HomeMy WebLinkAboutBPW-11-16-83MINUTES OF THE
BOARD OF PUBLIC WORKS MEETING
NOVEMBER 16, 1983
The meeting of the Board of Public Works was called to order by
Mayor Reiman at 4:30 P.M. on November 16, 1983. Board member Fred
Swift, City Attorney Lee Lonzo and Clerk-Treasurer Dottie Hancock
were in attendance.
Claims
Mr. Swift made a motion to approve computer listed claims on pages
1 through 110 dated November 15, 1983, in the total amount of
$737,357.23. Motion seconded by Mayor Reiman and passed
unanimously.
Mayor Reiman made a motion to approve handwritten claims dated
October 13 through November 9, 1983 in the total amount of
$1,104,254.14. Motion seconded by Mr. Swift and passed unanimously.
New Business
Final Facilities Plan Amendment - Mr. Don Silvey from HNTB appeared
before the Board and explained the amendment to the facilities plan
before them. Mr. Silvey stated that now that the Westfield and Clay
Regional Waste Facilities Plans are approved, this final amend ment
would provide for necessary plans for Carmel, Hamilton Western
Utilities, Westfield and the Clay Regional Waste District. Mr.
Swift made a motion to adopt the "Amendment to the Segmented
Version of 1980 Southern Hamilton County Regional Wastewater
Facilities Plan" thereby making this amendment a part of that plan.
Motion seconded by Mayor Reiman and passed unanimously.
Mr. Walker arrived at this time.
E.H. Hughes Company Change Order - Mr. Silvey of HNTB presented
change order #4 to the Board with his recommendation that same be
approved in a net change of an additional cost of $40,765.00. Mr.
Silvey stated that he felt this would be accepted by the EPA for
contribution costs but could not guarantee same. Mr. Silvey also
explained that there were funds within the construction costs to
pay for these changes in the event the EPA did not participate.
Following discussion, Mr. Walker made a motion to approve
E.H.Hughes Co.,Inc. Change Order No.4 on Job No. 6845-43-01,
Wastewater Treatment Plant Improvements in the net change of an
additional cost of $40,765.00. Motion seconded by Mr. Swift and
passed unanimously.
Triad Associates, Inc. Change Order - Mr. Silvey of HNTB presented
change order #l to the Board and explained that these changes were
for the most part items which would enhance the water distribution
system and were being proposed to be done at no cost to the city
since Triad had not completed their original contract on time and
would be in lieu of the City taking steps to penalize the company
11/16/83
Page 2
for late completion. Mr. Silvey explained that the only cost would
be for the installation of two new fluoride pumps and one new motor
on an existing fluoride pump with necessary wiring and interlocks
to high service pumps which would be an additional cost of
$1980.00. Mr. Swift made a motion to approve Change Order No.l for
Triad Associates, Inc., Job No. 6927,8D, Section I - Gray Road
Water Treatment Plant in the total bet change of an additional
$1980.00. Motion seconded by Mr. Walker and passed unanimously.
Indianapolis Water Company Hydrant Agreement for Blue Creek Woods -
The Board was in receipt of an agreement from Indianapolis Water
Company to establish fire hydrants in Blue Creek Woods subdivision.
The agreement states that the City will pay the regular monthly
rate commencing when structures are erected within 250 feet of a
hydrant in the development. An accompanying letter states that the
monthly rental rate is $11 per hydrant. Following discussion by the
Board regarding what the City is currently paying and if there is a
set time that the $11 rate is effective, Mr. Walker made a motion
to table action on this agreement until the Board has more
information regarding rates. Motion seconded by Mr. Swift and
passed unanimously.
Final Plat - Foster Grove , Section 3 - The Board was in receipt of
a final plat on Foster Grove, Section 3. The final plat was not
signed by Mr. Merrill, President of the Plan Commission or Mrs.
McCart, the Secretary of the Plan Commission. Following discussion,
in order not to delay construction starts for seven weeks, Mr.
Swift made a motion to approve the final plat of Foster Grove,
Section 3 contingent upon the proper signatures of the Plan
Commission and the understanding that the plat was not approved
until all signatures were obtained. Motion seconded by Mayor Reiman
and passed unanimously.
Final Plat - Eden Village - Mr. Kiphart stated that this was an
amended final plat with the lot lined included. The Board had
approved a final plat earlier without the lot lines. Mayor Reiman
made a motion to approve the final plat as amended for Eden
Village. Motion seconded by Mr. Walker and passed unanimously.
Final Plat - Wilson Terrace - The Board was in receipt of a final
plat on Wilson Terrace which had all signatures and approval of the
Plan Commission. Mr. Walker made a motion to approve the final plat
for Wilson Terrace. Motion seconded by Mr. Swift and passed
unanimously.
Request for Permission to Fill Vacancies in the Department of
Community Development - The Board was in receipt of a request from
Mr. Kiphart, Director of the Department of Community Development,
to fill a vacancy of a full-time employee who had resigned. Mr.
Kiphart's request included a request to fill the position with an
employee now working part-time and then permission to fill the
11/16/83
Page 3
part-time vacancy created. Mr. Walker made a motion to approve
filling the full-time position vacated by moving the part-time
employee, Patricia Hollingsworth into that position and then
filling the vacancy created for a part-time employee. Mrs.
Hollingsworth's move to full-time to be effective Nov. 15, Motion
seconded by Mayor Reiman and passed unanimously.
Clay Correspondence - The Board was in receipt of a letter
(attached) from Thomas A. Biggs, from Butler, Fairman and Seufert,
Inc., engineers for Clay Township Regional Waste District Mr.
Biggs' letter referred to perhaps subletting the operation and
maintenance of the Clay Township Regional Waste district system to
the Carmel Wastewater Utility. Mayor Reiman made a motion to
decline the proposal to sublet the Clay Twp. Regional Waste
District system to the Carmel Utility and to direct the Mayor to
send a letter to Mr. Biggs stating such. Motion seconded by Mr.
Swift and passed unanimously.
There being no further business to come before the meeting, the
same was duly adjourned at 5:43 P.M.
APPROVED:
Jane A Reiman, Mayor
ATTEST:
Dorothy J Hancock, Clerk-Treasurer