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HomeMy WebLinkAboutBPW-11-16-83MINUTES OF THE BOARD OF PUBLIC WORKS MEETING NOVEMBER 16, 1983 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on November 16, 1983. Board member Fred Swift, City Attorney Lee Lonzo and Clerk-Treasurer Dottie Hancock were in attendance. Claims Mr. Swift made a motion to approve computer listed claims on pages 1 through 110 dated November 15, 1983, in the total amount of $737,357.23. Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman made a motion to approve handwritten claims dated October 13 through November 9, 1983 in the total amount of $1,104,254.14. Motion seconded by Mr. Swift and passed unanimously. New Business Final Facilities Plan Amendment - Mr. Don Silvey from HNTB appeared before the Board and explained the amendment to the facilities plan before them. Mr. Silvey stated that now that the Westfield and Clay Regional Waste Facilities Plans are approved, this final amend ment would provide for necessary plans for Carmel, Hamilton Western Utilities, Westfield and the Clay Regional Waste District. Mr. Swift made a motion to adopt the "Amendment to the Segmented Version of 1980 Southern Hamilton County Regional Wastewater Facilities Plan" thereby making this amendment a part of that plan. Motion seconded by Mayor Reiman and passed unanimously. Mr. Walker arrived at this time. E.H. Hughes Company Change Order - Mr. Silvey of HNTB presented change order #4 to the Board with his recommendation that same be approved in a net change of an additional cost of $40,765.00. Mr. Silvey stated that he felt this would be accepted by the EPA for contribution costs but could not guarantee same. Mr. Silvey also explained that there were funds within the construction costs to pay for these changes in the event the EPA did not participate. Following discussion, Mr. Walker made a motion to approve E.H.Hughes Co.,Inc. Change Order No.4 on Job No. 6845-43-01, Wastewater Treatment Plant Improvements in the net change of an additional cost of $40,765.00. Motion seconded by Mr. Swift and passed unanimously. Triad Associates, Inc. Change Order - Mr. Silvey of HNTB presented change order #l to the Board and explained that these changes were for the most part items which would enhance the water distribution system and were being proposed to be done at no cost to the city since Triad had not completed their original contract on time and would be in lieu of the City taking steps to penalize the company 11/16/83 Page 2 for late completion. Mr. Silvey explained that the only cost would be for the installation of two new fluoride pumps and one new motor on an existing fluoride pump with necessary wiring and interlocks to high service pumps which would be an additional cost of $1980.00. Mr. Swift made a motion to approve Change Order No.l for Triad Associates, Inc., Job No. 6927,8D, Section I - Gray Road Water Treatment Plant in the total bet change of an additional $1980.00. Motion seconded by Mr. Walker and passed unanimously. Indianapolis Water Company Hydrant Agreement for Blue Creek Woods - The Board was in receipt of an agreement from Indianapolis Water Company to establish fire hydrants in Blue Creek Woods subdivision. The agreement states that the City will pay the regular monthly rate commencing when structures are erected within 250 feet of a hydrant in the development. An accompanying letter states that the monthly rental rate is $11 per hydrant. Following discussion by the Board regarding what the City is currently paying and if there is a set time that the $11 rate is effective, Mr. Walker made a motion to table action on this agreement until the Board has more information regarding rates. Motion seconded by Mr. Swift and passed unanimously. Final Plat - Foster Grove , Section 3 - The Board was in receipt of a final plat on Foster Grove, Section 3. The final plat was not signed by Mr. Merrill, President of the Plan Commission or Mrs. McCart, the Secretary of the Plan Commission. Following discussion, in order not to delay construction starts for seven weeks, Mr. Swift made a motion to approve the final plat of Foster Grove, Section 3 contingent upon the proper signatures of the Plan Commission and the understanding that the plat was not approved until all signatures were obtained. Motion seconded by Mayor Reiman and passed unanimously. Final Plat - Eden Village - Mr. Kiphart stated that this was an amended final plat with the lot lined included. The Board had approved a final plat earlier without the lot lines. Mayor Reiman made a motion to approve the final plat as amended for Eden Village. Motion seconded by Mr. Walker and passed unanimously. Final Plat - Wilson Terrace - The Board was in receipt of a final plat on Wilson Terrace which had all signatures and approval of the Plan Commission. Mr. Walker made a motion to approve the final plat for Wilson Terrace. Motion seconded by Mr. Swift and passed unanimously. Request for Permission to Fill Vacancies in the Department of Community Development - The Board was in receipt of a request from Mr. Kiphart, Director of the Department of Community Development, to fill a vacancy of a full-time employee who had resigned. Mr. Kiphart's request included a request to fill the position with an employee now working part-time and then permission to fill the 11/16/83 Page 3 part-time vacancy created. Mr. Walker made a motion to approve filling the full-time position vacated by moving the part-time employee, Patricia Hollingsworth into that position and then filling the vacancy created for a part-time employee. Mrs. Hollingsworth's move to full-time to be effective Nov. 15, Motion seconded by Mayor Reiman and passed unanimously. Clay Correspondence - The Board was in receipt of a letter (attached) from Thomas A. Biggs, from Butler, Fairman and Seufert, Inc., engineers for Clay Township Regional Waste District Mr. Biggs' letter referred to perhaps subletting the operation and maintenance of the Clay Township Regional Waste district system to the Carmel Wastewater Utility. Mayor Reiman made a motion to decline the proposal to sublet the Clay Twp. Regional Waste District system to the Carmel Utility and to direct the Mayor to send a letter to Mr. Biggs stating such. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:43 P.M. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer