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HomeMy WebLinkAboutBPW-10-12-83MINUTES OF THE BOARD OF PUBLIC WORKS MEETING OCTOBER 12, 1983 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on Oct. 12, 1983. Board members Fred Swift and Billy Walker were present. Also present was Clerk- Treasurer Hancock. Mr. Swift made a motion to approve the minutes of September 20, October 10, Memorandum of Executive Session Sept. 20 and minutes of Special Meeting Sept. 23. Motion seconded by Mayor Reiman and passed unanimously. New Business Bid Openings - Utility Manager, Jim Dougherty opened the following bids: Softening Salt Fuel Oil Chemicals SEE ORIGINAL MINUTES Mayor Reiman made a motion to refer all bids to utility manager, Jim Dougherty to return to the Board with recommendations at the October 19 meeting. Motion seconded by Mr. Walker and passed unanimously. Reserve Officers, Reserve Dispatchers - The Board was in receipt of a letter from Chief Lowe, requesting approval of Jeffrey D. Jellison as a reserve officer and another letter requesting that Kay Oberhaus and Lu Anna Stephens be added to the police reserve dispatch pool. Mr. Swift made a motion to approve the addition of Jeffrey D. Jellison as a reserve police officer. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift made a motion to approve the addition of Kay Oberhaus and Lu Anna Stephens to the police reserve dispatch pool. Motion seconded by Mr. Walker and passed unanimously The Board was in receipt of a request for a change in wording in the Operational Procedure of the Police Department Rules and Regulations (changes attached). Following discussion, Mr. Swift made a motion to accept the changes with the insertion of the words "by the Chief or his designee.", at the end of the first sentence in paragraph 48. Motion seconded by Mr. Walker and passed unanimously. Delay of Sewer Hook-Up - House of Ideas - The Board was in receipt of a letter from the owners of House of Ideas requesting to appear before the Board. Mary Jane Jordan, House of Ideas, 1030 South Rangeline Roads appeared before 10/12/83 Page 2 the Board to request a delay in mandatory hook-up to the Carmel Plaza sewer stating the property was for sale. Discussion ensued as to provisions in any sales agreement that hook-on would be completed and paid for at time of sale. Following further discussion, Mr. Walker made a motion to table decision on this matter until the Nov. 2 meeting when they could have a legal opinion. Motion seconded by Mr. Swift and passed unanimously. Final Plat Signatures - Carolina Commons - The Board was in receipt of a letter from Kurt Woerner stating that Carolina Commons, Section I had met all applicable requirements and was ready for the Board's approval. Mr. Walker made a motion to accept Mr. Woerner's recommendation and sign the final plat. Motion seconded by Mr. Swift and passed unanimously. Availability Approvals - The Board was in receipt of recommendations from City Engineer for water and sewer availability for Kiddie Kollege, Lots 19 & 20. Newark Addition; Dart Corporation, Gradle Industrial Park and National Child Care Center, 10616 Lakeshore Drive West. Mr. Walker made a motion to approve Mr. Welch's recommendations and grant water and sewer availability in the amount of 1.54 EDUs or a daily flow not to exceed 462 gallons for Kiddie Kollege; water and sewer availability in the amount of .31 EDUs or a daily flow not to exceed 93 gallons for the Dart Corporation and water and sewer availability in the amount of 3.85 EDUs or a daily flow not to exceed 1155 gallons for National Child Care Center. Motion seconded by Mr. Swift and passed unanimously. Thistlewood Availability - Bob Langston, developer of Thistlewood appeared before the Board to request the City to relinquish the right to serve Thistlewood for water and sewers. Following discussion, Mayor Reiman made a motion to table this item until the Nov. 2nd meeting stating that the City may not have a right to relinquish the sewer service, since the area is in Carmel's service area and federal and state monies were used to construct the North- South interceptor. Motion seconded by Mr. Walker and passed unanimously. St Vincent Carmel Hospital Availability - Randy Foulke, HNTB; Jim Wakeman, McGuire & Shook and Frank Magliery, St. Vincent's Hospital appeared before the Board on behalf of St. Vincents Carmel Hospital and requested action on water and sewer availability for the hospital. Mr. Swift made a motion to relinquish water service rights to the 29+ acres at U.S.31 and Old Meridian to allow St. Vincent's to search for water service elsewhere. Motion seconded by Mayor Reiman and passed unanimously. The representatives showed the Board their proposed and alternate routes for sewer connection to the North South interceptor. Following discussion, Mr. Walker made a motion to approve sewer availability in the amount of 233.33 EDUs or 70,000 gallons per day contingent upon a final determination by Don Silvey, HNTB and utility manager, Jim Dougherty with their 10/12/83 Page 3 confirmation at the meeting on Oct. 19. Motion seconded by Mr. Swift and passed unanimously. Bond Releases A. Walters Plaza - The Board was in receipt of recommendation from City Engineer, Tom Welch to release performance bond for Charles Walters Plaza, Lot #10 for Sanitary Sewer in lieu of a maintenance bond. Mr. Swift made a motion to approve resolution 10-12-83-1 releasing the performance bond on sanitary sewers for Charles Walters Plaza Lot #10. Motion seconded by Mr. Walker and passed- unanimously. B. Eden Village - The Board was in receipt of recommendation from Tom Welch to release performance bonds on rolled curbs, sanitary sewers, storm sewers and water mains and service for Eden Village in lieu of maintenance bonds. Mr. Swift made a motion to approve resolution 10-12-83-2 releasing performance bonds on rolled curbs, sanitary sewers, storm sewers and water mains and service for Eden Village. Motion seconded and passed unanimously. Commercial Road Cut Request - The Board was in receipt of a request from National Child Care Center for a curb cut at 10616 Lakeshore Drive West as requested by National Child Care Center. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:05 PM. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer