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BPW-05-23-83MINUTES OF THE BOARD OF PUBLIC WORKS MEETING MAY 23, 1983 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on May 23, 1983. Board members Fred Swift and Billy Walker were present. Also present was City Attorney, Dave Coots and Clerk-Treasurer, Dottie Hancock. Mr. Swift made a motion to approve the minutes of May 2, 1983. Motion seconded by Mayor Reiman and passed unanimously. Old Business PSI Change of Streetlights - The Board was apprised that the Council approved the change of 187 streetlights from mercury vapor to sodium vapor. Mr. Swift made a motion that the City enter into an agreement with Public Service Indiana to convert the streetlights per letter to Mayor Reiman dated March 10, 1983. (attached to minutes) Motion seconded by Mayor Reiman and passed unanimously. New Business Flanner & Buchanan Availability - The Board was in receipt of a letter from CSO Architects for Flanner & Buchanan requesting water and sewer availability and a letter from Mr. Welch, City Engineer, recommending the approval of same. Mr. Walker made a motion to approve 1.9 EDUs or maximum of 570 gallons per day of water and sewer availability based on Mr. Welch's recommendation (attached). Motion seconded by Mr. Swift and passed unanimously. Recommendation to Council- Ordinance Regarding Meter Deposits Mr. Dougherty brought a proposed ordinance before the Board to revise the meter deposits. Mayor Reiman pointed out that this proposal was a result of a recommendation from the State Board of Accounts field examiners. The proposed ordinance would change the rate of deposit, change the disconnect time and allow the utility to apply any remaining deposit, after paying the final water bill, to the final sewer bill. Mr. Walker made a motion to recommend approval of the proposed ordinance to the Council. Motion seconded by Mr. Swift and passed unanimously. County Agreement - 106th Street - Mr. Richard Fisher appeared before the Board to request the Board to enter into an agreement with the county commissioners on upgrading of 106th Road from Haverstick to Blue Creek. Mayor Reiman made note that the agreement between Mr. Fisher and the Commissioners was dated in 1980 and that it had been changed and initialed by Mr. Fisher and Mr. Hufford and she would not accept that agreement. Follow ing discussion, Mr . Swift made a motion that the Board authorize Mayor Reiman to talk with the Commissioners regarding the improvement of 106th Road between Haverstick Road and Gray Road in cooperation with the landowners. Motion seconded by Mayor Reiman and passed unanimously. 05/23/83 Page 2 Mr. Swift mentioned that the Council should be reminded that if the City makes a 4-way stop after a study has been made and the recommendation was that a 4 way should not be made at an intersection, the City could be leaving themselves open for problems. Mayor Reiman stated the proposed ordinance would be brought before the Council at the June 6th meeting. There being no further business to come before the meeting, the same was duly adjorned at 5:05 P.M. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer ., ~ .23, t"lr~ - ~fuJ: "'. C - I ) PUBLIC SERVICE INDIANA Mayor Jane A. Reiman City Ha 11 40 E. Main St. Carme 1, IN 46032 Dear Jane: March 10, 1983 Public Service Indiana provides street lighting for 329 communities throughout our 69 county service area. A study of our street lighting systems reveals that we can provide our communities better illumination and save energy by converting non-ornamental (overhead) incandescent and mercury vapor street lighting systems to high pressure sodium vapor (HPS). A total conversion of overhead street lighting inall 329 com- munities will conserve over 21.3 million kilowatt-hours annually. In order to systematically convert street lighting in our communities, the Company has divided each of its 13 areas into 4 zones. Beginning in AU9ust 1980, work began on the communities in Zone 1. The conver- sion project will run through 1984 with the completion of Zone 4. The Ci ty of Ca)"me 1 is i ncl uded in conversi on Zone 4. There are 187 mercury vapor fi xtures schedul ed to be converted in the next few months. The present street lighting system in your community has a light output of 3,932,200 lumens, consumes 263,304 kilowatt-hours annually, and costs $2,836.43 per month, or $34,037.J6 per year. The new HPS system will have a total light output of 4,119,200 lumens, will consume 192,244 kilowatt-hours annually, and costs $2,544.71 per-month or $30,536.62 per year. The proposed conversion, therefore, will provide the City of Carmel an increase of 187,000 lumens while reducing annual energy consumption by 71,060 kilowatt-hours at a cost reduction of $291.72 per month or $3,500.64 per year. Lightin9 levels in areas presently illumi- nated with mercury vapor fixtures will remain about the same. The attached rate- comparison s"hows a breakdown of the existing system and the proposed system. This conversion program is a part of the Company's effort to promote energyl conservation. We sincerely hope that you accept the conversion described above and the rates on the attached sheet. If yo~ are agreeable to the conversion as described above, please sign all fiY~ copies of the acceptance statement and return three. Sincerely, 6..~.~~ E. L. Spencer. . Manager ELSjsl1!tl 111/11 C,..""h r:.,,~lrF,,~~j D (l r::'>,..." 011r:.:::. r-.;_.~I 1_._1"___._ ACr.'"'"!" ,>" ......",.., .......-........... ..... , 11' . " The Board of Public Works and Safety of the City of Carmell Indiana has read and understands the attached letter dated March 10, 1983 and hereby accepts the monthly rates as set out in said rate comparison and hereby authorize Public Service Indiana to proceed with converting the 187 existing street lights to high pressure sodium vapor. Attest: ~~j~ ~'.dS /91:3 ~ .