HomeMy WebLinkAboutBPW-02-14-83MINUTES OF THE
BOARD OF PUBLIC WORKS
FEBRUARY 14, 1983
The meeting of the Board of Public Works was called to order by
Mayor Reiman at 4:30 P.M. on Feb. 14, 1983. Board members Billy
Walker and Fred Swift were present as was City Attorney, Dave Coots
and Clerk-Treasurer, Dottie Hancock.
Mayor Reiman made a motion to approve the minutes of the January 19
and January 24 meetings. Motion seconded by Mr. Swift and passed
unanimously.
Old Business
Award of Truck Bid - The Board reviewed a spread sheet and
recommendation prepared by Mr. Reddick. The recommendation was to
award the bid to Pearson Ford who was next to low bid because the
low bid did not meet specifications. Mr. Walker made a motion to
accept the recommendation of Mr. Reddick and award the truck bid in
the amount of $20,217.52 to Pearson Ford. Motion seconded by Mr.
Swift.
New Business
Availability Verification - Stonehedge - The Board was in receipt
of a request from Tom Wilson, developer of Stonehedge for
verification of water and sewer availability for 56 lots in
Stonehedge Estates Section IV. City Engineer, Tom Welch stated this
was merely a reaffirmation of previous approval and recommended the
Board approve 56 EDUs or 16,800 gallons of daily flow for both
water and sewer.
Mr. Walker made a motion to approve 56 EDUs or 16,800 gallons of
daily flow for both water and sewer availability for Stonehedge
Estates Section IV. Motion seconded by Mr. Swift and passed
unanimously. Mr. Swift inquired as to whether Section IV of
Stonehedge was annexed. Mayor Reiman requested Mr. Welch check for
the annexation.
Road Cut - Flowing Well - The Board was in receipt of a request
from American Aggregates to make a road cut and accel-decel lanes
on 116th Street at the flowing well. Plans for the site were
available for the Board's perusal. Mr. Swift made a motion to
approve the request of American Aggregates as specified in the
plans. Motion seconded by Mr. Walker and passed unanimously.
Clay Township - Carmel Joinder Agreements - John Hensel, Township
Trustee presented the Board with the joinder agreements for Zoning
and Fire Protection. Mr. Coots stated he had worked with Township
Attorney Frank Campbell, on the agreements, and they were legally
correct. Mr. Walker made a motion to approve the zoning agreement.
Motion seconded by Mr. Swift and passed unanimously. Mr. Swift made
a motion to approve the fire agreement. Motion seconded by Mr.
02/14/83
Page 2
Walker and passed unanimously. Mrs. Hancock stated she had not seen
these agreements prior to the meeting and could not verify that the
figures contained in the agreements were correct. Mr. Coots stated
he and Mr. Campbell thought the figures were correct. Mr. Swift
made a motion that the approval of both agreements be contingent
upon verification of figures by the Clerk-Treasurer. Motion
seconded by Mr. Walker and passed unanimously.
Flasher Light - Gray Road & Main St. - Mayor Reiman requested
permission from the Board to investigate the cost of a flasher
light at the intersection of Main Street and Gray Road. The police
department had recommended the intersection not be made a 4-way
stop, but it is dangerous. Mr. Don Woods, 12012 Pebblebrook Ln.,
addressed the Board concerning his feeling that something should be
done to draw attention to the intersection. Mr. Woods felt that a
flasher was a good start but something more may need to be done as
Brookshire Lakes and Mohawk Crossing develop. Mr. Hensel stated the
intersection would be more navigable for school buses if the pole
on the southwest corner were moved back. Mr. Walker made a motion
that the Mayor's office investigate the cost of installation and
monthly billing on a flasher signal for the intersection of Gray
Road and Main Street and bring the figures to the Feb. 28th
meeting. Motion seconded by Mr. Swift and passed unanimously.
Acceptance for Use, North-South Interceptor - Mr. Don Silvey from
HNTB stated that the north-south interceptor was very near
completion. There are still some joints which need work and some
other items which need finishing up. Mr. Silvey recommended the
Board notify the contractors on the north-south interceptor that
the City wishes to exercise the right to use completed portions
subject to conditions of your contract. Mr. Walker made a motion to
notify the contractors the City wished to exercise its right to use
the completed portions of the north-south interceptor. Motion
seconded by Mr. Swift and passed unanimously.
Change Order - Water Line Contract - Mr. Silvey presented the Board
with a change order on the contract with Bob Walbridge Construction
revising the completion date from April 11, 1983 to July 15, 1983
and stating project construction shall not begin until after May
15, 1983. Mr. Silvey stated that the delay for beginning was
advisable to avoid the rainy season. Mr. Walker made a motion to
approve the change order with Bob Walbridge revising the completion
date of the water mains to July 15, 1983 with project construction
not beginning prior to May 15, 1983. Motion seconded by Mr. Swift
and passed unanimously.
Police Insurance Checks - Discussion was resumed regarding checks
for canceled insurance to the police. The checks were generated due
to the police changing policies into which the city paid the social
security replacement fees. Chief Lowe stated that approximately a
year ago some of the policemen received money from
02/14/83
Page 3
this policy. Following discussion, Mr. Swift made a motion that the
monies due from the former policy be released for the policemen to
either take the money or roll into the current program such to be
done within the next 30 days and that henceforth any benefits due
be automatically put into the then current program unless the
person is leaving the city employment. Motion seconded by Mr.
Walker and passed unanimously.
There being no further business to come before the meeting, the
same was duly adjourned at 6:00 P.M.
APPROVED:
Jane A Reiman, Mayor
ATTEST:
Dorothy J Hancock, Clerk-Treasurer