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HomeMy WebLinkAboutCCM-10-03-83 MINUTES OF THE CITY COUNCIL MEETING OCTOBER 3, 1983 The meeting of the City Council was called to order by Mayor Reiman at 7:30 P.M. on Oct. 3, 1983, with Council members Kerr, Fleming, Walker, Shepherd, Garretson, McMullen and Johnson present. Also present was Clerk-Treasurer Hancock. Invocation was given by Mr. Johnson followed by the Pledge of Allegiance. Mrs. Kerr made a motion to approve the minutes of September 19, 1983. Motion seconded by Mrs. McMullen and passed unanimously. Old Business Public Hearing - Ordinance Z-196 - Sign Ordinance - Mayor Reiman stated it was her under standing that although the public hearing was advertised for Sept. 19, since this item was continued until this evening, it was permissible to hold the public hearing portion this evening without re-advertising. Parliamentarian, Mr. Garretson, concurred. Mayor Reiman opened the meeting for public hearing. There being no response from the public, Mayor Reiman closed the public hearing stating that if someone appeared later, they would be given an opportunity to speak. Mrs. McMullen inquired as to whether it took 5 not 4 votes to change a recommendation from the Plan Commission. Discussion ensued and it was noted that there were two deletions made at the Sept. l9th meeting on a 4-2 vote. In order that the changes be made without a question, Mr. Garretson made a motion to send the two items passed on a 4-2 vote be sent back to the Plan Commission. Motion seconded by Mrs. Kerr and passed unanimously. Mr. Garretson made a motion that Ordinance Z-196 be approved as amended. Motion seconded by Mrs. Kerr and passed 5-1, Mr. Fleming voting nay. Mr. Garretson requested that Mr. Kiphart supply the Council with a final copy of Ordinance Z-196 and a separate sheet defining the action taken by the Plan Commission on items sent back for clarification. New Business Transfer of Funds - Fire De p artment - Mrs. McMullen made a motion to introduce Resolution 10-3-83-1 and dispense with reading of same. Motion seconded by Mr. Johnson. Vote was taken on Resolution 10-3-83-1 transferring funds in the fire department. Resolution 10- 3-83-1 passed unanimously. Emergency Repairs to Fire Engine - Chief Couts stated the transmission had one out on fire engine #2 and requested an additional appropriation in the amount of $2000 for repairs. Mr. Garretson made a motion to request the Clerk-Treasurer to advertise for an additional appropriation in the amount of $2000 from General Fund for repair of fire engine #2. Motion seconded by Mrs. Kerr and passed unanimously. Request for Additional Appropriation for Police Department - Chief Lowe appeared before the Council to request an additional appropriation in the amount of $20,572 for a new vehicle and computer equipment. Following discussion, Mr. Garretson made a motion to advertise for an additional appropriation in the amount of $20,572 from general fund. Motion seconded by Mr. Johnson and passed unanimously. Discussion on City Census in 1984 - Mr. Garretson stated that he felt it may be beneficial to the City to have a special census taken in 1984. Discussion ensued and the Mayor was requested to look into the cost and feasibility of a special census. Discussion on Salary for Personnel Consultant - Mr. Garretson stated he felt the Council had made a commitment that they would have the personnel policies reviewed before next budget and felt this should be addressed as to how to proceed. Following discussion, Mr. Garretson requested Mrs. Hancock inquire as to the consultant used by the Hamilton County Council. Mrs. Hancock will get that information back to Mr. Garretson who will proceed to get further information on scope and cost. Other Business Mayor Reiman stated she had placed a memorandum regarding Plan Commission Consulting Fees and the Comprehensive Plan (copy attached). Mr. Garretson made a motion to add the item to the agenda. Motion seconded by Mrs. McMullen and passed unanimously. Dis cussion ensued regarding how the money in the line items for consultants in the Plan Commission and BZA budgets would be spent. Mr. Bill Merrill, President of the Plan Comm., appeared before the Council. Discussion ensued regarding using the help of a consultant to establish procedures when dealing with petitioners. Mr. Garretson requested the Clerk- Treasurer send a memorandum to the Council, Plan Commission and BZA stating approximate amounts not expended in those budgets and perhaps encumber those funds to help with the comprehensive plan. Mr. Garretson asked for a straw vote from the Council to see if they would agree that any monies left in the Plan Commission and BZA budgets be used toward the Comprehensive Plan and the remainder be made up from an additional appropriation. Announcements Mr. Garretson stated that Ball State will put together a study committee for the spring quarter to review the use of the 13 acres for the city complex. There being no further business to come before the meeting, the same was duly adjourned at 9:45 P.M. APPROVED: ATTEST: see original minutes for attachments