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HomeMy WebLinkAboutBPW-09-07-83MINUTES OF THE BOARD OF PUBLIC WORKS MEETING SEPTEMBER 7, 1983 The meeting of the Board of Works was called to order by Board Member Fred Swift at 4:30 P.M. on Sept. 7, 1983 with Board member Walker and Clerk-Treasurer Hancock present. New Business Bid Opening - Pick-Up Truck for Water Utility - Utility Manager, Jim Dougherty, opened bids for a pick-up truck for the water utility as follows: Foxworth Ford $6359.88 Don Hinds Ford 6215.85 Bud Wolf Chevrolet 6248.74 W Hare & Sons 6245.00 w/ auto transmission 553.00 Pearson Ford 6417.31 w/ auto transmission 413.00 The Board asked Mr. Dougherty to review the bids and make a recommendation later in the meeting if possible. Change Order-Walbridge Construction - The Board was in receipt of a change order on Water works Improvements, Division II, Water Mains for Bob Walbridge Construction with a net decrease of $2059.70. Mr. Walker made a motion to approve Change Order No. 3, on the Waterworks Improvement contract with Bob Walbridge Construction with a net decrease in cost of $2059.70. Motion seconded by Mr. Swift and passed unanimously. Release of Escrow Funds for Thompson Construction - The Board was in receipt of a request to release escrow funds for Thompson Construction Co. Inc., and a letter from HNTB recom mending same. Mr. Walker made a motion to release escrow funds for Thompson Construction Co.,Inc., on Water Quality Control Project C180623, Division II, North-South Interceptor, Part B-Cool Creek Basin. Motion seconded by Mr. Swift and passed unanimously. Acceptance of Blue Creek Woods Estates Into Carmel Sewage Service - The Board was in receipt of a resolution from the Clay Township Regional Waste District releasing Blue Creek Woods Estates from their jurisdiction which is dated August 24, 1983. The Board was also in receipt of a request from Dick Fisher of Safco Development to be accepted into the service of Carmel Sewage District. Following discussion, Mr. Swift made a motion to accept Blue Creek Woods Estates consisting of approximately 50 acres and 67 platted lots into the Carmel sewer system for service thereto with the understanding that this area would be annexed to the City. Motion seconded by Mr. Walker and passed unanimously. The Board also accepted a waiver of remonstrance to annexation of Blue Creek Woods Estates to the City. 09/07/83 Page 2 Agreement on Improvement of 106th Street - Mr. Fisher appeared before the Board and stated that at the County Commissioner's meeting of September 6, 1983, Mr. Fisher and St. Elizabeth Seton Catholic Church agreed to pay for the pipe to improve the bridge on 106th Street and the County had agreed to install and lower the bridge. Minutes of the meeting were not available as yet. Mr. Fisher also presented the Board with minutes of the May 16, 1983, County Commissioners meeting where the agreement for improvement of 106th Street entered into in 1980 was reconfirmed. Mr. Fisher requested the Board to sign the agreement for the City. Mr. Walker made a motion to approve the agreement for the improvement of 106th Street contingent upon receipt of the minutes of the County Commissioners meeting of September 6, 1983, regarding construction of the bridge on 106th Street. Motion seconded by Mr. Swift and passed unanimously. Availability - Woodfield, Section II - The Board was in receipt of a request from Robert Langston to grant water and sewer availability to Woodfield, Section II and for annex ation of that Section to the City. The Board was also in receipt of a recommendation from City Engineer, Mr. Welch, to grant requested availability. Mr. Walker made a motion to grant sewer and water availability of 7 EDUs each or not to exceed a daily flow of 2100 gallons to Woodfield, Section II, pursuant to Mr. Welch's letter of September 2, 1983. Motion seconded by Mr. Swift and passed unanimously. Availability - St Elizabeth Seton Church - The Board was in receipt of a request and recommendation for water and sewer availability for St. Elizabeth Seton Church. Mr. Walker made a motion to grant water and sewer availability to St. Elizabeth Seton Catholic Church in the amount of 6.8 EDUs each not to exceed a daily flow of 2040 gallons pursuant to recommendation of Mr. Welch. Motion seconded by Mr. Swift and passed unanimously. Request for Extension of Time for Hook-Up to Sewer - The Board was in receipt of a request from Cochran-Rutigliano Realty Company, 1118 South Rangeline Road for an extension of time within which to hook-up to the sewer as they are planning to build a new structure on the property in the spring and will have to dig it up again. City Engineer, Tom Welch, in a letter to the Board suggested that if the Board did extend the time they may want to ask for the assessment at this time and wait until hook-up for the availability and connection fees. Following discussion, Mr. Walker made a motion to table a decision on this matter until Mr. Welch had contacted Cochran-Rutigliano Realty to see if they would agree to pay the assessment at this time and bring the matter back to the next meeting. Motion seconded by Mr. Swift and passed unanimously. 09/07/83 Page 3 Request for Approval of Bike-a-Thon Route - The Board was in receipt of a letter requesting approval of the route for the American Diabetes Assn. Hooks Bike/Walk/Run/Jog to Beat Diabetes on October 2, 1983. The Board was also in receipt of a letter from Chief Lowe stating he felt the proposed route covered some very dangerous intersections and roadways. Following discussion, Mr. Walker made a motion to approve the Bike-A-Than for October 2, 198 but asked Mrs. Smith to inform the promoters that the Board strongly suggests that the route be discussed with Chief Lowe for possible revision. Motion seconded by Mr. Swift and passed unanimously. Junk Car Ordinance - Mr. Swift stated that there were several junk cars in Carmel that should be moved and that he had spoken to Chief Lowe about same. The City does have a code on the books for action regarding junk cars and Chief Lowe showed the Board the notice he is sending out to violators of the Code since Mr. Swift had called the problem to his attention. Award of bid for Pick-Up Truck - Mr. Dougherty stated he recommended the bid of W. Hare and Sons since they did follow specifications and included the cost of a regular size spare tire. Mr. Dougherty also requested that the Board approve said bid including an automatic transmission. Mr. Walker made a motion to accept the bid of W. Hare and Son with the automatic transmission for a total cost of $6798.00. Motion seconded by Mr. Swift and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:15 P.M. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer