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HomeMy WebLinkAboutBPW-03-22-82MINUTES OF THE BOARD OF PUBLIC WORKS MARCH 22, 1982 The meeting of Board of Public Works was called to order by Mayor Reiman at 4:30, on March 22, 1982. Board members present were Fred Swift, Billy Walker, Mayor Reiman and City Attorney, Dave Coots and Clerk- Treasurer, Dottie Hancock. Mayor Reiman made a motion to amend the minutes of March 8 to read that the item of Taxi Service to be brought to the City Council meeting on April 5, 1982 and to change the word "City" to "Clay" on line two, paragraph two, page two. Mayor Reiman then made a motion to approve the minutes as amended. Motion seconded by Mr. Swift and passed unanimously. OLD BUSINESS Recommendation for Acceptance of Bids on Water Plant Four modifications- Mr. Don Silvey of HNTB presented the Board the acceptance of the bid of Triad Associates, Inc. for Division 1 and Bob Walridge Construction for Division II. Both are low bidders. Mr. Swift made a mofion to award the contract for Division I of Gray Road Plant to Triad Associates Inc. in the amount of $583,000. Motion seconded by Mayor Reiman and passed unanimously. Mr. Walker made a motion to award the contract for Division II of Gray Road Plant to Bob Walbridge Construction in the amount of $12,321.00. Motion seconded by Mr. Swift and passed unanimously. Bid for Farm Land Rental at Gray Road Water Plant - The Board was in receipt of one bid for the farming of the 17 acres available at Gray Road Water Plant. Paul D. Hensel submitted a bid of $60.00 per acre with a 50% payable April 1, 1982 and the remaining 50% payable December 1, 1982. Mr. Hensel submitted the bid in the name of John Hensel and Sons Farms. Mr. Walker made a motion to award the bid for the farming of said land to John Hensel and Sons Farms. Motion seconded by Mayor Reiman and passed unanimously. Rebid For Sewer Plant Expansion - Mr. Silvey from HNTB stated that the EPA had released the City of Carmel from the protest by Hughes Construction. Mr. Silvey stated that he would recommend going out for rebids on the project with bids being opened on May 10, 1982. Mr. Walker made a motion to advertise for rebids on the sewer plant expansion for May 10, 1982. Motion seconded by Mayor Reiman and passed unanimously. Availability For Meridian Corporate Center - Mr. Al Oak from Paul I. Cripe, Inc. appeared before the Board and submitted a letter requesting a determination as to the City's ability to serve the area with water, and with a detailed map of the proposed hook-on plan as requested by the Board. (Letter attached and made a part of the record). The, Board acknowledged the required CPD for the 03/22/82 Page 2 project and directed Mr. Oak to return to the Board 4-6 months prior to the date water service would be needed and the Board would make a determination at that time. Mr. Oak stated the Clay Regional Waste District had released the area for "temporary" service to City of Carmel. Mr. Oak was asked by the Board to contact Mr. Rasmussen regarding the annexation of Mr. Rasmussen's property as it would have an island if Meridian Corporate Center's property were annexed and Mr. Rasmussen was not. The Board asked Mr. Oak to work with Mr. Silvey to determine a maximum gallonage flowing into the North -South Interceptor. Mr. Walker stated he would like some information regarding flow, rate and legal ramifications as to public or private ownership of sewer lines connecting to the North-South interceptor. NEW BUSINESS Availability St. Mark's Church - Rev. Joe Trueblood appeared before the Board to request an adjustment of EDUs computed for the St. Mark's Church for determining the availability and connection charges. The church had worked under the old ordinance when determining costs and now finds that with the new ordinance the sewer fees were increased 36 times and the water fees were increased 25 times. Rev. Trueblood had figures from the Carmel Lutheran Church which showed it had been reviewed after a year's actual usage and had money refunded pursuant to the old ordinance. The new ordinance provides for no review. Attorney Coots stated that the Board did not have the authority to vary from the ordinance, the ordinance being a Council action. Mr. Walker stated the concept of the ordinance was good, but suggested Mr. Dougherty review usage for all churches to help determine if the rate is excessive. The Mayor stated that if it was done for churches, all the others such as apartments, beauty shope, etc., could ask the same consideration and where could the city stop. Mr. Swift said that he was not sure he wished to open the ordinance up for recalculations. Mr. Ted Johnson discussed the possibility of a resolution of change to be presented to the Council to allow review on an individual basis. Attorney Coots stated that he had reviewed the bond and that the church could pay the fee or post bond which could be forfeited if the city did not get its fees. Mayor Re;man made a motion that availability for 4.04 EDUs could be approved for St. Mark's Church for both sewer and water. Motion was seconded by Mr. Swift and passed unanimously. Mr. Johnson questioned the use of acreage to determine availability charges for the church when only 35 percent of the 7.4 acres can be developed. Rev. Trueblood stated the church would post bond for the entire amount under the new ordinance so construction could begin on the church. Rev. Trueblood stated the church reserved all remedies under the law. 03/22/82 Page 3 Permission Request for Temporary Intern in Dept. of Community Development- The Board was in receipt of a request from Charles Kiphart, Director of the Dept. of Community Development, to have a summer intern to do drafting work on maps which need to be updated. He has money in his budget for this temporary help. Mr. Swift made a motion to approve the hiring of a summer intern for the Dept. of Community Development. Motion seconded by Mayor Reiman and passed unanimously. Request for work to be done on Elevated Water Tower - The Board was in receipt of a request from Utility Manager, Jim Dougherty, to have HNTB prepare bidding documents and supervise during the painting of the elevated water storage tank. Mr. Swift made a motion to authorize the hiring of HNTB to prepare bidding specifications and supervise the painting of the elevated water storage tank. Motion seconded by Mayor Reiman and passed unanimously. Bond Releases - City Engineer Tom Welch recommended the release of performance bonds for Cool Creek North, Section 15, Section 9 and Section 11 for monuments and markers. Mr. Swift made a motion to release said bonds. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was adjourned at 7:00pm. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER