The URL can be used to link to this page

Home My WebLink AboutBPW-07-11-83MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JULY 11, 1983 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:35 P.M. on July 11, 1983. Board members Fred Swift and Billy Walker were present. Also present was Asst. Clerk- Treasurer, Terri Hiatt. Mr. Swift made a motion to approve the minutes of June 13th and 28th. Motion seconded by Mr. Walker and passed unanimously. Old Business Approval of Streetlights for Carmelview - Mayor Reiman told the Board that she had met with Donna Calvert and looked over the location for placement of 2 street lights and the placement of a third light at a later date. Mr. Swift made a motion to instruct Public Service to install the two recommended street lights on Carmelview as already suggested by Rick Spencer of Public Service. Motion seconded by Mayor Reiman and passed unanimously. Mr. Walker would also like the motion to include the trimming of tree limbs not only on Carmelview but in other areas of the City to eliminate lighting problems caused by such. Motion seconded by Mayor Reiman and passed unanimously. New Business Grey Road - Letter to Commissioners - Mayor Reiman presented the Board with a copy of a letter she was intending to send the Hamilton County Commissioners. The letter accepts responsibility for Gray Road as soon said road is improved from 136th Street to the north edge of Woodfield Acres. Mr. Walker made a motion to send the letter to the Commissioners immediately. Motion seconded by Mr. Swift and passed unanimously. Promotion of Probationary Fireman - The Board was in receipt of a letter from Fire Chief Couts requesting promotion of Probationary Fireman Tim L. Conner. Chief Couts stated Conner had completed his required one year probationary period. Mr. Walker moved to promote Tim L. Conner from probationary fireman to the rank of fireman. Motion seconded by Mr. Swift and passed unanimously. Release of Bond on Station # 4 - The Board was in receipt of a letter from Chief Couts requesting release of the reduced performance bond in the amount of $2500 per all specified work at Fire Station #4 having been completed. Mayor Reiman made a motion to release the performance bond on Fire Station #4. Motion seconded by Mr. Swift and passed unanimously. Release of Escrow Funds - It was requested by the Clerk-Treasurer to release escrow funds re: E.H.Hughes, Job #6845B on the Wastewater Treatment Plant Improvements. Retainage being reduced from 10% to 5% when 50% of the project was completed. Mr. Walker 07/11/83 Page 2 made a motion to add the missing forms which had been inadvertently left off the pay estimate to the other materials for support for paying claims as of today, July 11, 1983. Motion seconded by Mayor Reiman and passed unanimously. Availability - 1040 S Rangeline Road and 1132 S Rangeline Road - The Board was in receipt of a letter from City Engineer, Tom Welch recommending approval for sewer and water avail ability for two properties located at 1040 S. Rangeline presently known as the Church of the Nazarene and parsonage. Mr. Walker made a motion to approve water availability on the church building at 2.4 EDUs not to exceed a daily flow of 720 gallons; and sewer availability at 2.4 EDUs not to exceed a daily flow of 720 gallons. He moved to allow the parsonage water availability at 1.1 EDUs not to exceed a daily flow of 330 gallons and sewer availability at 1.1 EDUs not to exceed a daily flow of 330 gallons, and also to allow sewer availability for the Lukes Office located at 1132 S. Rangeline for 4.0 EDUs not to exceed a daily flow of 1200 gallons, once the Board is satisfied these properties are zoned properly. Motion seconded by Mr. Swift and passed unanimously. It was recommended that the City Engineer compile a list of those not presently hooked into the Kroger sewer and request hookups. Release of Bonds: Mohawk crossing, Section III, Storm Sewers- The Board was in receipt of a letter from City Engineer, Tom Welch recommending release of performance bond for storm sewers in Mohawk Crossing, Section III. Motion was made by Mr. Swift to approve bond releases as set out in Mr. Welch's letter. Motion seconded by Mr. Walker and it passed unanimously. Sidewalk Location, Mohawk Crossing III - The Board was in receipt of a letter from Mr. Welch recommending the sidewalk along the north side of 126th St. from Gray Road to the Jr. High School property bordering Mohawk Crossing be located 5 feet inside of the right- of-way line to avoid conflict with the utilities. Mr. Walker made a motion to approve the sidewalk as per Mr. Welch's letter. Motion seconded by Mr. Swift and passed unanimously. Final Plat Signatures, Brookshire Village, Section III - The Board was in receipt of Final Plat per Brookshire Village, Section Iii Phase I requiring their signatures. Mr. Kiphart, Director of Dept. of Community Development stated the Final Plat complies and could be signed by the Board and then signed by the Plan Commission president. Mayor Reiman stated the Board would sign the final plat but in the future to have all other signatures attached before presenting to the Board. Keystone Way - Tom Wilson - Mr. Tom Wilson came before the Board to explain his intent upon removal of islands at Keystone Way and placement of his sign. Mr. Walker made a motion to approve the special sign contingent upon the signing of all agreements and 07/11/83 Page 3 removal of the islands at Keystone Way N.E.at Carmel Dr. For Wilson Office Plaza. Motion seconded by Mr. Swift and passed unanimously. Parking for Excursion Train to Fair - Mayor Reiman wanted to inform the Board that the City would be offering free parking to those interested at the city property located north of Gradle Dr. and at the city lot, at the corner of Main & First Ave. NW. From there, a shuttle will transport people to the Lumberyard Mall for the train going to the Fair. Directional Arrows - Mayor Reiman explained to the Board that she had asked the State Highway Dept. to put directional arrows at Main St. & Keystone. Mayor Reiman felt the directional arrows should be placed all along Keystone at 96th St., 106th St., 126th St., Carmel Dr. and Smokey Rd. The Board was in agreement to ask the State to do so. Mr. Swift made a motion to authorize Mayor Reiman to contact the State Highway Dept. regarding the other intersections with Keystone Ave. for directional arrows. Motion seconded by Mayor Reiman and passed unanimously. New Subdivision Lighting - Mayor Reiman asked permission from the Board to write a letter on behalf of herself and the Board that any new subdivision that comes through the Plan Commission to amend the ordinance to read the builder or developer has to pay for a private dust to dawn light rather than the City putting up anymore street lights. Mr. Walker made a motion to notify the Plan Commission of same, due to monthly billings of $7500. Motion seconded by Mr. Swift and passed unanimously. Promotion and Permission to Hire New Officers - Chief Lowe came before the Board to request promotion of Sgt David Klingensmith to the rank of Lieutenant. Following discuss Mr. Walker moved to promote Sgt. Klingensmith to the position of lieutenant. Motion seconded by Mr. Swift and passed unanimously. Chief Lowe also requested permission from the Board to appoint two new police officers to fill the positions vacated by a resignation and the re-assignment of Lt. Dolen. The Board was in receipt of a letter from Chief Lowe giving information on the applicants. Following discussion, Mr. Walker made a motion to hire Ron Carter and Roger Conn contingent upon approval of the department physician. Motion seconded by Mayor Reiman and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 5:25 P.M. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer