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HomeMy WebLinkAboutBPW-03-14-83MINUTES OF THE BOARD OF PUBLIC WORKS MEETING MARCH 14, 1983 The meeting of the Board of Public Works was called to order by Mayor Reiman at 4:30 P.M. on March 14, 1983. Board member Billy Walker was present. Also present was Clerk-Treasurer, Dottie Hancock. Mayor Reiman made a motion to approve the minutes of February 14, February 21, February 28 and the memorandum of executive meetings of Feb. 14 and Feb. 21. Motion seconded by Mr. Walker and passed unanimously. Old Business Flasher Signals Gray Road & Main Street - Mayor Reiman stated that she had requested Mr. Welch, City Engineer to get estimates on the cost of installation of a flasher signal at the intersection of Main Street and Gray Road. Mr. Welch had a written estimate from James H. Drew Corporation in the amount of $8950 and had talked on the phone to Hoosier Fence. These are the only firms Mr. Welch knows who do this type of work. Following discussion, Mr. Walker made a motion that he take the matter to Council with a recommendation for a special appropriation to allocate a maximum of $9000 for the flasher signal at Gray Road and Main St from Hoosier Fence. Motion seconded by Mayor Reiman and passed unanimously. New Business Marbaugh Availability - Sewer and Water - The Board was in receipt of a letter from City Engineer, Tom Welch, recommending the verification of sewer availability for Marbaugh's building in Bauer Commercial Park. Mr. Walker made a motion to approve sewer availability in the amount of 11.96 EDU's not to exceed a daily flow of 3588 gallons pursuant to Mr. Welch's recommendation and noting that Indianapolis Water Company will furnish water for that building. Motion seconded by Mayor Reiman and passed unanimously. Tree For Bicentennial Court - Chamber Office Area - Mayor Reiman stated Sue Smith from the Carmel-Clay Chamber of Commerce had called seeking permission to plant a donated tree on the grassy strip by the Chamber office which is city property. Mayor Reiman made a motion the Chamber be given permission to plant the tree. Motion seconded by Mr. Walker and passed unanimously. Bond Release Check - Mr. Welch stated he had received an agreement from the Surety Company representing Victor Yantes Excavating to pay the City $2890 for repairs to the sanitary sewer in Briar Lake, Section 3. Mayor Reiman made a motion to accept the check for the repairs in Briar Lake, Section 3. Motion seconded by Mr. Walker and passed unanimously. Brookshire Holding Tank - The Board was in receipt of correspondence between Al Hughey and Tom Welch concerning disconnecting the Brookshire Lift Station. Mr. Welch stated that since the North-South Interceptor was completed, the City would disconnect the gravity drain leading from the Brookshire Holding Tank to the Brookshire Lift Station on March 28 and would no longer require proof of purchase of special permits when builders purchase sewer and water permits. Mr. Walker made a motion to disconnect the Brookshire Holding Tank on March 28 per letter (hereby made a part of the record). Motion seconded by Mayor Reiman and passed unanimously. Mayor Reiman stated that she wished the record to show that the above motion provided for the termination of the "Agreement Regarding Brookshire Lift Station Service Area Connections" pursuant to #12 of Paragraph 4, Exhibit A of said agreement. Fire and Zoning Agreements with Township - Clerk-Treasurer, Dottie Hancock, stated she had the corrected agreements with the Township on the fire and zoning. Mr. Walker made a motion to approve the corrected zoning agreement. Motion seconded by Mayor Reiman and passed unanimously. Mr. Coots arrived at this point. Mr. Walker made a motion to approve the corrected fire agreement. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift arrived at this point. Wilson-Availability - Mr. Tom Wilson appeared before the Board to discuss the fees charged him for water and sewer availability for Stonehedge Estates 4th Section consisting of the last 56 lots in the subdivision. Mr. Wilson stated he was charged, and has paid, the current rates for water and sewer availability when he was forced to halt construction in 1977 due to the sewer ban. Mr. Wilson stated he does not feel he should have to pay the current rates since he was forced to halt construction through no fault of his own. Mr. Swift asked on what date the ban was imposed and if Mr. Coots felt the Board had the legal power to make a discussion on the matter. Mr. Coots stated the fees were set by ordinance and may be a matter for Council. Following discussion, Mr. Walker made a motion that the events be put in writing in chronological order and what happened to other builders in the area and brought to the Board at the April 11 meeting. Mr. Walker also suggested that Mr. Welch and Mr. Dougherty be present. Motion seconded by Mayor Reiman and passed unanimously. Use of Land at Gray Road Water Plant - Mayor Reiman stated she was in receipt of a committee report from Mr. Garretson, Chairman of the Committee on Property Development. The report states, in part, that the committee recommends that the lease for farming the property at the Gray Road Water Plant be terminated and the land leveled, rolled and seeded for possible use as a park in 1984. Mayor Reiman made a motion not to renew the lease this year and her office will contact Mr. Hensel to inform him. Motion seconded by 03/14/83 Page 3 Mr. Swift. Mr. Walker stated he had some questions regarding how the plans would be developed. Vote was taken on the motion with Mayor Reiman and Mr. Swift voting aye and Mr. Walker abstaining. Recommendation to Plan Commission Regarding 116th Street Easement - Mayor Reiman explained that the easement for 116th Street between Meridian and Penn Road was 50 feet from the centerline. In order to bury the utilities in that area the easement needs to be reduced to 40 feet to allow 10 feet for the utilities. Following discussion, Mr. Swift made a motion to recommend to the Plan Commission that the easement on the north side of 116th Street between Meridian Penn Road be reduced from 50 feet to 40 feet to allow the other 10 feet for exclusive use of utilities. Motion seconded by Mr. Walker and passed unanimously. Submittal Document of Clay Township - Mr. Silvey of HNTB explained to the Board that the Mayor as signator had signed a Grant Amendment to the Step I Grant for facility planning regarding the Clay Regional Waste District. There being no further business to come before the meeting the same was duly adjourned at 5:40 P.M. APPROVED: Jane A Reiman, Mayor ATTEST: Dorothy J Hancock, Clerk-Treasurer