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HomeMy WebLinkAboutBPW-06-28-83MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JUNE 28, 1983 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on June 28, 1983. Board members Billy Walker and Fred Swift were present. Also present was City Attorney, Dave Coots and Clerk-Treasurer Hancock. Mr. Swift made a motion to approve the minutes of the special meeting of June 10,1983. Motion seconded by Mayor Reiman and passed unanimously. New Business Exemption of Floodplain Area - Mr. Ken Thompson appeared before the Board to request the exemption of 2.777 acres for the purpose of water and sewer availability charges from the 14.867 acre project known as Eden Village since that was floodplain area. Mr. Welch, City Engineer, recommended this exemption be made as this is area that will not be developed. Following discussion, Mayor Reiman made a motion to exempt 2.777 acres of Eden Village from water and sewer availability charges per map(attached). Motion seconded by Mr. Swift and passed unanimously. Final Plat - Eden Village - Mr. Ken Thompson requested the Board's approval of the Eden Village final plat. Mr. Swift made a motion to approve the final plat of Eden Village. Motion seconded by Mayor Reiman and passed unanimously. Carmelview Area Requests - Donna Calvert, 211 Carmelview Drive appeared before the Board with a letter (copy attached) stating the concerns and requests of residents in the Carmelview area. The Council had previously addressed the subject of stop signs and no parking area. The residents were requesting additional street lights and sidewalks for the area. Following discussion, the Board stated they could not give the residents any hope for sidewalks at this time. However, the Board did state they would follow upon necessary lighting and could possibly add two lights. The Board will research possible placing of two lights. Letters concerning Special Assignment for Lt. Dolen - Mayor Reiman made a motion to make letter from Mayor Reiman to Chief Lowe dated June 27, 1983 and letter from Chief Lowe to Lt. Lee Dolen dated June 24, 1983 a part of the record of this Board of Works meeting. Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made a motion to authorize Chief Lowe to proceed looking for a replacement officer. Motion seconded by Mayor Reiman and passed unanimously. Fourth of July Celebration - The Board was in receipt of a request from the VFW to close 1st St. N.W. between Main and 1st Ave. N.W. for the Jaycee Carnival and VFW Street Dance on July 2. Mr. Swift made a motion to close 1st Ave. from 12:30 P.M., July 2, until 2:00 06/28/83 Page 2 A.M. on July 3 per request. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift made a motion to authorize the parade route and close streets for traffic during the parade. The parade will form at Keystone Square, proceed west on Carmel Drive to Rangeline Rd., go North on Rangeline Road to Main Street, then east on Main Street to the High School. Motion seconded by Mayor Reiman and passed unanimously. Bond Release- Mohawk Crossing Section III - Tom Welch, City Engineer, appeared before the Board and recommended release of performance bond on concrete streets for Mohawk Crossing, Section III. Mr. Swift made a motion to release the performance bond pursuant to recommendation in lieu of the maintenance bond on same. The Bond release to be Resolution 6-27-83-1. Motion seconded by Mr. Walker and passed unanimously. Umbaugh Fee - The Board was in receipt of a letter and Claim from H.J. Umbaugh for fees exceeding the $5000 previously approved for services on the Carmel-Clay District Sewage Treatment Agreement. The letter set forth the reasons for the additional costs. Following discussion, Mayor Reiman made a motion to approve the additional fee in an amount of $1580 to bring the total fees for the agreement to $6580. Motion seconded by Mr. Swift and passed unanimously. Termination and Relocation of Easement and Easement Dedication - Mr. Chris White of Mid States Engineering and Chuck Morgan of Maples of Carmel appeared before the Board to request approval of the termination and revocation of a drainage and storm water easement to the City from Juanita Whitlock which had been executed and delivered but not recorded. The drainage easement referred to is now on property owned by Maples of Carmel. Maples of Carmel was requesting the termination and vacation of the former easement to clear the way for Maples of Carmel to grant the easement to the City of Carmel with the understanding that Maples of Carmel would keep the easement as green area and maintain same and with the City owning the easement, it could maintain control over anyone altering same. Following discussion, Mr. Swift made a motion to approve the termination and revocation agreement and accept the easement with a change in the easement to delete the words "Quitclaim and Convey" in the first paragraph. Motion seconded by Mayor Reiman and passed unanimously. Old Business Tom Wilson - Availability Fees - The Board was in receipt of a letter from City Attorney Dave Coots written after he had met with Mr. Wilson regarding his claim for water and sewer reimbursement. Following discussion. Mr. Walker made a motion to allow Tom Wilson credit on the basis of per acre availability in an amount of $26,856 to be used within five years or forfeited and that the 06/28/83 Page 3 credit be used only by Tom Wilson and not be transferable. Motion seconded by Mayor Reiman and passed unanimously. Certificate of Substantial Completion Re: Eagle Valley Construction - Mr. Don Silvey of HNTB appeared before the Board to recommend the acceptance of substantial completion for Part A - White River Basin of North-South Interceptor and release of escrow funds for Eagle Valley Construction. Following discussion, Mr. Swift made a motion to sign the certificate of substantial completion for Part A White River Basin of the North-South Interceptor and release the funds being held in escrow for Eagle Valley Construction. Motion seconded by Mr. Walker and passed unanimously. There being no further business to come before the meeting, the same was duly adjourned at 6:20 P.M. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer