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HomeMy WebLinkAboutBPW-08-03-83MINUTES OF THE BOARD OF PUBLIC WORKS MEETING AUGUST 3, 1983 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. oh Aug. 3, 1983. Board member Fred Swift was present as was Clerk-Treasurer representative Marilyn Martin. Promotion of Probationary Fireman - Fire Chief Couts presented a letter to the Board requesting that Probationary Dispatcher Stephen Smyser be promoted to the position of Dispatcher as he has completed the required probationary period of one year. The raise in salary shall be retroactive to July 26, 1983. Mr. Swift made a motion to approve the request made by Chief Couts. Motion seconded by Mayor Reiman and passed unanimously. Old Business Signing of Papers for New Policeman - Police Chief Lowe presented copies of the oath administered to the three new police officers Timothy V. Zellers, Roger C. Conn and Ronald C. Carter for the signature of the Board members. Third Street and Rangeline Road South - Mayor Reiman asked City Engineer, Tom Welch to look into the cost of correcting the obstructions at the intersection of Third St. and Rangeline Rd. South regarding the fire trucks having trouble turning this corner. She also asked Mr. Welch to look into the cost of moving the hydrant. New Business Dedication of Right of Way - Penn Road - Mr. Rick Rembusch of R.V. Welch Investments, Inc. presented plans for the widening west of Penn Road and north of 116th St. and explained what real estate property was to be dedicated for the right-of-way from Catherine and Paul Fertig, and Meridian Mile Assoc. An acknowledgement of dedication and acceptance was signed by Mayor Reiman and Board member Swift and notarized. Mr. Swift made a motion to accept the plans as presented and that no performance bond would be needed. Motion seconded by Mayor Reiman and passed unanimously. Sewer & Water Availability - 1089 Third Ave - City Engineer Welch presented a letter recommending that sewer availability of 2.5 EDUs, not to exceed 750 gallons average daily flow and water availability of 2.5 EDUs not to exceed 750 gallons average daily flow be approved for an office building to be built by Langston Constr.Co. located directly north of 1089 Third Ave. S.W. in Gradle Industrial Park. Mayor Reiman moved to approve the recommendation made by Mr. Welch. Motion seconded by Mr. Swift and passed unanimously. 08/03/83 Page 2 Performance Bond release - Cool Creek North Sec III, - Monuments & Markets - City Engineer Welch presented final inspection bond release forms for Cool Creek North Section III Project, monuments and markers in the amount of $100. Mr. Swift made a motion that the release be approved and signed. Motion seconded by Mayor Reiman and passed unanimously. Sewer Hookup, Alberta Walters - Mr, Welch presented plans for the hook up of lot#10 in Walter's Plaza. This lot has had problems with sewage and the ground is not appropriate for a finger system. After discussion, Mr. Welch recommended that the hook up be made after installation of two manholes, 200 feet of 8" sewer pipe, including laterals, payment of fees for Lot #10 and performance bond for this section of sewer. Fittings and plans for later hook-up of undeveloped lots was discussed. Mr. Swift made a motion to approve Mr. Welch's recommendations. Motion seconded by Mayor Reiman and passed unanimously. Driveway Cut on Medical Drive - The Board was in receipt of a site plan print from Mr. Stan Neal drawn by Weihe Engineers Inc., Dated 7/27/83 of the Dental Health Center, Pt. Sec 31-T18N-R4E, for the purpose of a commercial drive permit for Dr. J.B. Carr, DDS on to Medical Drive. City Engineer Welch explained that the drive location had been moved further west than originally planned to help ease traffic flow problems. Mr. Swift made a motion to approve site plan print Dated 7/27/83, prepared for James B. Carr, DDS., of the Dental Health Center-PT.Sec.31-T18N-R4E. Motion seconded by Mayor Reiman and passed unanimously. Permission to Send Notices for Kroger Sewer Hookups- Rangeline Road City Engineer Welch presented a copy of a form letter to be sent to properties presently on septic systems on south Rangeline Rd. These properties are: 1. Railroadmens Federal Savings & Loan; 2. House of Ideas & Resident to North; 3. Frank & Adeline Rhea- residence; 4. Farmers Ins. Group & Auto Leasing Corp.; 5.Carmel Real Estate-residence. This letter is to inform them that they need to hook on to the sanitary sewer system. Mr. Welch requested permission to notify the above named. Mr. Swift made a motion to approve the sending of the letter. Motion seconded by Mayor Reiman and passed unanimously. Sewer Availability Reimbursements - City Engineer Welch requested that reimbursements be made on sewer and water availability claims on a quarterly basis. Mayor Reiman instruct Mr. Welch to work out a quarterly payment plan for these accounts with help from the Clerk- Treasurers office. 08/03/83 Page 3 Approve Location Perimeter Sidewalks, 126th, Eden Village - Mr. Welch presented plans for sidewalks on High Drive and 126th St. in Eden Village. High Drive will have the standard 4' sidewalk one foot inside the right-of-way line. The placement of the sidewalk on 126th St. will be 5.5' off the edge of the pavement. Mr. Swift made a motion to approve plans as presented for Section VIII of Eden Village. Motion seconded by Mayor Reiman and passed unanimously. Bids for Bituminous Materials -Street Commissioner, Lee Dolen read bids submitted as follows: (see original minutes for further details) Asphalt Surfacing Co., Inc. Grady Brothers, Inc. Astro Paving, Inc. Calumet Asphalt Paving Co., Inc. F.E. Harding Paving Co. Rieth-Riley Construction Co., Inc. Shumaker Brothers Industries, Inc. Triangle Asphalt Paving Corp. Mr. Swift made a motion that the bids be referred to the Street Commissioner for his study and recommendation and returned on August 8 at 4:30 P.M. at a special meeting when the contract will be awarded. Motion seconded by Mayor Reiman and passed unanimously. Approval of Overtime for Utilities Accountant - Mayor Reiman requested from the Board in the form of a motion that the Utilities Accountant be permitted to work overtime and be monitored on her tasks by the Utilities Manager. Mr. Swift made a motion that the Utilities Accountant be authorized to work overtime to get her work caught up as ordered by the Utilities Manager. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:15 PM. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer