS JUNE 28, 1982 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on June 28, 1982. Board members present were Billy Walker, Fred Swift. Also present was City Attorney, Dave Coots and Clerk-Treasurer, Dorothy J. Hancock. Private Sprinkling Systems - The Board was in receipt of two memos from utilities manager, Jim Dougherty, regarding the private sprinkler systems. Discussion ensued. Following discussion, Mr. Walker made a motion to disallow any special meters or rates for Carmel water customers with private sprinkling service. Mayor Reiman added to the motion that if any private owners wished a further hearing, they could take it to the Council. Motion seconded by Mayor Reiman and passed 2-0-1. Mr. Swift abstaining. Emerson Lift Station - Mr. Don Silvey from HNTB presented the Board with a contract for engineering services and preparing bidding documents for replacing Emerson Road sewage pumping station. Mr. Silvey explained that the fee would not exceed $3000 and would probably be less since the plan was to use equipment from pumping stations which would be unnecessary when the north- south interceptor was completed. Following discussion, Mayor Reiman made a motion to accept the contract with HNTB not to cxceed $3000 to cover the services set out in HNTB letter of June 28, 1982 (Copy attached) with the project to be coordinated with the north-south interceptor work so as to utilize eguipment. Motion seconded by Mayor Reiman and passed unanimously. NEW BUSINESS Amendment to HNTB Facilities Plan Agreement - Mr. Silvey of HNTB explained to the Board that HNTB found it necessary to ask for an increase of $9500 for their work on an amendment to the Segmented Version of 1980 Hamilton County Regional Waste water Facility Plan. The amendment had been forced due to changes made during the past two years. Mayor Reiman inquired as to whether this was EPA grant eligible. Mr. Silvey stated he would apply for an amendment to the EPA grant to include this amount and that if EPA approved the 75%, the State would probably approve their 10%. Mayor Reiman made a motion that contingent upon EPA Region 5 agreeing to pay 75% of the additional $9500 and the state aqreeing to pay 10%, the City pay the other 15% of the amendment to the agreement with HNTB dated February 19, 1980. Motion seconded by Mr. Swift and passed unanimously. Mr. Silvey stated he would set out in a letter to the Mayor that the additional work would not be done until all contingent approvals were made. Transfer and Request for Replacement of Fire Personnel - The Board was in receipt of a letter from Acting Fire Chief Steve Couts requesting permission to transfer Tim Conner from 06/28/82 Page 2 dispatcher to probationary fireman and to hire a replacement for dispatcher. Mr. Swift made a motion to allow the transfer of Tim Conner to replace Kenneth Slater. Motion seconded by Mr. Walker and passed unanimously. Mr. Walker made a motion to allow the hiring of a replacement dispatcher created by the transfer of Tim Conner. Motion seconded by Mr. Swift and passed unanimously. Fringe Benefits for Chief Swails Beneficiaries - The Board was in receipt of a letter from Acting Fire Chief, Steve Couts stating Chief Swails had not taken a vacation in 26 years and requesting that benefits be paid to Mrs. Swails. Following discussion, and upon examining the City Code, Mayor Reiman made a motion that considering the facts that Chief Swails had served the city as fire chief for 26 years and had not taken a vacation, and pursuant to Section 2.12(C) of the City Code, the Board grant an additional 21 days of vacation plus those provided for by ordinances. Motion seconded by Mr. Walker and passed unanimously. Street Closinq for VFW Dance - The Board was in receipt of a request from the VfW to close the street on July 5 for their annual dance. Mr. Swift made a motion to close 1st Avenue NW between Main Street and 1st Avenue NW on July 5 for the VFW dance. Motion seconded by Mr. Walker and passed unanimously. Final Plat on Emily Way - The Board was in receipt of the final plat for Emily Way and administrative assistant, Dottie Smith, stated the Director of Community Development had assured her it was in proper order for signature. Mr. Walker made a motion to approve the final plat of Emily Way. Motion seconded by Mr. Swift and passed unanimously. Request for Permission to fill vacancy in Police Department - The Board was in receipt of a request from Chief Lowe to fill vacancy created by the retirement of Jim Beard. Mr. Swift made a motion to grant said request. Motion seconded by Mr. Walker and passed unanimously. There being no further business to come before the meeting, the same was adjourned at 5:45 P.M. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER