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HomeMy WebLinkAboutBPW-06-06-84MINUTES OF THE BOARD OF PUBLIC WORKS MEETING JUNE 6, 1984 The meeting of the Board of Works was called to order by Mayor Reiman at 4:30 P.M. on June 6, 1984. Board members Billy Walker and Fred Swift were present. Also present was City Attorney, Lee Lonzo and Clerk-Treasurer Hancock. Mr. Swift made a motion to approve the minute of May 23, 1984. Motion seconded by Mr. Walker and passed unanimously. Old Business Appeals from Sewer Hook-Up Notices - (a) Cunningham - The Board was in receipt of a letter rom r. Ray Cunningham, 20 Circle Drive, Carmel (letter attached) stating the hardship the hookup would be and possible alternatives. Mr. Cunningham was present and Mayor Reiman stated the City was working on a policy for installment payments of the fees and as soon as something was developed, Mr. Cunningham would be notified. In the meantime, the dead line for hookup would be extended. (b) Carmel United Methodist Church - Mr. Dave Coots, attorney for Carmel United Methodist Church, appeared before the Board to request exemption of 2.25 acres of land from assessment in connection with sewer hook-on required by the city. Mr. Coots explained that of the 3 acres in question, 3/4 acre contained a residence which would be used as a parsonage and the other 2.25 acres would be parking lot. The Board took the matter under advisement for later determination. (c) Cobb - The Board was in receipt of a letter from Stephen M. Cobb, 11302 Haverstick Rd. asking for reduction of acreage assessment. Mr. Cobb was not present but copy of his letter is attached for the record. (d) Sailor - The Board was also in receipt of a letter from W. Rick Sailor, 11208 Haver stick Rd. requesting an extension of time, a reduction of fees and permission to hook on to city water at the same time. Copy of letter attached as part of the record. New Business Availability (a) - Summer Trace - Mr. Joe Sharp from Paul I. Cripe appeared before the Board to request the Board to relinquish rights of water service to Summer Trace so that they could be served by Indianapolis Water Co. Following discussion, Mr. Swift made a motion to exempt Summer Trace from the Carmel water service area so that they may seek service elsewhere. Motion seconded by Mr. Walker and passed unanimously. (b) Cool Creek Apartments - Mr. Stan Neal from Weihe Engineers, Inc. appeared before the Board with a request to exempt 13.78 acres 06/06/84 Page 2 of floodplain area from availability fees for Cool Creek Apartments. Mr. Walker made a motion to exempt 13.78 acres of floodplain area from the 33.33 acres contained in the Cool Creek Apartment Project. Motion seconded by Mayor Reiman and passed unanimously. Mr. Swift made a motion to approve water and sewer availability to Cool Creek Apartments in an amount of 221.10 EDUs or a daily flow not to exceed 66,330 gallons for water and 221.10 EDUs or a daily flow not to exceed 66,330 gallons for sewer based on a recommendation from the City Engineer. Motion seconded by Mr. Walker and passed unanimously. Summer Trace - Commercial Entrance on Penn Road - Mr. Joe Sharp from Paul Cripe, Inc. appeared before the Board with maps and a request for permission to construct a commercial entrance to Summer Trace on Penn Road. Mayor Reiman stated she did not feel comfortable with the proposed 75' taper and would like to talk to our City Engineer about it. Mr. Walker stated he would like to see some idea of what the total road will look like when completed. Mayor Reiman made a motion to table this item. Motion seconded by Mr. Walker and passed unanimously. Bond Releases - City Engineer, Tom Welch, presented the Board with performance bond releases for Carolina Commons, Rolled Curbs and for Foster Grove, Section I, monuments and markers and recommended approval of same. Mayor Reiman made a motion to release performance bonds on Carolina Commons rolled curbs and Foster Grove, Section I monuments and markers. Motion seconded by Mr. Swift and passed unanimously. Requests for Moving Sidewalks (a) Cool Creek North - The Board was in receipt of a letter from Larry Dawson, developer, requesting permission to move proposed sidewalks to two feet from the curb instead of the customary five feet in order to save trees. This would be done on five lots within the subdivision. Mr. Welch stated he had looked at the lots and there were several large trees that would have to be cut down if the five foot from curb is not adjusted. Mr. Swift made a motion to allow the sidewalk on Lots 188, 189, 177, 178 and 179 in Cool Creek North, Section 13 be placed within two feet of the curb in order to save the trees. Motion seconded by Mayor Reiman and passed unanimously. (b) Kinder Care - The Board was in receipt of a letter from Robert French of First Indiana Construction Assoc. requesting permission to revise the location of the sidewalk on 106th St. at the proposed Kinder-Care Learning Center in order to save the stone head wall in that area. The Board felt that since that would move the sidewalk all the way to the curb and that this is a highly travelled area, there should be further investigation. Mayor Reiman made a motion to table this item so that she could look at the area and --make a 06/06/84 Page 3 recommendation to the Board at the next meeting. Motion seconded by Mr. Walker and passed unanimously. Curb Cut - Faith Apostolic Church - Rev. David Baugh requested a curb cut on 116th St. for entrance to the Faith Apostolic Church and showed the proposal to the Board on maps and drawings. Following discussion, Mr. Walker made a motion to allow the curb cut on 116th St. for the Faith Apostolic Church. Motion seconded by Mr. Swift and passed unanimously. Permission to Rehire to fill Fire Dispatcher Vacancy - Chief Couts appeared before the Board to request permission to fill a vacancy in his department due to the resignation of a fire dispatcher. Mayor Reiman made a motion to allow Chief Couts to fill the vacancy as fire dispatcher. Motion seconded by Mr. Walker and passed unanimously. Chief Couts recommended Alan Young to fill the vacancy and requested that he be hired beginning with the June 12 pay period. Mayor Reiman made a motion to hire Alan Young to fill the position of fire dispatcher beginning June 12. Motion seconded by Mr. Swift and passed unanimously Park Board - Clerk-Treasurer Hancock was presented with $1 from the Hamilton County Park Board as lease payment for the city property proposed for a park site. Mr. Lonzo stated that all papers received final signatures on April 2, 198 and the five year period mentioned in the agreement between the Park Board and the City began to run at that date. Kinder Care - Mayor Reiman stated that Kinder Care had agreed to replant vegetation by June 1 and had not done so. Mayor Reiman stated that due to Kinder Care not ful filling their obligation, she had reinstated the stop work order. Board Signatures for Police Oath - The Board was in receipt of the police oath given to and signed by new patrolman to the city police department Jack Shanahan. Mr. Swift made a motion to affix the signatures of the Board members to oath of Jack Shanahan. Motion seconded by Mr. Walker and passed unanimously. Keystone Woods Street Closing - The Board was in receipt of a request from Linda Holland of Keystone Woods subdivision to close Whispering Trails Drive for a parade to be held on July 4th at 10:00 AM. Mr Walker made a motion to approve the closing and it passed unanimously. There being no further business, the meeting was adjourned. APPROVED: JANE A REIMAN, MAYOR ATTEST: DOROTHY J HANCOCK, CLERK-TREASURER